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Meeting Details

Meeting Summary
Renfrewshire Health and Social Care Integration Joint Board Audit, Risk and Scrutiny Committee
21 Jun 2024 - 10:00 to 11:30
Occurred
Remotely by MS Teams
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Committee Members
Membership
Margaret Kerr (Chair) and vacancy (Vice Chair)  

Councillor Fiona Airlie-Nicolson: Councillor Lisa-Marie Hughes: Ann Cameron Burns: Alan McNiven: Paul Higgins
 
Standard Items
Further Information - online meetings only

This meeting is on-line only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please email democratic-services@renfrewshire.gov.uk

Members of the Press and Public - contact details
Members of the press and public wishing to attend the meeting should contact democratic-services@renfrewshire.gov.uk to allow the necessary arrangements to be made.

 

Recording of Meeting

This meeting will be recorded for subsequent broadcast via the Council's internet site. If you have any queries regarding this please contact committee services on democratic-services@renfrewshire.gov.uk

 

To find the recording please follow the link which will be attached to this agenda once the meeting has concluded.

Prior to the commencement of the meeting the Chair intimated that this meeting of the Committee would be recorded and that the recording would be available to watch on both the Council and HSCP websites.

 

Recording
https://youtu.be/xydLTNbMr70?si=GTP6aOSWJo-VWP2M
Items Of Business
Apologies
Apologies from members.
Declarations of Interest and Transparency Statements
Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement.

There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting.

 

1 Minute
Minute of meeting of the IJB Audit, Risk & Scrutiny Committee held on 15 March 2024. 
1
The Minute of the meeting of the IJB Audit, Risk and Scrutiny Committee held on 15 March 2024 were submitted.

DECIDED: That the Minute be approved.
 
2 Action Log
IJB Audit, Risk & Scrutiny Committee action log.
2
The IJB Audit, Risk and Scrutiny Committee rolling action log was submitted.

DECIDED: That the action in relation to Inspection Reports be closed off and that reports be routinely submitted to the Committee.
 
3 Internal Audit Plan 2023/24 and 2024/25 - Progress
Report by Chief Internal Auditor.
3
The Chief Internal Auditor submitted a report providing an update on the progress of the Internal Audit Plan for 2024/25 and the completion of the 2023/24 Internal Audit Plan together with the revised training and development programme.

Appendix 1 to the report provided detail on the revised training and development programme of briefings.

The report intimated that the Internal Audit Plan for 2023/24, a copy of which formed Appendix 2 to the report, set out a resource requirement of 40 days including governance work, reviewing the adequacy and compliance with the Local Code of Corporate Governance, time for follow-up of previous recommendations, undertaking the annual self-assessment of the Audit Committee, training and ad-hoc advice and planning and reporting.

DECIDED: 

(a) That the revised training and development programme, as detailed in Appendix 1 to the report, be approved; and

(b) That the progress against the Internal Audit Plan for 2023/24 and 2024/25 be noted.
4 Summary of Internal Audit Reports
Report by Chief Internal Auditor.
4
The Chief Internal Auditor submitted a report providing a summary of internal audit reports issued.

Appendix 1 to the report provided details of the completed audit engagement for the annual review of the adequacy and compliance with the Local Code of Corporate Governance with the overall assurance rating and the number of recommendations in each risk category. The committee summary for this audit engagement formed Appendix 2 to the report.

DECIDED: That the content of the report be noted.
 
5 Summary of Internal Audit Reports in Partner Organisations
Report by Chief Internal Auditor.
5
The Chief Internal Auditor submitted a report providing a summary of internal audit activity, relevant to the IJB, recently undertaken in partner organisations.

In relation to internal audit activity within Renfrewshire Council, the report provided detail on the audit engagement for payment overpayment processes.

In relation to internal audit activity within NHSGGC, the report provided detail on the audit reviews in relation to infection prevention and control; consultant job planning; ehealth application access management; public health screening and managing staff attendance.

The Chair proposed that as part of the Committee’s training programme, information be provided to IJB members on the purpose of reporting partner organisations internal audit reports to this Committee, noting that, as the IJB was not the owner of the processes and controls in these reports, they were submitted to the IJB to give IJB members an understanding of the scrutiny within partners organisations. This was agreed.  

DECIDED: 

(a) That the contents of the report be noted; and

(b) That as part of the Committee’s training programme, information be provided to members on the purpose of reporting partner organisations internal audit reports to this Committee.
 
6 Internal Audit Annual Report 2023/24
Report by Chief Internal Auditor.
6
The Chief Internal Auditor submitted a report relative to the Internal Audit Annual Report on the IJB for 2023/24, a copy of which was appended to the report.

The Annual Report, which included the Chief Internal Auditor’s independent and objective opinion as to the adequacy and effectiveness of the internal control environment, outlined the work carried out for the year ended 31 March 2024. In forming the opinion, the Chief Internal Auditor conducted a review of the internal audit reports issued to the IJB in the year, the Internal Audit Annual Report from Renfrewshire Council and internal audit progress reports from NHSGGC.

DECIDED: That the contents of the IJB’s Internal Audit Annual Report for 2023/24 be noted.
 
7 CIPFA Financial Management Code - Update
Report by Chief Finance Officer.
7
The Chief Finance Officer submitted a report providing an update on progress in relation to the actions arising from the self-assessment process undertaking in June 2023 against the CIPFA Financial Management Code.

The response to the self-assessment which included three areas of development was appended to the report. 

DECIDED: That the contents of the report be noted.
 
8 Unaudited Annual Governance Statement 2023/24
Report by Chief Finance Officer. Amended report in meeting documents section below.
8
The Chief Finance Officer submitted an amended report relative to the unaudited Annual Governance Statement 2023/24, a copy of which was appended to the report. 

The report provided an opportunity to provide comment on and approve the Annual Governance Statement and to agree that assurances on the governance framework could be provided to Renfrewshire Council and NHSGGC.

The Annual Governance Statement had been prepared in accordance with the relevant regulation and guidance, taking account of the Internal Audit Annual Report and the Chief Officer’s evaluation of the operation of the governance arrangements within each service area. It would be subject to statutory audit by the Council’s External Auditors as part of their review of the Annual Accounts. 

The Chief Finance Officer highlighted that as part of the work in relation to the Annual Accounts for 2023/24 a more detailed statement on the IJB’s ‘Going Concern’ had been included following discussion with the External Auditors.  Grace Scanlin from Ernst and Young highlighted that this would be reviewed as part of the wider scope work undertaken during their review of the IJB’s 2023/24 Annual Accounts.

DECIDED: That the draft Annual Governance Statement, as appended to the report, be approved.  
 
9 Local Code and Sources of Assurance for Governance Arrangements
Report by Head of Strategic Planning & Health Improvement.
9
The Head of Strategic Planning & Health Improvement submitted a report seeking approval on the annual review of the Local Code and Sources of Assurance for Governance Arrangements, a copy of which was appended to the report. 

The report intimated that the Local Code of Governance Arrangements enabled the IJB to demonstrate that its governance structures complied with the core and sub principles contained in the CIPFA and the Society of Local Authority Chief Executives (SOLACE) ‘Delivering Good Governance in Local Government Framework’ and met the Code of Practice on Local Authority Accounting in the UK. The report noted that while the Framework was written in a local authority context, most of the principles were applicable to the IJB.

The report advised that Renfrewshire IJB operated through a governance framework based on legislative requirement, governance principles and management processes and had worked to ensure that its governance arrangements were robust and informed by good practice. The Local Code and Sources of Assurance had been subject to internal audit in the last year and was subject to ongoing review to ensure that internal controls, risk management and other governance arrangements were improved through the implementation of the Framework.

DECIDED: 

(a) That, following review, the Local Code of Corporate Governance and Sources of Assurance, as appended to the report, be approved; and 

(b) That it be noted that any recommendations arising from the internal audit of the Local Code and Sources of Assurance would be taken forward by the relevant officers with progress reported back to the IJB Audit, Risk & Scrutiny Committee.
 
10 Update on Risk and Issue Register
Report by Strategic Lead & Improvement Manager.
10
Under reference to item 8 of the Minute of the meeting of this Committee held on 15 March 2024, the Strategic Lead & Improvement Manager submitted a report providing an update on ongoing activity to identify and manage strategic and operational risks and updates made to the IJB’s Risk and Issues Register, a copy of which was appended to the report.

The report provided further detail on the key updates to existing risks. 

It was noted that the second bullet point of the recommendation section of the report had been included in error.

DECIDED: That the updates made to the Risk and Issue Register, as detailed in section 4 of the report, be approved. 
 
11 Inspection of The Anchor Day Service Support Service by the Care Inspectorate
Report by Head of Mental Health, Learning Disability & Alcohol & Drug Recovery Services.
11
The Head of Mental Health, Learning Disability & Alcohol & Drugs Recovery Services submitted a report summarising the findings from the unannounced inspection conducted at The Anchor Day Service in March 2024 by the Care Inspectorate, a copy of which was appended to the report.

On behalf of the Committee, the Chair thanked all staff for the work undertaken in relation to this unannounced inspection.

DECIDED: That the content of the report be noted.
 
12 Mental Welfare Commission for Scotland: Inspection Report for Ward 37 Royal Alexandra Hospital
Report by Head of Mental Health, Learning Disability & Alcohol & Drug Recovery Services.
12
The Head of Mental Health, Learning Disability & Alcohol & Drugs Recovery Services submitted a report summarising the findings from the announced visit to Ward 37 of the Royal Alexandra Hospital on 28 February 2024 by the Mental Welfare Commission for Scotland, a copy of which was appended to the report.

On behalf of the Committee, the Chair thanked all staff for the work undertaken in relation to this announced visit.

DECIDED: That the content of the report be noted.
 
13 Date of Next Meeting
Note that the next meeting of this Committee will be held remotely on MS teams at 10.00 am on 13 September 2024.
13
DECIDED: That it be noted that the next meeting of this Committee would be held remotely on MS teams at 10.00 am on 13 September 2024.

Additional Meeting Documents

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Mr Paul Higgins  
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting