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Council and Boards

All Council, Board and Sub-committee meetings are timetabled as currently taking place as a mix of remote, hybrid and in-person meetings. Details of the type of meeting will be specified on each meeting.

All Policy Boards, Leadership Board and Audit, Risk & Scrutiny Board are webcast live and can be viewed by clicking here. From 17 April 2020 onwards, a recording of each remote and hybrid meeting will be published as soon as possible after the meeting and can be accessed through a link attached to the agenda for that meeting.

Click on the link below to see information relating to the Council and its Policy Boards, including memnership, dates of meetings, agendas, reports and Minutes.

Click on the "Other Information" tab to view the terms of reference for each Board.

Agendas Prior to 2015

Agendas and minutes published prior to the introduction of this system on 26 February 2015 can be viewed by selecting the link below. Please note that in order to open reports you will require to open the database, download and save the file and open in Adobe Reader.  Instructions of how to do this are available here.

Agendas Prior to February 2015 and Agendas from terminated Boards prior to 2015

Renfrewshire Council

Council

The Council has adopted the principle that decisions should be made and the lowest or most local level consistent with the nature of the issues involved. Functions therefore have been delegated to Boards, the Chief Executive, Directors and Heads of Service and other officers as detailed in the Scheme of Delegated Functions. In terms of statute, certain responsibilities must be exercised at the level of the Council itself and in addition there are certain matters which the Council has chosen to deal with at Council level. For further information please contact Dave Low on 0141 487 1118 - email:david.low@renfrewshire.gov.uk

Audit, Risk and Scrutiny Board

The remit of this Board is to act as the Council's audit committee; corporate governance; risk management; monitoring and reviewing service delivery performance, policies and practices; community leadership through monitoring of other public bodies; and standards and ethics. The Board prepares an annual programme, which may include issues for specific investigation. For further information please contact Carol MacDonald on 0141 487 1097 email: carol.macdonald@renfrewshire.gov.uk and democratic-services@renfrewshire.gov.uk

Bursaries & Endowments Appeal Panel

The remit of this Panel is to determine appeals relating to higher school bursaries and education maintenance allowances and appeals in relation to education endowments.

Communities and Housing Policy Board

The remit of this Board covers Housing; Police; Fire & Rescue; Civil Contingencies; Community Learning & Community Safety & Development; Public Protection; Community Justice; Community Councils and Consumer Protection. For further information please contact Robert Devine on 0141 487 1117 or by email robert.devine@renfrewshire.gov.uk

Local Review Body

The purpose of the Local Review Body (LRB) is to review and determine: i. Appeals against decisions by officers to refuse planning permission; ii. Appeals against the nature of the conditions set by officers in respect of a planning permission; and iii. Failure by officers to make a decision in respect of a planning application within the statutory timescale. For further information please contact Robert Devine on 0141 487 1117, email robert.devine@renfrewshire.gov.uk or Paul Shiach on 0141 487 1103 or email paul.shiach@renfrewshire.gov.uk

Local Review Body.

The purpose of the Local Review Body (LRB) is to review and determine: i. Appeals against decisions by officers to refuse planning permission; ii. Appeals against the nature of the conditions set by officers in respect of a planning permission; and iii. Failure by officers to make a decision in respect of a planning application within the statutory timescale. For further information please contact Robert Devine on 0141 487 1117, email robert.devine@renfrewshire.gov.uk or Paul Shiach on 0141 487 1103 or paul.shiach@renfrewshire.gov.uk

Police and Fire and Rescue Scrutiny Sub-Committee

The remit of the sub-committee is to consider matters relating to the police service including the Council's involvement with the Scottish Police Authority and Scottish Police Service, and arrangements for local policing including the Council's contribution to the development and implementation of the Local Policing Plan; In terms of Fire & Rescue to consider matters relating to fire & rescue service including the Council's involvement with the Scottish Fire & Rescue Service and arrangements for local fire and rescue services including the Council's contribution to the development and implementation of the Local Fire & Rescue Plan. For further information please contact Karen O'Neill on 0141 487 1101or email: Karen.ONeill@renfrewshire.gov.uk

Cross Party Sounding Board

The remit of the Board is to act as a sounding board and discussion forum with no decision-making powers; to provide an opportunity to discuss matters of common interest or of Council-wide relevance; and to provide for cross-party discussion on non-partisan/non-political issue raised by each political party or group on Renfrewshire Council. For further information please contact Lilian Belshaw on 0141 487 1119 email: lilian.belshaw@renfrewshire.gov.uk

Economy and Regeneration Policy Board

The remit of this Board is economy, employment, regeneration and strategic place-shaping, renewal and town centres management. For further information please contact Robert Devine on 0141 487 1117 or email robert.devine@renfrewshire.gov.uk

Education and Children's Services Policy Board

The remit of this Board is education, early years and children and families' social work.

Emergencies Board

The remit of this Board is to oversee the activities of the Council, including the deployment of resources, in the event of any emergency, such as may be defined by the Chief Executive.

Finance, Resources and Customer Services Policy Board

The remit of this Board includes Corporate Asset Management; Civic Functions; Customer and Business Services; Finance and Resources; Human Resources and Organisational Development; ICT; Corporate Risk Arrangements; Procurement; Renfrewshire Licensing Forum; Renfrewshire Valuation Joint Board; Scotland Excel; Council service transformation programmes and Building Services.

Infrastructure, Land and Environment Policy Board

The remit of this Board includes Environmental Issues, Clyde Valley Waste Initiative, Water and Sewerage, Strathclyde Partnership for Transport, Waste Management, Flood Prevention, Land, Roads and Transportation, Fleet and Infrastructure, Sustainability Parks and Cemeteries. For further information please contact euan.gray@renfrewshire.gov.uk

Community Asset Transfer Sub-committee

To consider and determine Asset Transfer Requests made in terms of Part 5 of the Community Empowerment (Scotland) Act 2015.

Investment Review Board

The remit of this Board is to (i) determine the discretionary ageement and any amendments in relation to the investment of the Common Good funds and to review the performance and strategy relating to the invested funds for the Common Good funds, which are managed by the Council's Investment Manager appointed by the Finance, Resources and Customer Services Policy Board. (ii) To meet at least annually with the Investment Manager to review the performance and strategy relating to the invested funds for the Common Good funds and to report their findings to the Finance, Resources and Customer Services Policy Board.

Joint Consultative Board (Non-Teaching)

The purpose of this Board is to act as a forum for consultation between the Council and the trades unions representing all non-teaching employees on employment/service conditions matters which are not specifically determined by their respective national negotiating bodies; to secure the greatest possible measures of joint action between the Council and the trades unions for the development and improvement of the work of the Council; to consider any reference from the Council or the trade union side on matters affecting the mutual interests of the Council and its employees and to make recommendations thereon to the appropriate Board of the Council; to consider measures for safeguarding the health and welfare of the Council's employees. The JCB will not consider questions of individual appointment or other matters which are more properly the province of the Council's grievance or disciplinary procedures. For further information please contact Julie Barron on 0141 487 1100 email: julie.barron@renfrewshire.gov.uk and democratic-services@renfrewshire.gov.uk

Leadership Board

The remit of this Board includes Adult Social Care and Health Integration, Best Value and Performance Management, Clyde Muirshiel Park, Corporate Communications and Marketing, Corporate Performance Management, Corporate Planning and Community Empowerment, Digital Inclusion, Future Paisley, Glasgow City Region City Deal Project, Leisure and Culture Trust Public Service Reform, Strategic Leadership and Oversight Tackling Inequality, Poverty and Social Renewal, Tourism and Events. For further information please contact Dave Low - email: david.low@renfrewshire.gov.uk

Fairer Renfrewshire Sub-committee

The remit of this Sub-committee is to consider matters relating to:- 1. Poverty and financial insecurity and the cost of living crisis. 2. Food and fuel insecurity. 3. Inequalities across Renfrewshire. 4. The Council’s response to the Alcohol and Drug Commission report. 5. Oversight of the Fairer Renfrewshire Programme; and to make recommendations to the Council and the Leadership Board regarding those matters. For further information please contact Dave Low on 0141 487 1118 email: david.low@renfrewshire.gov.uk

Non Domestic Rates Appeals

The remit of the Appeals Panel is to determine appeals against the application of the Council's policy relating to the discretionary relief of rates and to determine appeals under section 238 of the Local Government (Scotland) Act 1947.

Personnel Appeals and Applied Conditions of Service Appeals Panel

The following shall comprise the areas of responsibility of the Appeals Board: (i) To determine any appeals referred to it in terms of the Council's disciplinary and grievance procedures policies. (ii) To determine appeals arising from termination of service on the grounds of ill health or lack of capability. (iii) To consider and make recommendations to the Finance, Resources & Customer Services Policy Board regarding submissions made by the trade unions concerning the personnel policies of the Council.

Petitions Board

The remit of this Board is to consider petitions in accordance with the procedures agreed by the Council

Placing Requests and Exclusions Appeals Panel

To determine appeals relating to: (a) placing requests; and (b) exclusions.

Planning and Climate Change Policy Board

The remit of this Board includes matters relative to Building Standards; Climate Change; Development Management; Development Planning; Planning and the Strategic Development Plan. For further information, please contact Robert Devine at robert.devine@renfrewshire.gov.uk or 0141 487 1117.

Regulatory Functions Board

The areas of responsibility of this Board are to determine applications, review the Council's policies and to exercise the functions of the Council for licences, permits, permissions and/or registrations which are not specifically allocated to another policy Board. The terms of reference of the Board are available in the other information section

Renfrewshire Appointment Boards

The following shall comprise the areas of responsibility of the Appointment Board to be established for vacant posts at Chief Executive, Director and Head of Service level: 1. To consider applications for the post and short leet candidates. 2. To interview candidates and select the successful candidate.

Renfrewshire Council Joint Negotiating Committee for Teaching Staff

The functions of this Committee are: to determine relevant conditions of service for all teaching staff, music instructors, education advisers and educational psychologists; and consultation on other relevant matters.

Renfrewshire Information Bulletin

Information Bulletin

To reduce the reporting of routine operational matters to Policy Boards, to allow Boards to focus on major policy issues and to streamline business for Members’ consideration and determination, a Bulletin, issued in line with the Council meeting timetable, is produced. The Bulletin is intended to provide members with a concise summary of significant decisions and action taken by officers in the exercise of their delegated powers, and details of issues which do not require a decision.

Reports

Further Information

Public Notice of Meetings, Access to Agendas and Connected Reports

At least 3 clear days before each meeting, the Council issues a Public Notice of the date, time and venue for each meeting or, if the meeting is convened at shorter notice, then at the time convened.   Members of the public are welcome to attend Council and Board meetings and to view the agenda and reports.

An agenda together with reports are available for public inspection at least 3 clear days before each meeting.  However, for legal reasons, some reports will be exempt from publication as they contain information which cannot be made public.  Such reports will be listed on the agenda but will not be available for public view.  For meetings convened at shorter notice an agenda will be made available from the time the meeting is convened.

Items taken as urgent, and therefore not listed on the agenda, will be available for public inspection from the time they are added to the agenda.  Copies of agendas and reports for meetings are available for public inspection from Committee Services.

A reasonable number of copies of the agenda and reports are available for members of the public attending meetings. The Council may make a reasonable charge to provide copies of reports and their associated background papers.

Inspection of Background Papers

Members of the public may inspect a list of background papers for any report and may also inspect a copy of each of the documents included in that list. This right is available as soon as the agenda for a meeting is published and continues for four years from the date of the meeting. The list of background papers, as appropriate, forms part of the relevant report. Background papers are documents (including maps and plans) which relate to the subject matter of a report and which disclose any fact or matter on which the report is based or which have been relied on to a material extent in preparing the report, but do not include any published works. 

The Council may make a reasonable charge for the photocopying of background papers.

Background papers disclosing confidential or exempt information are not open for public inspection.