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Council and Boards

Click on the links below to see information relating to the Council and its Policy Boards, including membership, dates of meetings, agendas, reports and minutes.  

Click on the "Other Information" tab to view the terms of reference for each Board.

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Agendas Prior to 2015 - agendas and minutes published prior to the introduction of this system on 26 February 2015 can be viewed by selecting the appropriate link below.  Please note that in order to open reports you will require to use Internet explorer rather than Chrome and the right hand button on your mouse.

Agendas Prior to February 2015 and Agendas from terminated Boards prior to 2015

Renfrewshire Council

Council

The Council has adopted the principle that decisions should be made and the lowest or most local level consistent with the nature of the issues involved. Functions therefore have been delegated to Boards, the Chief Executive, Directors and Heads of Service and other officers as detailed in the Scheme of Delegated Functions. In terms of statute, certain responsiblities must be exercised at the level of the Council itself and in addition there are certain matters which the Council has chosen to deal with at Council level.

Audit, Risk and Scrutiny Board

The remit of this Board is to act as the Council's audit committee; corporate governance; risk management; monitoring and reviewing service delivery performance, policies and practices; community leadership through monitoring of other public bodies; and standards and ethics. The Board prepares an annual programme, which may include issues for specific investigation.

Bursaries & Endowments Appeal Panel

The remit of this Panel is to determine appeals relating to higher school bursaries and education maintenance allowances and appeals in relation to education endowments.

Communities, Housing & Planning Policy Board

The remit of this Board includes housing; civil contingencies; community learning and development; community justice; community councils; community safety and public protection; development management; development planning, and consideration of the strategic development plan.

Local Review Body

The purpose of the Local Review Body (LRB) is in relation to local planning applications as specified in the Planning etc. (Scotland) Act 2006 to review and determine: i. Appeals against decisions by officers to refuse planning permission; ii. Appeals against the nature of the conditions set by officers in respect of a planning permission; and iii. Failure by officers to make a decision in respect of a planning application within the statutory timescale. The Board comprises 5 members of the Communities, Housing and Planning Policy Board. The Convener of the Communities, Housing and Planning Policy Board is Chair of the LRB and the Depute Chair is nominated from the main opposition group. Each Local Review Board comprises the Chair and/or the Depute Chair plus 3 or 4 other members of the Communities, Housing and Planning Policy Board.

Police and Fire & Rescue Scrutiny Sub-Committee

The remit of the sub-committee is to consider matters relating to the police service including the Council's involvement with the Scottish Police Authority and Scottish Police Service, and arrangements for local policing including the Council's contribution to the development and implementation of the Local Policing Plan; In terms of Fire & Rescue to consider matters relating to fire & rescue service including the Council's involvement with the Scottish Fire & Rescue Service and arrangements for local fire and rescue services including the Council's contribution to the development and implementation of the Local Fire & Rescue Plan.

Cross Party Sounding Board

The remit of the Board is to act as a sounding board and discussion forum with no decision-making powers; to provide an opportunity to discuss matters of common interest or of Council-wide relevance; and to provide for cross-party discussion on non-partisan/non-political issue raised by each political party or group on Renfrewshire Council.

Education and Children's Services Policy Board

The remit of this Board is education, early years and children and families' social work.

Finance, Resources and Customer Services Policy Board

The remit of this Board includes Corporate Asset and Facilities Management; Civic Functions; Customer and Business Services; Human Resources and Organisational Development ICT; Risk Registers; Procurement; Renfrewshire Licensing Forum; Renfrewshire Valuation Joint Board; Scotland Excel; Trading Operations; Better Council Change Programme; and Building Services

Infrastructure, Land and Environment Policy Board

The remit of this Board includes environmental issues; water and sewerage; waste management; flood prevention; roads and transportation; fleet and infrastructure; sustainability; parks and cemeteries; Clyde Valley Waste Initiative; Strathclyde Partnership for Transport; and Clyde Muirshiel Park Authority.

Community Asset Transfer Review

To consider and determine reviews of decisions or failures to take decisions on Asset Transfer Requests made in terms of Part 5 of the Community Empowerment (Scotland) Act 2015.

Investment Review Board

The remit of this Board is to (i) determine the discretionary ageement and any amendments in relation to the investment of the Common Good funds and to review the performance and strategy relating to the invested funds for the Common Good funds, which are managed by the Council's Investment Manager appointed by the Finance, Resources and Customer Services Policy Board. (ii) To meet at least annually with the Investment Manager to review the performance and strategy relating to the invested funds for the Common Good funds and to report their findings to the Finance, Resources and Customer Services Policy Board.

Joint Consultative Board (Non-Teaching)

The purpose of this Board is to act as a forum for consultation between the Council and the trades unions representing all non-teaching employees on employment/service conditions matters which are not specifically determined by their respective national negotiating bodies; to secure the greatest possible measures of joint action between the Council and the trades unions for the development and improvement of the work of the Council; to consider any reference from the Council or the trade union side on matters affecting the mutual interests of the Council and its employees and to make recommendations thereon to the appropriate Board of the Council; to consider measures for safeguarding the health and welfare of the Council's employees. The JCB will not consider questions of individual appointment or other matters which are more properly the province of the Council's grievance or disciplinary procedures.

Leadership Board

The remit of this Board includes Economy, Regeneration, Development and Renewal; Adult Social Care and Health Integration; Best Value and Performance Management; Corporate Planning and Community Empowerment; Corporate Communications and Marketing; Digital Inclusion; Glasgow City Region City Deal Project; Leisure and Culture Trust; Paisley legacy; Performance Management; Public Service Reform; Strategic Leadership and Oversight; Tackling Poverty and Welfare Reform; Economic Development; Employment; Tourism; Town Centres management and Events.

Non Domestic Rates Appeals

The remit of the Appeals Panel is to determine appeals against the application of the Council's policy relating to the discretionary relief of rates and to determine appeals under section 238 of the Local Government (Scotland) Act 1947.

Personnel Appeals and Applied Conditions of Service Appeals Panel

The following shall comprise the areas of responsibility of the Appeals Board: (i) To determine any appeals referred to it in terms of the Council's disciplinary and grievance procedures policies. (ii) To determine appeals arising from termination of service on the grounds of ill health or lack of capability. (iii) To consider and make recommendations to the Finance, Resources & Customer Services Policy Board regarding submissions made by the trade unions concerning the personnel policies of the Council.

Petitions Board

The remit of this Board is to consider petitions in accordance with the procedures agreed by the Council

Placing Requests and Exclusions Appeals Panel

In terms of section 28D(1) of the Education (Scotland) Act 1980 there is a requirement on the Council to establish such number of appeals committees as are necessary to hear appeals relating to placing requests and exclusions. An appeal committee shall comprise 3, 5 or 7 members and sufficient persons may be appointed to allow two or more committees to meet at the same time. A person who is (a) a teacher at a relevant school; (b) a pupil at such a school; (c) a parent of a pupil at such a school; or (d) a member of a school council having functions in relation to such a school shall not be a member of an appeal committee for consideration of a reference involving a question whether a child is to be placed in the specified school or excluded from the relevant school.

Regulatory Functions Board

The areas of responsibility of this Board are to determine applications, review the Council's policies and to exercise the functions of the Council for licences, permits, permissions and/or registrations which are not specifically allocated to another policy Board. The terms of reference of the Board are available in the other information section

Renfrewshire Appointment Boards

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate. The membership of the Appointment Boards is the Leader and Depute Leader as Convener and Depute Convener respectively, and the remaining members are drawn from a pool of all members as follows: Appointment Board for Chief Executive Post - 9 members, to comprise the Leader and Depute Leader of the Council, 3 further members of the Administration and 4 members from the opposition groups or parties. Appointment Board for Director Posts – 9 members, to comprise 5 members of the Administration, and 4 members of the opposition groups or parties. Appointment Board for Head of Service Posts and Assistant Director of Schools – 7 members, to comprise 4 members from the Administration and 3 members from the opposition group or parties.

Chief Executive

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Directors

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Heads of Service and Assistant Director - Schools

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Renfrewshire Council Joint Negotiating Committee for Teaching Staff

The functions of this Committee are: to determine relevant conditions of service for all teaching staff, music instructors, education advisers and educational psychologists; and consultation on other relevant matters.

Renfrewshire Information Bulletin

Information Bulletin

To reduce the reporting of routine operational matters to Policy Boards, to allow Boards to focus on major policy issues and to streamline business for Members’ consideration and determination, a Bulletin, issued in line with the Council meeting timetable, is produced. The Bulletin is intended to provide members with a concise summary of significant decisions and action taken by officers in the exercise of their delegated powers, and details of issues which do not require a decision.

Reports

Terminated Boards

Audit, Scrutiny and Petitions Board

This Board has now been terminated. The remit of the Board was corporate governance; risk management; monitoring and review of service delivery performance, policies and practices; community leadership through monitoring of other public bodies; standards and ethics, to consider petitions and to act as the Council's audit committee.

Economy & Jobs Policy Board

This Board has now been terminated. The remit of the Board was economic development, employment, tourism, town centres management and events.

Education and Children Policy Board

This Board has now been terminated. The remit of this Board was education, community learning and development. care, children and families, criminal justice and social work (children and families).

Education Policy Board

This Board has now been terminated. The remit of this Board was education and community learning and development.

Environment Policy Board

This Board has now been terminated. The remit of this Board was environmental issues; facilties management; water and sewerage; waste management; flood prevention; roads and transport; sustainability; parks and cemeteries; trading operations; Clyde Valley Waste Initiative; Strathclyde Partnership for Transport and Carts Greenspace.

Finance & Resources Policy Board

This Board has now been terminated. The remit of this Board was civic functions; Finance and Resources, human resources and organisational development; risk management; procurement; Renfrewshire Licensing Forum; Renfrewshire Valuation Joint Board and Scotland Excel.

Housing & Community Safety Policy Board

This Board has now been terminated. The remit of this Board was housing, emergency planning, building services, consideration of matters relating to the police and fire and rescue services; community safety and public protection.

Houston, Crosslee, Linwood, Riverside and Erskine Local Area Committee

This LAC has now been terminated. The remit of the local area committee was to promote the well-being of the area and ensure that services meet the needs of the area by promoting active citizenship; advancing the well-being of the area and its communities by shaping services around the needs of residents; promoting enhanced co-ordination and scrutiny of public services at a local level; and funding local projects and distributing grants from delegated area budgets.

Johnstone and the Villages Local Area Committee

This LAC has now been terminated. The remit of the local area committee was to promote the well-being of the area and ensure that services meet the needs of the area by promoting active citizenship; advancing the well-being of the area and its communities by shaping services around the needs of residents; promoting enhanced co-ordination and scrutiny of public services at a local level; and funding local projects and distributing grants from delegated area budgets.

Paisley North Local Area Committee

This LAC has now been terminated. The remit of the local area committee was to promote the well-being of the area and ensure that services meet the needs of the area by promoting active citizenship; advancing the well-being of the area and its communities by shaping services around the needs of residents; promoting enhanced co-ordination and scrutiny of public services at a local level; and funding local projects and distributing grants from delegated area budgets.

Paisley South Local Area Committee

This LAC has been terminated. The remit of the local area committee was to promote the well-being of the area and ensure that services meet the needs of the area by promoting active citizenship; advancing the well-being of the area and its communities by shaping services around the needs of residents; promoting enhanced co-ordination and scrutiny of public services at a local level; and funding local projects and distributing grants from delegated area budgets.

Planning & Property Policy Board

This Board has now been terminated. The remit of this Board was development planning; development management; building standards; strategic development plan; area regeneration, development and renewal; corporate asset management and Clyde Muirshiel Park Authority.

Procurement Sub-committee

This sub-committee has now been terminated. The remit of the sub-committee was, within the approved corporate framework, to decide on service packaging, service specifications, selection of tenderers, awarding of contracts, and monitoring of contract performance; to accept tenders for previously approved projects and to consider such other procurement related matters falling within the remit of the Finance and Resources Policy Board as are delegated to it by that Board.

Renfrew and Gallowhill Local Area Committee

This LAC has been terminated. The remit of the local area committee was to promote the well-being of the area and ensure that services meet the needs of the area by promoting active citizenship; advancing the well-being of the area and its communities by shaping services around the needs of residents; promoting enhanced co-ordination and scrutiny of public services at a local level; and funding local projects and distributing grants from delegated area budgets.

Renfrewshire Appointment Board Chief Executive

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Renfrewshire Appointment Board Directors

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Renfrewshire Appointment Board Heads of Service

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Head of Amenity Services

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Renfrewshire Appointment Board - Head of Marketing & Communications

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Renfrewshire Appointment Board - Head of Marketing & Communications

The remit of this Board is to consider applications for the post and short leet candidates, to interview candidates and select the successful candidate.

Social Work, Health & Well-being Policy Board

This Board has now been terminated. The remit of this Board was Social Work (Adult and Community Care Services), Care, Health and Renfrewshire Alcohol and Drug Partnership.

Sport, Leisure & Culture Policy Board

This Board has now been terminated. The remit of this Board was sport and leisure; arts culture and libraries; community facilities and halls and Renfrewshire Leisure Limited.

Further Information

Public Notice of Meetings, Access to Agendas and Connected Reports

At least 3 clear days before each meeting, the Council issues a Public Notice of the date, time and venue for each meeting or, if the meeting is convened at shorter notice, then at the time convened.   Members of the public are welcome to attend Council and Board meetings and to view the agenda and reports.

An agenda together with reports are available for public inspection at least 3 clear days before each meeting.  However, for legal reasons, some reports will be exempt from publication as they contain information which cannot be made public.  Such reports will be listed on the agenda but will not be available for public view.  For meetings convened at shorter notice an agenda will be made available from the time the meeting is convened.

Items taken as urgent, and therefore not listed on the agenda, will be available for public inspection from the time they are added to the agenda.  Copies of agendas and reports for meetings are available for public inspection from Committee Services.

A reasonable number of copies of the agenda and reports are available for members of the public attending meetings. The Council may make a reasonable charge to provide copies of reports and their associated background papers.

Inspection of Background Papers

Members of the public may inspect a list of background papers for any report and may also inspect a copy of each of the documents included in that list. This right is available as soon as the agenda for a meeting is published and continues for four years from the date of the meeting. The list of background papers, as appropriate, forms part of the relevant report. Background papers are documents (including maps and plans) which relate to the subject matter of a report and which disclose any fact or matter on which the report is based or which have been relied on to a material extent in preparing the report, but do not include any published works. 

The Council may make a reasonable charge for the photocopying of background papers.

Background papers disclosing confidential or exempt information are not open for public inspection.