Councillor David Keating (Aberdeenshire Council), Councillor Mandy Watt (City of Edinburgh Council), Councillor Kenny Macleod (Comhairle Nan Eilean Siar), Councillor Christina Larsen (North Ayrshire Council) and Councillor Dennis Leask (Shetland Islands Council).

There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting.

There was submitted the Minute of the meeting of the Executive Sub-committee held on 12 December 2025.

DECIDED: That the Minute be approved.

There was submitted a joint revenue budget monitoring report by the Treasurer and the Chief Executive of Scotland Excel for the period to 12 December 2025. The report advised that at the end of period 9, Scotland Excel was projecting a £0.097 million underspend against budget by year-end in its core activities and an expected increase of £0.002 million in project reserves.

DECIDED: That the report be noted.

There was submitted a report by the Chief Executive of Scotland Excel relative to the award of a fifth-generation framework for the Supply and Delivery of Recycle and Refuse Containers for a period of 48 months from the commencement date. It was noted that subject to approval and completion of a standstill period, it was intended that the renewal framework would commence in March 2026.

The report advised that as part of the strategy development and through consultation with the User Intelligence Group (UIG), the framework contained six lots, as detailed in Table 1 of the report. The report summarised the outcome of the procurement process and advised that the framework had been advertised at a total value of £50 million over the four-year term, a spend of £12.5 million per annum. Appendix 1 to the report detailed the participation, spend and savings summary for those participating in the framework.

Tender responses had been received from 26 tenderers and a summary of the offers received and the scoring achieved by each tenderer was detailed in Appendix 2 to the report. Following the evaluation process a number of bidders for lot 4, 5 and 6 were excluded as non-compliant and further detail was provided in the report. Based on the evaluation undertaken, and in line with the advertised criteria and weightings set out in the report, it was recommended that a multi-supplier framework arrangement be awarded (in whole or in part) to 19 tenderers, as outlined in Appendix 2 to the report, subject to satisfactory conclusion of insurance checks. 

The report detailed the approach taken by suppliers in relation to fair work practices and their position on the payment of the Real Living Wage together with the other benefits that would be achieved through the framework. The report intimated that, in accordance with Scotland Excel’s established contract categorisation tool, the framework had been classified as class D.

DECIDED: That the award of the framework agreement for the Supply and Delivery of Recycle and Refuse Containers, as detailed in Appendix 2 to the report, be approved.

There was submitted a report by the Chief Executive of Scotland Excel advising that Cairngorm Mountain (Scotland) Limited had applied to become an associate member of Scotland Excel. The report provided details of the organisation and the legislative position in relation to the application.

DECIDED: That the application by Cairngorm Mountain (Scotland) Limited to become an associate member of Scotland Excel, with no annual membership fee, be approved, subject to completion and signing of the agreement documentation.

There was submitted a report by the Chief Executive of Scotland Excel advising that Craigdale Housing Association Limited had applied to become an associate member of Scotland Excel. The report provided details of the organisation and the legislative position in relation to the application.

DECIDED: That the application by Craigdale Housing Association Limited to become an associate member of Scotland Excel, with an annual membership fee of £651, be approved, subject to completion and signing of the agreement documentation.

There was submitted a report by the Chief Executive of Scotland Excel advising that Yorkhill Housing Association Limited had applied to become an associate member of Scotland Excel. The report provided details of the organisation and the legislative position in relation to the application.

DECIDED: That the application by Yorkhill Housing Association Limited to become an associate member of Scotland Excel, with an annual membership fee of £747, be approved, subject to completion and signing of the agreement documentation.

DECIDED: That it be noted that the next meeting of the Executive Sub-committee would be held at 9.30 am on 20 February 2026.