Councillor Jack Cruickshanks (Angus Council), Christina Larsen (North Ayrshire Council) and Councillor Dennis Leask (Shetland Islands Council).

There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting.


Prior to the start of the meeting, the Convener welcomed Councillor Paul Oldham to this meeting of the Executive Sub-committee.

There was submitted the Minute of the meeting of the Executive Sub-committee held on 19 September 2025.

In relation to item 3 - Contract for Approval: Supply and Delivery of Vehicle Parts - members were advised that following approval of the recommendations, Appendix 2 of the report required to be amended to correctly reflect the evaluation outcome for lots 3 and 4. This did not change the recommendations or placings within the report, but some scores within lot 3 and lot 4 were adjusted from the original report presented. There were eight instances of different scores with a value of range of 0.25 - 0.5. The changes affected seven bidders overall, with one bidder affected twice in lots 3 and 4 and these were highlighted in an updated Appendix 2 which would be circulated to members following the meeting.

It was noted that the issue arose due to an administrative error whereby the scores for two of the questions in the Technical Section were interchanged. This impacted on lot 3 and lot 4 which had a different weighting applied to one of those questions, for those lots. 

DECIDED: 

(a) That the Minute be approved; and

(b) That the update in relation to item 3 – Contract for Approval: Supply and Delivery of Vehicle Parts – be noted and that the updated Appendix 2 be approved.

There was submitted a joint revenue budget monitoring report by the Treasurer and the Chief Executive of Scotland Excel for the period to 19 September 2025. The report advised that at the end of period 6, Scotland Excel was projecting a £0.007 million underspend by year-end in its core activities and a decrease of £1.840 million in project reserves. 

DECIDED: That the report be noted.

Under reference to item 4(b) of the Minute of meeting of this Sub-committee held on  20 June 2025 and item 1 of the Minute of the meeting of this Sub-committee held on 22 August 2025, there was submitted a report by the Chief Executive of Scotland Excel relative to updated recommendations for the award of a fourth-generation renewal framework for the Supply and Delivery of Education and Office Furniture for a period of 48 months from the commencement date. It was noted that subject to approval and completion of a fresh standstill period, it was intended that the renewal framework would commence on or around 1 December 2025. This report superseded the recommendations previously agreed.

The report advised that following consultation with the User Intelligence Group (UIG), the framework contained seven lots, as detailed in Table 1 of the report. It was noted that bidders required to be appointed to Lot 1 to be eligible for award on Lot 4 and also that bidders required to be appointed to Lot 5 to be eligible for award on Lot 6. The report summarised the outcome of the procurement process and advised that the framework had been advertised with a total value of £32 million over the four-year term, a spend of £8 million per annum. Appendix 1 to the report detailed the participation, spend and savings summary for those participating in the framework.

Tender responses had been received from 26 tenderers and a summary of the offers received and the scoring achieved by each compliant tenderer was detailed in Appendix 2 to the report. One bidder was found to have submitted an incomplete bid and was excluded from further evaluation. Based on the evaluation undertaken, and in line with the advertised criteria and weightings set out in the report, it was recommended that a multi-supplier framework arrangement be awarded to 25 tenderers, as outlined in Appendix 2 to the report, subject to satisfactory conclusion of insurance checks. It was noted that the adjustments to the recommendations detailed in the report were highlighted within Appendix 2.

The report detailed the approach taken by suppliers in relation to fair work practices and their position on the payment of the Real Living Wage together with the other benefits that would be achieved through the framework. The report intimated that, in accordance with Scotland Excel’s established contract categorisation tool, the framework had been classified as class D.

DECIDED: 

(a) That the award of the framework agreement for the Supply and Delivery of Education and Office Furniture, as detailed in Appendix 2 to the report, be approved; and

(b) That it be noted that the revised recommendations superseded the recommendations relative to this Framework approved at meetings of the Executive Sub-committee held on 20 June and 22 August 2025.

There was submitted a report by the Chief Executive of Scotland Excel relative to an update on the Risk Register maintained to monitor risks that could impact the delivery of Scotland Excel’s strategic objectives and which set out the ongoing controls and actions underway to control identified risks. A copy of the Risk Register as of August 2025 was appended to the report. 

The report intimated that currently there were 14 risks identified ranging in evaluation score from 6 to 16 and a summary of the key components of each risk and a horizon scan of future developments expected to impact the risk landscape in the near future was detailed in the Register. 

DECIDED: That the Risk Register be noted.

Under reference to item 3(b) of the Minute of the meeting of this Sub-committee held on 25 April 2025, there was submitted a report by the Chief Executive of Scotland Excel relative to the establishment of the Care Homes for Adults Flexible Framework Agreement, following satisfactory completion of the Post Tender Negotiation process in accordance with the delegated authority granted to the Chief Executive of Scotland Excel, or the Director of Strategic Procurement in the Chief Executive’s absence.

The report intimated that Post Tender Negotiations concluded on 16 July 2025. The Chief Executive of Scotland Excel considered a report containing updated recommendations on 15 August 2025 and granted approval for the establishment of the Flexible Framework Agreement with 23 applicants, providing 57 Care Home Services, as detailed in Appendix 1 to the report. Following successful conclusion of a standstill period, the Flexible Framework was established and commenced on 23 September 2025 and would remain in place until 22 September 2031.

The report provided detail in relation to the Post Tender Negotiations process and outcomes and the establishment and operation of the Flexible Framework Agreement.

DECIDED: That the updates and outcomes stated in the report be noted.

There was submitted a report by the Chief Executive of Scotland Excel advising that Cloch Housing Association Limited had applied to become an associate member of Scotland Excel. 

The report provided details of the organisation and the legislative position in relation to the application.

DECIDED: That the application by Cloch Housing Association Limited to become an associate member of Scotland Excel, with an annual membership fee of £2,238, be approved, subject to completion and signing of the agreement documentation.

There was submitted a report by the Chief Executive of Scotland Excel advising that Clyde Valley Housing Association Limited had applied to become an associate member of Scotland Excel. 

The report provided details of the organisation and the legislative position in relation to the application.

DECIDED: That the application by Clyde Valley Housing Association Limited to become an associate member of Scotland Excel, with an annual membership fee of £7,428, be approved, subject to completion and signing of the agreement documentation.

DECIDED: That it be noted that the next meeting of the Executive Sub-committee would be held at 9.30 am on 21 November 2025.