There was submitted the Minute of the meeting of the Joint Consultative Board (Non-teaching) held on 5 February 2026, a copy of which forms the Appendix to this Minute.

DECIDED: That the Minute be approved.

There was submitted a revenue and capital budget monitoring report by the Director of Finance & Resources for the period to 9 January 2026.

DECIDED:

(a) That the projected revenue outturn underspend position of £3.247 million be noted;

(b) That the projected capital outturn break-even position be noted; and

(c) That the budget adjustments and the proposed transfer to reserves detailed at  sections 6 and 5.4 of the report respectively be noted.

There was submitted an update report by the Director of Finance & Resources relative to an overview of revenue and capital budget expenditure for the Council as at 9 January 2026.

DECIDED:

(a) That the projected revenue outturn overspend position of £3.363 million be noted;

(b) That the projected capital outturn break-even position be noted; and

(c) That the prudential indicators detailed in section 7 of the report be noted.

There was submitted a report by the Director of Finance & Resources relative to the performance of key business services functions, including revenue collection and benefit administration, for the period ending 28 February 2026.

DECIDED: That the content of the report be noted.

There was submitted a report by the Director of Finance & Resources relative to performance of key customer services functions during February 2026.

DECIDED: That the content of the report be noted.

There was submitted a report by the Director of Finance & Resources relative to consideration of requests received by the Provost for civic hospitality from organisations for specific events as detailed within the report.

DECIDED:

(a) That the provision of hospitality as detailed in section 1 of the report for Provincial Grand Lodge Renfrewshire East, St Mary’s Church congregation and for the Armed Forces 2026 arrangements be approved;

(b) That the purchase of a table at the Rays of Hope Cancer Support Ladies Lunch be approved;

(c) That the Director of Finance & Resources, in consultation with the Provost, be authorised to make the necessary arrangements for the hospitality detailed above; and 

(d) That the action taken by the Head of Corporate Governance in terms of his delegated authority in respect of sponsoring a table for Dates-n-Mates and the reception for visitors of Borgonya be noted.

There was submitted a report by the Director of Finance & Resources relative to progress towards delivering the Council's Digital Strategy 2025/30.

DECIDED:

(a) That the progress achieved over the past 12 months in delivering the Council’s Digital Strategy 2025/30 be noted; and

(b) That it be noted that the next progress report would be submitted for scrutiny in April 2027.

There was submitted a report by the Director of Finance & Resources relative to the proposed corporate policy on the management of radon across selected Council homes, operational buildings, schools and nurseries within areas of Renfrewshire

DECIDED: That the Corporate Policy on the Management of Radon be approved.

There was submitted a report by the Director of Finance & Resources relative to the adoption of the bank holiday on 15 June 2026 which had been designated by the Scottish Government to celebrate Scotland’s participation in the FIFA Men’s World Cup.

Councillor Shaw, seconded by Councillor Paterson, moved that:

"The Board agrees Option 2 as set out in Section 5 of the report, with the cost outlined to be funded from unallocated balances in 2026/27. The Board further agrees the other recommendations as set out in Section 2.”

This was agreed unanimously.

DECIDED: That the Board agrees Option 2 as set out in Section 5 of the report, with the cost outlined to be funded from unallocated balances in 2026/27. The Board further agrees the other recommendations as set out in Section 2.

There was submitted a report by the Director of Finance & Resources relative to the implementation of three revised HR&OD policies: Whistleblowing Policy; Recruitment Policy; and Parenting Leave and Pay Policy.

DECIDED:

(a) That the revised Whistleblowing Policy, set out at Appendix 1 of the report, be approved;

(b) That the revised Recruitment Policy, set out at Appendix 2 of the report, be approved; and

(c) That the revised Parenting Leave and Pay Policy set out at Appendix 3 of the report, be approved.

There was submitted a report by the Chief Executive relative to the Health & Safety Action Plan and Performance Indicators 2026/27 for the Chief Executive's Service.

DECIDED: That the Chief Executive’s Service Health & Safety Action Plan and Performance Indicators for 2026/2027, set out at Appendix 1 of the report, be approved.

There was submitted an update report by the Director of Environment, Housing & Infrastructure relative to the operational performance of Facilities Management (Hard and Soft Services, including Building Services) and Property Services as delivered by Environment, Housing & Infrastructure since the last meeting of this Policy Board.

DECIDED: That the content of the report be noted.  

There was submitted a report by the Director of Finance & Resources relative to the Council's Corporate Procurement Strategy 2026/27 which aligned to the goals and objectives set out in the Council Plan and recognised the need to address wider social policy through procurement. 

DECIDED:

(a) That the Corporate Procurement Strategy 2026/27; be approved; and

(b) That it be noted that, in accordance with legislation, the strategy would be subject to annual review and updated as appropriate.

There was submitted a joint report by the Director of Finance & Resources and the Chief Executive relative to the  award of a Services Contract for Paisley Halloween Festival - Parade and Town Centre Animation (RC-CPU-25-168) to Cirque Bijou Limited (Co no. 05051525).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award a Services Contract for Paisley Halloween Festival – Parade & Town Centre Animation (RC-CPU-25-168) to Cirque Bijou Limited (Co No. 05051525);

(b) That the Approved Contract value of £524,845 excluding VAT be authorised; and

(c) That it be noted that the anticipated start date of the contract would be 25 May 2026 until 30 November 2027 with the option to extend for a further 12 months at the sole discretion of the Council until no later than 30 November 2028; that in the event that the Contract did not commence on 25 May 2026, the contract period would run from the start date as stated in the Award Schedule to the Letter of Acceptance issued to Cirque Bijou Limited; and that the end date of the contract would remain fixed.

There was submitted a joint report by the Director of Finance & Resources and the Chief Executive relative to entering into an Agreement for the design and build of GAIA New Watermain (RC-CPU-25-258) with Scottish Water Horizons Limited (Co. no. SC264806).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award an Agreement for the design and build of the Glasgow Airport Investment Area (GAIA) New Water Main to Scottish Water Horizons Limited (Co. no.SC264806), subject to the Head of Finance & Procurement, in consultation with the Head of Corporate Governance, being satisfied that the terms and conditions were acceptable to the Council;

(b) That the contract period of 27 weeks from the Agreement start date be authorised;

(c) That the Fees of £1,085,658.14 excluding VAT be authorised;

(d) That a contingency spend of £162,848.72 excluding VAT, equal to 15.00% of the Fees, be authorised; 

(e) That the total Approved Contract Value of £1,248,506.86 excluding VAT, the total of the Fees plus the contingency spend, be authorised;

(f) That Scottish Water Horizons Limited’s (SWH) liability to the Council in connection with the Agreement be limited as follows:

• total liability (excluding death or personal injury resulting from the SWH's own negligence) of SWH under or in connection with the Agreement, whether in contract, in delict, for breach of statutory duty or otherwise, shall not exceed two hundred and fifty thousand pounds (£250,000);
• SWH’s liability for any delay shall be limited to 1% (one per cent) of the Fees; and
• The Council shall indemnify and keep indemnified SWH against all third party claims, demands, proceedings, damages, costs, charges and expenses arising out of or in connection with the Agreement, save to the extent that such claims, demands, proceedings, damages, costs, charges or expenses arise from or are attributable to the negligence, breach of contract or wilful default of SWH; and

(g) That it be noted that the limits of liability were a condition of the Standard and Particular Terms and Conditions of the Agreement with Scottish Water Horizons Limited.

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of the Main Works Contract for Park Mains High School Extension – Design and Build (RC-CPU-24-053) (the Main Works Contract) to Galliford Try Construction Limited, T/A Morrison Construction Scotland (co.no. 02472080).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award the Main Works Contract for the Park Mains High School Extension – Design and Build (RC-CPU-24-053) to Galliford Try Construction Limited, T/A Morrison Construction Scotland (co.no. 02472080);

(b) That the amount for the Main Works Contract of £28,310,167 exclusive of VAT be authorised;

(c) That a contingency spend of £2,831,017, equal to 10% of the Main Works Contract, be authorised;

(d) That a total Approved Contract Value of £31,141,184, the total of the Main Works Contract plus the contingency spend, be authorised;

(e) That it be noted that the anticipated Date for Possession of the Site was 8 June 2026 and the Date for Completion of the Works was 58 weeks from the Date for Possession of the Site; the works would be completed in phases; and the anticipated Date of Possession of Sections and the anticipated Date of Completion of the Sections would be captured in the awarded Main Works Contract;

(f) That it be noted that a Performance Bond was required as part of the Mains Works Contract; and

(g) That it be noted that the Contract included caps on liability for the following:

• Public liability (in respect of property damage only) at the level of £25 million for each and every claim;

• Professional Indemnity at the level of £10 million in the aggregate with an annual automatic reinstatement; and

• For uninsurable risks, in the absence of any Council or project metric to use, liability is capped at the Contract Sum

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a Works Contract for Trinity High School – Upgrade of 3G Pitch (reference RC-CPU-25-128) to Fairways Sportsgrounds Limited (Co.no.SC314941).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award a Works Contract in the form of SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot), 2013 Edition with Employer’s Amendments for Trinity High School – Upgrade of 3G Pitch (reference RC-CPU-25-128) to Fairways Sportsgrounds Limited (Co.no.SC314941);

(b) That the Total Tendered Contract Sum of £179,999.50 excluding VAT be authorised; 

(c) That a contingency spend of £17,999.95, which equated to 10 % of the Total Tendered Contract Sum, be authorised;

(d) That a total Approved Contract value of £197,999.45 excluding VAT, the Total Tendered Contract Sum plus the contingency spend, be authorised; and

(e) That it be noted that the anticipated Date of Commencement of the Works was 6 July 2026; the anticipated Date for Completion was 13 August 2026; and the actual dates would be as stated in the Award Schedule issued with the Council’s Letter of Acceptance to Fairways Sportsgrounds Limited.

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a Contract for Supply and Delivery of two (2), 16-Seat + Driver Wheelchair Accessible Buses to Woodall-Nicholson Ltd t/a Treka Bus (Co.no.15010430).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award a contract for Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus – RC-CPU-25-345 to Woodall-Nicholson Ltd t/a Treka Bus, being a Call-Off Contract made under Lot 8 of the Crown Commercial Services Framework Agreement for Purchase of Standard and Specialist Vehicles, reference RM6244;

(b) That the Contract value of up to £213,750, excluding VAT be authorised;

(c) That it be noted that Woodall-Nicholson Ltd t/a Treka Bus had confirmed delivery of the two vehicles within 10 weeks from receipt of the Council’s Purchase Order and that Delivery of these vehicles would be made to Fleet Services, Underwood Road, Paisley;

(d) That it be noted that the Call-Off Contract would be concluded in accordance with the Framework Schedule 7 Call Off Award Procedure using the CCS Order Form; and

(e) That, in accordance with the Framework Agreement Core Terms, an aggregate liability cap of 150% of the Estimated Yearly Charges be authorised.

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a Contract for Reactive Repair & Maintenance of CCTV, Fire Alarm and Intruder Alarms Systems (Including the Provision of an Alarm Monitoring Service), reference RC-CPU-25-060, to Dalkia Scotshield Limited (SC133446).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award a Contract for Reactive Repair & Maintenance of CCTV, Fire Alarm and Intruder Alarm Systems (Inclusive of an Alarm Monitoring Service), reference RC-CPU-25-060, in the form of an SBCC Measured Term Contract for use in Scotland 2011, MTC/Scot (2011 Edition) incorporating the Employer’s Amendments, to Dalkia Scotshield Limited (SC133446);

(b) That the cumulative spend under this Measured Term Contract up to a maximum approved contract value of £1,400,000 excluding VAT be authorised;

(c) That it be noted that the Contract Period would be for two years with the option for Renfrewshire Council, at its sole discretion, to extend the Contract Period for up to a further 12 months on two separate occasions, subject to satisfactory operation and performance; and

(d) That it be noted that it was anticipated that the commencement date would be 18 July 2026 and that in the event that the Measured Term Contract did not commence on 18 July 2026, the Contract Period would run from the commencement date as stated in the Award Schedule to the Letter of Acceptance.

There was submitted a joint report by the Director of Finance & Resources and the Chief Officer, Renfrewshire Health & Social Care Partnership, relative to entering into a Contract for Provision of a Professional Independent Advocacy Service for Adults with The Advocacy Project (Scotland).

DECIDED:

(a) That the Head of Corporate Governance be authorised to award a Contract for the Provision of a Professional Independent Advocacy Service for Adults, reference RC-CPU-25-063, to The Advocacy Project (Scotland) (Scottish Charity Number SC020564);

(b) That a maximum approved contract value of up to £761,130 excluding VAT be authoirsed;

(c) That it be noted that the maximum approved contract value included additional funding for Alcohol and Drugs focused advocacy up to a value of £140,000 (£35,000/annum), from Scottish Government and that this would be confirmed annually but was NOT guaranteed for the duration of the Contract;

(d) That the award of a Contract for a period of three years with the option to extend for up to a further 12 months on one occasion at the sole discretion of the Council be noted;

(e) That it be noted that the anticipated Commencement Date for the Contract was 1 October 2026 to accommodate transitional requirements including Transfer of Undertakings (Protection of Employment) regulations; and

(f) That it be noted that the Contract awarded following the Finance, Resources & Customer Services Policy Board on 20 November 2025 for this Contract for Professional Independent Advocacy Service for Adults was terminated by the Provider.

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of a Contract for Single Building Assessment – Approved Assessor and Verifier Project (RC-CPU-25-089) authorised for award by the Head of Housing Services and Corporate Procurement Manager under standing order 9.1(K) of Council Standing Orders Relating to Contracts on 4 March 2026.

DECIDED:

(a) That it be noted that the Contract for Single Building Assessment – Approved Assessor and Verifier (RC-CPU-25-089) was awarded to Firntec Limited (Co.no 13460282), in accordance with clause 9.1(K) of Council Standing Orders Relating to Contracts January 2024 by the Director of Environment, Housing and Infrastructure on 26 March 2026 as detailed in section 3 of the report;

(b) The it be noted that the Total of the Prices was £516,450 excluding VAT and that this Contract was fully funded by Scottish Government’s Cladding Remediation Programme – Single Building Assessments;

(c) That it be noted that a contingency spend of £51,645 was available which equated to 10 % of the Total of the Prices;

(d) That it be noted that the total Approved Contract value was £568,095 excluding VAT, the Total of the Prices plus the contingency spend, as approved by Head of Housing Services and Corporate Procurement Manager;

(e) That it be noted that the starting date was 30 March 2026 and the completion date was 52 weeks from the starting date; and

(f) That it be noted that the Consultant’s total Liability to the Council within this Contract for matters for which insurance was provided was £10 million and the Consultant’s total Liability to the Council for other matters was £10 million.

There was submitted a joint report by the Director of Finance & Resources and the Director of Environment, Housing & Infrastructure relative to the award of: a Contract for Construction of Red Smiddy to Erskine Active Travel Route Phases 4 and 5, reference RC-CPU-25-158 to John McGeady Limited; and a Contract for Construction of Red Smiddy to Erskine Active Travel Route Phase 6, reference RC-CPU-25-159 to John McGeady Limited.

DECIDED:

(a) That it be noted that the Contract for Construction of Red Smiddy to Erskine Active Travel Route Phases 4 and 5, reference RC-CPU-25-158, was awarded to John McGeady Limited (SC080553);

(b) That it be noted that the Contract for the Construction of Red Smiddy to Erskine Active Travel Route Phase 6, reference RC-CPU-25-159, was awarded to John McGeady Limited (SC080553);

(c) That the detail provided in section 3 of the report in connection with the Contract for Construction of Red Smiddy to Erskine Active Travel Route Phases 4 and 5 and the Contract for Construction of Red Smiddy to Erskine Active Travel Route Phase 6 be noted;

(d) That it be noted that the Contract for the Construction of Red Smiddy to Erskine Active Travel Route Phases 4 and 5, reference RC-CPU-25-158, was awarded for an approved contract value of £811,095 (excluding VAT), a Total Tendered Contact Sum of £737,359 excluding VAT plus a 10 % contingency spend of £73,736 (excluding VAT);

(e) That it be noted that the Contract for the Construction of Red Smiddy to Erskine Active Travel Route Phase 6, reference RC-CPU-25-159, was awarded for an approved contract value of £351,358 (excluding VAT), a Total Tendered Contract Sum of £319,416 plus a 10 percent contingency spend of £31,942 (excluding VAT);

(f) That it be noted that the cost of these Contracts would be wholly met from funding provided by Transport Scotland’s Tier 2 Active Travel Infrastructure Fund for Construction;

(g) That it be noted that the starting date for both Contracts was 19 January 2026 with the completion date for both Contracts being 26 weeks from the starting date; and

(h) That it be noted that the Council required Tenderers to appoint a supported business as a subcontractor to provide the signage required for this Contract and that John McGeady Limited have nominated a supported business for this requirement.

There was submitted a report by the Director of Finance & Resources relative to the award of a Contract for the Supply and Delivery of 1,500 x Laptops (RC-CPU-26-008) to HP Inc UK Limited (Co Registration No. 09408979).

DECIDED:

(a) That the decision taken by the Director of Finance & Resources and the Head of Digital, Transformation & Customer Service to award a contract for Supply and Delivery of 1,500 x Laptops, which was awarded to HP Inc UK Limited (Company Registration No. 09408979) via a direct award procedure off the Scottish Procurement single supplier Framework for Mobile Client Devices (SP-24-008) by the Director of Finance & Resources on 9 April 2026 be homologated;

(b) That the approved contract value of £669,870, excluding VAT be homologated; and

(c) That it be noted that the Contract would be in place from 9 April 2026 until full delivery of the laptops was received, which was anticipated to be August 2026.