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Meeting Details

Scotland Excel Executive Sub-committee
2 Oct 2015 - 10:45 to 11:45
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Committee Members
Standard Items
Members
Councillors W Howatson, Aberdeenshire Council; P Valentine, Angus Council; I Whyte, City of Edinburgh Council; N Macdonald, Comhairle Nan Eilean Siar; G Dykes, Dumfries and Galloway Council; M McElroy, Glasgow City Council; B Fernie, Highland Council; G McLean, North Ayrshire Council; M Holmes, Renfrewshire Council; A Westlake, Shetland Islands Council and Provost E Logan, South Lanarkshire Council.
Convener
Councillor M Holmes (Renfrewshire Council)
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Video Conferencing
Should any member wish to participate using video conference, please contact either Elaine Currie on 0141 618 7111 or Karen Druce on 0141 618 7110.
Present
Councillors M McElroy (Glasgow City Council); B Fernie (Highland Council); M Holmes (Renfrewshire Council); Provost E Logan (South Lanarkshire Council) and Councillor A Westlake (Shetland Islands Council).
Chair
Councillor Holmes, Convener, presided.
By Video Link
Councillors P Valentine (Angus Council) and I Whyte (City of Edinburgh Council).
Items Of Business
Apologies
Apologies from members.
Councillors W Howatson (Aberdeenshire Council); N Macdonald (Comhairle nan Eilean Siar); G Dykes (Dumfries & Galloway Council); A Craik (Fife Council); and G McLean (North Ayrshire Council).
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
Minute of previous meeting held on 28 August, 2015
1
There was submitted the Minute of the meeting of the Executive Sub-Committee held on 28 August, 2015.

DECIDED: That the Minute be approved.
Joint Report by Treasurer and Director
2
There was submitted a revenue budget monitoring report by the Treasurer and Director for the period 1 April to 21 August, 2015.

DECIDED: That the report be noted.
Report by the Director
3
There was submitted a report by the Director of Scotland Excel relative to the national collaborative framework for the provision of demolition services for the period 1 October 2015 to 30 September 2017 with an option to extend for up to 24 months to 30 September 2019.

The report indicated that the framework was split into 3 lots and that the estimated combined spend for all was approximately £16m per annum across the Councils who had confirmed intentions to participate in this. This equated to approximately £64m over the term of the framework including the extension period. To date 30 councils had confirmed participation in the framework. Dundee City and Midlothian councils had their own contractual arrangements in place. All member councils, however, were listed in the EU contract notice as potential participants and could access the framework in future if required.

DECIDED:

(a) That, based on the evaluation undertaken on the criteria set out in the report, the multi-supplier framework agreement be awarded to 22 suppliers across the three lots as detailed in Appendix 3 to the report; and

(b) That it be noted that the range of recommended suppliers awarded to each council varied from two to ten suppliers per lot. This would provide best value to councils by ensuring that there was sufficient competitive capacity and full geographical and service coverage to meet operational requirements.
Report by the Director
4
There was submitted a report by the Director of Scotland Excel relative to the national collaborative framework for the provision of plumbing material to replace the current framework which expired on 30 November 2015. The new framework would operate for the period 1 December 2015 to 30 November 2018 with an option to extend for up to 12 months to 30 November 2019.

The report indicated that the framework was split into 9 lots and that the estimated combined spend for all was approximately £19.4m per annum across the Councils who had confirmed intentions to participate in this. This equated to approximately £77.6m over the term of the framework including the extension period. To date 28 councils had confirmed participation in this framework. Dundee City and Midlothian councils had their own contractual arrangements in place. All member councils, however, were listed in the EU contract notice as potential participants and could access the framework in future if required.

DECIDED:

(a) That, based on the evaluation undertaken on the criteria set out in the report, the multi-supplier framework agreement be awarded to 10 suppliers across the nine lots as detailed in Appendix 3 to the report; and

(b) That it be noted that the range of recommended suppliers awarded to each council varied from five to eight suppliers per lot. This would provide best value to councils by ensuring that there was sufficient competitive capacity and full geographical and service coverage to meet operational requirements.
5 Date of Next Meeting
Members are asked to note that the next meeting of the Scotland Excel  Executive Sub-Committee will be held in Glasgow City Chambers, 80 George Square Glasgow on Friday 27 November 2015 at 9.45 am
5
DECIDED: That it be noted that the next meeting of the Executive Sub-Committee, if required, would be held on Friday, 27 November, 2015 at 9.45 am prior to the meeting of the Joint Committee.

Attendance

Name
No other member attendance information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting