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Meeting Details

Renfrewshire Health and Social Care Integration Joint Board Audit, Risk and Scrutiny Committee
18 Mar 2022 - 10:00 to 11:00
Occurred
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Committee Members
Membership

Councillor Lisa-Marie Hughes: Councillor Jennifer Adam-McGregor; Margaret Kerr: Ann Cameron Burns: Alan McNiven: Diane Young

 

Councillor Lisa-Marie Hughes (Chair): Margaret Kerr (Vice Chair):  

 
Standard Items
Recording of Meeting

This meeting will be recorded for subsequent broadcast via the Council's internet site. If you have any queries regarding this please contact Committee Services on 0141 618 7111.

 

To find the recording please follow the link which will be attached to this agenda once the meeting has concluded.

Prior to the commencement of the meeting the Chair intimated that this meeting of the Committee would be recorded and that the recording would be available to watch on both the Council and HSCP websites.
Items Of Business
Apologies
Apologies from members.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
1 Minute
Minute of the IJB Audit, Risk and Scrutiny Committee held on 12 November 2021.
1
The Minute of the meeting of the Integration Joint Board (IJB) Audit, Risk and Scrutiny Committee held on 12 November 2021 was submitted.

DECIDED: That the Minute be approved.
IJB Audit, Risk and Scrutiny Committee rolling action log.
2
The rolling action log for the IJB Audit, Risk and Scrutiny Committee was submitted.

DECIDED

(a) That the action in relation to HSCP Internal Care at Home Services Inspection (Update) be removed from the rolling action log as officers within the HSCP were not able to progress this matter until information was received from the Care Inspectorate; and

(b) That the action be added back to the rolling action log when the necessary information had been received from the Care Inspectorate.
Report by Audit Scotland. (not available - copy to follow)
Report by Assistant Chief Internal Auditor.
4
The Assistant Chief Internal Auditor submitted a report providing progress on the internal audit plan 2021/22, a copy of which was appended to the report.

The report intimated that the audit plan set out a resource requirement of 35 days, including assurance work, reviewing the adequacy and compliance with the Local Code of Corporate Governance, time for follow-up of previous recommendations, ad-hoc advice and planning and reporting.

DECIDED: That the progress against the internal audit plan 2021/22 be noted.
Report by Assistant Chief Internal Auditor.
5
The Assistant Chief Internal Auditor submitted a report relative to the annual internal audit plan 2022/23, a copy of which formed Appendix 1 to the report.

The report intimated that in line with the requirements of the Public Sector Internal Audit Standards, a risk based internal audit plan for 2022/23 had been developed.  The plan set out a resource requirement of 55 days, including assurance and governance work, time for follow-up of previous recommendations, ad-hoc advice and planning and reporting.

The report advised that the allocation of internal audit resources was sufficient to allow emerging priorities and provide adequate coverage of governance, risk management and internal control to inform the annual assurance statement. It was noted that the plan might be subject to amendment during the course of the year due to the emergence of issues of greater priority, or for unforeseen circumstances which would be reported to the committee.

It was noted that the audit universe had been reviewed and updated during 2021/22 to ensure it covered all areas and reflected the maturity of the organisation and Appendix 2 to the report detailed the revised audit universe and the anticipated coverage over 2022/23 to 2026/27. It was intended that each engagement topic would be covered once the in five-year period.

It was noted that the date detailed in the title of Appendix 1 would be amended to read 2022/23.

DECIDED

(a) That the internal audit plan 2022/23 be approved; and

(b) That it be noted that the internal audit plan would be shared with the local authority and health board.
Report by Assistant Chief Internal Auditor.
6
The Assistant Chief Internal Auditor submitted a report providing a summary of internal audit reports issued.

The report advised that a risk-based Internal Audit Plan for 2021/22 had been approved by this Committee at its meeting on 12 March 2021 and, in line with the Public Sector Internal Audit Standards, Internal Audit must report the results of each engagement to this Committee.

The appendix to the report provided details of those audit engagements completed with the overall assurance rating and the number of recommendations in each risk category. The committee summaries for each report were also appended. 

DECIDED: That the content of the report be noted.
Report by Strategic Lead and Improvement Manager.
7

Under reference to item 7 of the Minute of the meeting of this Committee held on 12 November 2021, the Strategic Lead and Improvement Manager submitted a report providing an update on the continued implementation of the IJB’s updated risk management framework and the updates made to the IJB’s risk and issues register.

 

The report intimated that the risk management framework set out the principles by which the HSCP and IJB identified and managed strategic and operational risks impacting upon the organisation and formed a key strand of the IJB’s overall governance mechanisms. The framework set out how risks and issues should be identified, managed and reported and it was noted that following further assessment and review with all services, no new risks or issues had been added this period. 

The report noted that the risk ‘further waves of covid’, RSK05, had been closed as it was recognised that IJB governance and operational management arrangements were well-established with significant experience in managing the impact of covid waves within the IJB, HSCP and partner organisations. Members were advised that given the rise in cases in the community and hospitalisations, this risk would now remain ‘open’ in the risk register and would be reviewed prior to the next meeting of the Committee.

DECIDED:

(a) That the further work which had been undertaken to implement the revised risk management framework across operational services within the HSCP and the inclusion of risk management arrangements within planned internal audits in 2022, as detailed in section 4 of the report, be noted; 

(b) That the updates that had been made to currently identified risks and issues, following further assessment and engagement with the HSCP and partners, as detailed in section 5 of the report, be noted; and

(c) That it be noted that RSK05 ‘further waves of covid’ would remain open in the risk register.

Report by Head of Health & Social Care.
8
The Head of Health and Social Care submitted a report providing an update on the HSCP’s incident report position for the period 1 January to 31 December 2021.

The report provided information in relation to incident reporting; serious adverse events; RIDDORs; fire safety; health and safety compliance; and mandatory health and safety training compiled from the information pulled from both systems operated within Renfrewshire Council and NHSGGC.

DECIDED: That the content of the report be noted.
Report by Planning & Performance Manager.
9
The Planning and Performance Manager submitted a report providing an update on public interaction for the period 1 April to 30 September 2021.

The report provided detail on complaints; enquiries; freedom of information requests; subject access requests; as well as compliments and communications.

DECIDED: That the content of the report be noted.
Report by Clerk.
10
The Clerk submitted a report relative to proposed dates for meetings of the Committee in 2022/23.

DECIDED:

(a) That it be noted that a meeting of the Committee would be held at 10.00 am on 17 June 2022;

(b) That meetings of the Committee be held at 10.00 am on 9 September and 18 November 2022 and 24 March and 23 June 2023; and

(c) That members be advised of the venue for future meetings.
Note that the next meeting of this Committee will be held at 10.00 am on 17 June 2022.
11
DECIDED: That it be noted that the next meeting of this Committee would be held at 10.00 am on 17 June 2022.

Supplementary Agenda

Agenda
Notification
Committee Members
Membership

Councillor Lisa-Marie Hughes: Councillor Jennifer Adam-McGregor; Margaret Kerr: Ann Cameron Burns: Alan McNiven: Diane Young

 

Councillor Lisa-Marie Hughes (Chair): Margaret Kerr (Vice Chair):  

 
Standard Items
To Follow Item

I refer to the agenda for the meeting of the IJB Audit, Risk and Scrutiny Committee to be held on 18 March 2022 at 10.00 am and enclose the report relative to item 3 previously marked 'to follow':

Items Of Business
Report by Chief Finance Officer.

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending ApologySubstituted By
Councillor Jennifer Adam  

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting