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Meeting Details

Communities, Housing & Planning Policy Board
29 Oct 2019 - 13:00 to 15:00

Documents

Agenda

Agenda
Standard Items
Members Development
Members of the Board are invited to attend a briefing on the Regulation of Social Housing: Annual Assurance Statement 2019, which is being held in Corporate Meeting Room 1 at 12 noon on 29 October, 2019.
Further Information

This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.

Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Chair
Councillor McGurk, Convener, presided.
In Attendance
M Crearie, Director of Communities, Housing & Planning Services; L McIntyre, Head of Policy & Commissioning and A Armstrong-Walter, Strategic Partnerships & Inequalities Manager (both Chief Executive’s); F Carlin, Head of Planning & Housing Services, O Reid, Head of Communities & Public Protection, C Dalrymple, Communities & Regulatory Manager, S Marklow, Strategy & Place Manager, J Duncan, Veterans Support Adviser and L Muirhead, Planning & Housing Manager (all Communities, Housing & Planning Services); and K Graham, Head of Corporate Governance, A McLaughlin, Senior Solicitor Litigation & Regulatory Services, J McIntyre, Assistant Business Partner, R Devine, Senior Committee Services Officer and N O’Brien, Assistant Committee Services Officer (all Finance & Resources).
Declaration of Interest
Councillor Rodden having declared a non-pecuniary interest in agenda items 6 and 7 below remained in the meeting and took no part in the discussion.
Declarations of Interest
Councillors Mags MacLaren and Rodden having declared a non-pecuniary interest in the following item of business remained in the meeting and took no part in the discussion.
Declaration of Interest
Councillor Mags MacLaren having declared a non-pecuniary interest in the following item of business remained in the meeting and took no part in the discussion.
Section 1 Heading
Section 1
Apologies
Apologies from members.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
Councillor Rodden declared a non-pecuniary interest in agenda items 6 (Service Improvement Plan 2019/22 Mid-Year Monitoring Report; Communities, Housing & Planning Services), 7 (Service Improvement Plan 2019/22 Mid-Year Monitoring Report; Children’s Services) and 12 (Renfrewshire Local Housing Strategy 2016/21: Annual Update 2019) as she was an employee of Turning Point (Scotland) and indicated her intention to remain in the meeting but to take no part in any discussion or voting on the matter.

Councillor Mags MacLaren declared a non-pecuniary interest in agenda items 12 (Renfrewshire Local Housing Strategy 2016/21: Annual Update 2019) and 13 (Renfrewshire Strategic Housing Investment Plan 2020/25) as she was a member of the Boards of Linstone Housing Association and Williamsburgh Housing Association Limited and indicated her intention to remain in the meeting but to take no part in any discussion or voting on the matter.

Councillor Nicolson declared a non-pecuniary interest in agenda items 21(a) and (b) (Planning Applications 19/0541/PP and 19/0544/LB) as he was a member of the Museum Reimagining Trust and indicated his intention to remain in the meeting but to take no part in any discussion or voting on the matter.
Minute of meeting of Police, Fire & Rescue Scrutiny Sub-Committee.
  1. pdf PF&R Sub Minute (137Kb)
1
There was submitted the Minute of the meeting of the Police and Fire & Rescue Scrutiny Sub-committee held on 20 August 2019, which forms the Appendix to this Minute.

DECIDED: That the Minute be approved.
Section 2 Heading
Section 2
Joint report by Director of Finance & Resources, Director of Children's Services and Director of Communities, Housing & Planning Services.
2
There was submitted a joint revenue budget monitoring report by the Directors of Finance & Resources, Communities, Housing & Planning Services and Children’s Services for the period 1 April to 13 September 2019.

DECIDED: That the budget position be noted.
Joint report by Directors of Finance & Resources and Communities, Housing & Planning Services.
3
There was submitted a joint capital budget monitoring report by the Directors of Finance & Resources and Communities, Housing & Planning Services for the period 1 April to 13 September 2019.

DECIDED: That the report be noted.
Report by Chief Executive.
4
There was submitted a report by the Chief Executive relative to applications received for funding from the Community Empowerment Fund.

The report outlined the key objectives and aims of the Community Empowerment Fund and provided a summary of four applications received as part of the seventh round of applications together with details of two applications, consideration of which had previously been continued by the Policy Board. Recommendations in respect of the determination of each application were provided in the report. It was highlighted that the deadline for the submission of applications for the next round of funding was 5 November 2019.

DECIDED

That the recommendations made in relation to the applications received and detailed in Section 4 of the report and the Appendix, be approved namely;

(a) That the award of £10,000 to the New Tannahill Centre be approved;

(b) That the award of £3,800 to Renfrew Victoria Football Club be approved;

(c) That the award of £6,500 to the Western Desert Recce Group be approved;

(d) That the award of £6,760 to the Paisley 2021 Community Trust be approved in principle, pending the decision of the meeting of the Leadership Board to be held on 4 December 2019 clarifying the position in term of funding projects which would see commercial assets brought into community use; and

(e) That the award of £50,000 to Active Communities be approved and the award of a further £50,000 be approved in principle, pending the decision of the meeting of the Leadership Board to be held on 4 December 2019 clarifying the exceptional circumstances criteria for awarding in excess of the current £50,000 limit.
Report by Director of Communities, Housing & Planning Services.
5
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Greenspaces, Parks & Play Areas and Villages Investment Fund. 

The report outlined the key objectives for allocating monies from the Fund and intimated that a cross-service panel of officers had been established to review and assess applications against agreed objectives and criteria. Authority had been delegated to the Director of Communities, Housing & Planning Services to make grant awards of less than £5000 in order to enable smaller projects to develop and progress quickly. Full details of four applications, which had sought less than £5,000 and which had been approved in terms of the delegated authority were provided in an Appendix to the report. In addition, details of a further application from Kilbarchan Improvement Project meeting the Villages Investment Fund criteria and seeking more than £5,000 was also provided. 

DECIDED

(a) That the work currently being undertaken to support communities as they developed projects to be funded using the Greenspaces, Parks & Play Areas and Villages Investment Fund be noted; 

(b) That the award of grant funding of £13,419, in terms of delegated authority, to the community groups detailed in Appendix 1 of the report be noted; and

(c) That funding of £22,000 to support the Kilbarchan Improvements Project, as detailed in section 3 and Appendix 1 of the report, be agreed.
Section 3 Heading
Section 3
Report by Director of Communities, Housing & Planning Services.
6

There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Service Improvement Plan for Communities, Housing & Planning Services highlighting performance during the period 1 April to 30 September 2019.
 
The Service Improvement Plan 2019/22 mid-year monitoring report, a copy of which was appended to the report, outlined the key achievements of the Service, detailed future priorities and provided an update on progress in implementing the action plan. 

DECIDED

(a) That the progress made on service performance be noted; 

(b) That the progress made on actions and performance within the action plan be noted;

(c) That it be noted that an out-turn report would be submitted to the meeting of this Policy Board to be held in Spring 2020; 

(d) That it be noted that the report would also be submitted to the Infrastructure, Land and Environment Policy Board for those elements covered within that Board’s remit; and 

(e) That the report be otherwise noted.

Report by Director of Children's Services.
7
There was submitted a report by the Director of Children’s Services relative to the Service Improvement Plan for Children’s Services highlighting performance during the period 1 April to 30 September 2019. 

The Service Improvement Plan 2019/22 mid-year monitoring report, a copy of which was appended to the report, outlined the key achievements of the Service, detailed future priorities and provided an update on progress in implementing the action plan. 

DECIDED

(a) That the progress made on service performance be noted; 

(b) That the progress made on actions and performance within the action plan be noted;

(c) That it be noted that an out-turn report would be submitted to the meeting of this Policy Board to be held in Spring 2020; 

(d) That it be noted that the report would also be submitted to the Education & Children’s Services Policy Board for those elements covered within that Board’s remit; and 

(e) That the report be otherwise noted.
Section 4 Heading
Section 4

Report by Director of Communities, Housing & Planning Services.

 

 

 

8
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Annual Assurance Statement which the Council required to submit to the Scottish Housing Regulator in terms of the Scottish Housing Regulator’s Framework for the Regulation of Social Housing in Scotland.  

The report highlighted that the deadline for submission of the first Annual Assurance Statement was 31 October 2019.  A copy of the proposed Annual Assurance Statement 2019 for Renfrewshire Council, published in February 2019, was attached as Appendix 1 of the report, for approval.  Appendix 2 of the report detailed the Regulator’s Framework requirements for all local authorities and Registered Social Landlords (RSLs) and provided evidence to demonstrate Renfrewshire Council’s compliance.

In view of comments made by those in attendance at the pre-Board briefing the Convener proposed that an action log of Board information requests be maintained and built into the assurance process.  This was agreed.

DECIDED:  

(a) That the Renfrewshire Council Annual Assurance Statement 2019, Appendix 1 of the report, be approved for submission to the Scottish Housing Regulator; 

(b) That the regulatory requirements and evidence of Renfrewshire Council’s compliance, as detailed in Appendix 2 of the report, be noted; and

(c) That an action log of Board information requests be maintained and built into the assurance process.
Report by Director of Communities, Housing & Planning Services.
9
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the annual Housing Performance Benchmarking Report 2018/19, a copy of which was appended to the report, and which had been submitted to the Scottish Housing Regulator during May 2019.  

The report provided information and analysis on the Council’s performance during 2018/19 in relation to key Housing Charter indicators such as tenant satisfaction, housing quality and maintenance, customer and landlord relationship, estate management, anti-social behaviour, neighbourhood nuisance, tenant disputes, homelessness, rents and services charges. Comparative information was provided in respect of other local authorities and Registered Social Landlords (RSLs).  

DECIDED: That the Council’s performance during 2018/19, in relation to key Housing Charter indicators, compared to other local authorities and Registered Social Landlords be noted.
Report by Director of Communities, Housing & Planning Services.
10
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Housing Customer Engagement Annual Report 2018/19, a copy of which was appended to the report.

The Annual Report reviewed progress made in relation to the Council’s Customer Engagement Strategy, outlined resources made available to promote tenant involvement, detailed the mechanisms used to engage with customer groups during 2018/19 and provided an action plan for 2019/20.  It was noted that the content of the Annual Report would be published on the Council’s website and made available at Council offices, while details of the outcomes and future priorities would be publicised via the tenants’ newsletter. 

DECIDED: That the Housing Customer Engagement Annual Report 2018/19, a copy of which was appended to the report, be noted.
Report by Director of Communities, Housing & Planning Services.
11

There was submitted a report by the Director of Communities, Housing & Planning Services relative to the 2019/20 Half-Year Update report on Scottish Social Housing Charter Performance.

The report advised that local authorities and Registered Social Landlords (RSLs) required to submit an annual return relating to their performance to the Scottish Housing Regulator, by the end of May each year. The report indicated that the Renfrewshire Council 2019/20 Half-Year Update on Scottish Social Housing Charter Performance, a copy of which was appended to the report, provided information in relation to performance in terms of the Charter indicators during the first six months of 2019/20, together with comparative data for the previous three-year period and key management information. 

The Convener advised that the notes in relation to Indicator 27 required to be amended to indicate that annual gross income was £46M while gross rent arrears was £1.55M.  It was highlighted that the annual Housing Performance Benchmarking Report 2018/19, considered at item 9 of this Minute, provided performance information for 2018/19 in comparison with other Scottish local authorities and social landlords.

DECIDED:  That the Renfrewshire Council 2019/20 Half-Year Update Scottish Social Housing Charter Performance Report, a copy of which was attached as Appendix 1 of the report, be noted.

 

 

 

Report by Director of Communities, Housing & Planning Services.
12
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Renfrewshire Local Housing Strategy 2016/21 annual update for 2019, a copy of which was appended to the report. 

The Local Housing Strategy (LHS) outlined the strategic vision for housing and housing related services in Renfrewshire and sought to provide clear direction for strategic housing investment. The LHS linked with other key plans and strategies for Renfrewshire including the Local Development Plan, Our Renfrewshire - Renfrewshire’s Community Plan 2017/27 and the Renfrewshire Health and Social Care Partnership Strategic Plan. The report highlighted key achievements and progress in the delivery of identified outcomes and actions within the Renfrewshire LHS. It was noted that a copy of the Renfrewshire LHS 2016/21 annual update report for 2019 had been published on the Council’s website. 

DECIDED: That progress in implementing the actions of the Renfrewshire Local Housing Strategy 2016/21 be noted.
Report by Director of Communities, Housing & Planning Services.
13
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the Renfrewshire Strategic Housing Investment Plan (SHIP) 2020/25.  

The report indicated that the SHIP was reviewed and updated annually. A draft SHIP for the five-year period 2020/25 had been developed for consultation and the finalised Plan now submitted for approval took cognisance of comments received during the consultation period.  It was noted that the level of grant funding for the period beyond 2021 had not yet been confirmed, with a flexible programme management approach being promoted by the Scottish Government. The 2020/25 SHIP, which detailed how investment in affordable housing would be targeted to meet the objectives of the Renfrewshire Local Housing Strategy 2016/21, included affordable home projects which could be brought forward in the later stages of the Plan period subject to the availability of funding. In recognition of the funding position the SHIP 2020/25 included both a ‘core’ and ‘shadow’ programme, with those projects within the ‘core’ element of the programme being progressed in the early years of the programme period and ‘shadow’ projects being advanced as funding became available or where the Council or partners were able to front-fund the projects in the short term.  

DECIDED

(a) That the Renfrewshire Strategic Housing Investment Plan 2020/25, a copy of which was appended to the report, be approved; and 

(b) That the Director of Communities, Housing & Planning Services be authorised to submit the Renfrewshire Strategic Housing Investment Plan 2020/25 to the Scottish Government. 
Report by Director of Communities, Housing & Planning Services.
14
There was submitted a report by the Director of Communities, Housing & Planning Services relative to the revised Renfrewshire Council Scottish Secure Tenancy Agreement.

The report intimated that when the Tenancy Agreement had been approved at the meeting of this Policy Board held on 7 November 2017, it had been noted that further revision would be required to take account of provisions within the Housing (Scotland) Act 2014 which would be effective during 2019.  The report indicated that the main revisions reflected in the updated Tenancy Agreement related to assignation, sub-letting and joint tenancies, succession to Scottish Secure Tenancies, ending Scottish Secure Tenancies by court order, recovering adapted properties and converting Secure Tenancies to Short Secure Tenancies.  Correspondence had been issued to all existing Council tenants during Autumn 2018 to advise of the changes to the Tenancy Agreement effective from 1 November 2019. When signing for tenancies, the changes had been highlighted to new tenants and a leaflet detailing the tenancy changes had been made available. In addition, the changes had been publicised to Council tenants through the People’s News and there had been engagement with tenant representatives. It was noted that the Scottish Government’s model tenancy agreement had been used for guidance purposes when updating the Council’s Tenancy Agreement and that in addition to the changes arising from the 2014 Act, minor amendments had also been made to the Agreement to clarify tenant and landlord responsibilities.  Reference was also made within the report to the requirement to comply with Part 3 of the Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006 and the consequential condition within the new tenancy agreement that common areas of flatted properties be kept clear from obstructions at all times.  Appropriate arrangements would be made to advise current tenants and residents of this requirement and to undertake a programme of works to upgrade the floor covering on all landings damaged as a result of the subsequent removal of floorcoverings installed by residents.

DECIDED

(a)  That the updated Renfrewshire Council Scottish Secure Tenancy Agreement, attached as Appendix 1 of the report be approved; 

(b)  That it be noted that the tenancy agreement would be implemented with effect from 1 November 2019; and 

(c)  That it be noted that the Tenancy Agreement had been updated to make specific reference to the need to keep common areas in high rise blocks clear from obstructions at all times and that all existing tenants and residents would also be advised of this requirement.
Report by Director of Communities, Housing & Planning Services.
15
There was submitted a report by the Director of Communities, Housing & Planning Services relative to progress achieved in implementing the regeneration masterplan, in partnership with Sanctuary Scotland, for the West End area of Paisley and seeking authority to initiate a Compulsory Purchase Order application to facilitate the purchase of seven privately-owned properties located at 22 Well Street/1 Underwood Lane, Paisley. 

The report provided updates in relation to actions taken to date to implement the regeneration masterplan, approved at the meeting of the Leadership Board held on 12 December 2017.  Specific reference was made within the report to the nine residential and three commercial properties at 22 Well Street/1 Underwood Lane, located in the masterplan area, on which a Dangerous Building Notice had been served during March 2018.  It was noted that the Council had been successful in acquiring five of the properties to date.  Details of those properties which remained in private ownership were provided together with a summary of the challenges encountered in negotiating acceptable terms for their acquisition and actions taken to resolve the situation.

The report noted that development of the remaining West End area would be progressed in line with a revised masterplan, which would confirm the next phases of development and the mix of housing types and tenures, be subject to further consultation and engagement and which would be submitted to a future meeting of this Policy Board for consideration. 

DECIDED:

(a) That the progress made in implementing, in partnership with Sanctuary Scotland, the regeneration masterplan for the West End area of Paisley be noted; and

(b) That the Director of Communities, Housing & Planning Services be authorised to pursue the compulsory acquisition of the seven privately owned properties, identified in table 1 of the report, by the promotion and submission of compulsory purchase orders to the Scottish Ministers, for confirmation, to enable the properties to be demolished.
Report by Director of Communities, Housing & Planning Services.
16
There was submitted a report by the Director of Communities, Housing & Planning Services relative to progress achieved in implementing the housing-led investment strategy for the Tannahill area of Ferguslie Park, Paisley and to note progress in relation to the Development Framework for the wider Ferguslie area.

Reference was made to the housing investment strategy for the Tannahill area of Ferguslie Park, Paisley approved at the meeting of this Policy Board held on 30 October 2018 involving the construction of approximately 100 newbuild Council homes and the preparation of a Development Framework for the wider Ferguslie Park area in consultation with the local community. The report stated that following the completion of a procurement exercise, approval had been granted at the meeting of the Finance, Resources and Customer Services Policy Board held on 4 September 2019 to award a contract to AS Homes (Scotland) Limited for the design and build of 101 new Council dwellings on the site of the former St Fergus’ Primary School.  These newbuild properties would provide a mix of house types to meet housing needs including terraced/semi-detached houses, own-door flats and bungalows. Arrangements would be made to engage tenants and residents in the design process and for future residents to undertake site visits to new Council housing developments within Renfrewshire to provide first-hand experience of the quality of housing being built.  In addition, the report highlighted that meetings continued to be held with the Tannahill Liaison Group, on a six-weekly cycle, to ensure tenants and residents were kept up to date with progress and that drop-in sessions for tenants and residents were held in Ferguslie Library two mornings each week.  Council officials also undertook weekly walk-rounds to identify and address any local estate management issues. The anticipated timetable for the new build housing project was provided.

To complement the housing investment strategy for the Tannahill area, Regeneration specialists, Collective Architecture, had been appointed to support the preparation of the Development Framework for the wider Ferguslie Park area, which included a comprehensive programme of community and stakeholder engagement to inform plans. It was intended that consultation and engagement on the framework would begin imminently and consider potential uses for vacant land and buildings, opportunities for new community and cultural activities as well as the potential that existed for greenspace and environmental improvements for the area. It was also anticipated that the consultation while focused on the existing community would also provide an opportunity for public agencies and private sector organisations to engage in a long-term and strategic regeneration plan that maximised their commitment to the Ferguslie area and sought to secure the most effective benefits to the existing community as well as new residents.  Updates on the Framework and its recommendations would be provided to future meetings of the Policy Board.

DECIDED:

(a) That the positive progress being made in implementing the housing investment strategy for the Tannahill area be noted;

(b) That it be noted that further updates in relation to the Development Framework covering the wider community across Ferguslie, Paisley would be submitted to future meetings of this Policy Board; and  

(c) That the Director of Communities, Housing & Planning Services be authorised, following consultation with tenants, residents and owners in the Tannahill area, to progress the early demolition of Council blocks, identified in Appendix 1 to the report, which were fully empty.
Report by Director of Communities, Housing & Planning Services.
17
Under reference to Item 8 of the meeting of this Policy Board held on 20 August 2019 there was submitted a report by the Director of Communities, Housing & Planning Services relative to role of the Veterans Support Advisor.  

The report referred to the Community Covenant with the Armed Services which the Council had signed in February 2012 with the aim of encouraging local communities to support and promote understanding and awareness amongst the public of issues affecting the Armed Forces community.  A joint bid, with East Renfrewshire and Inverclyde Councils, had subsequently been successful in attracting funding from the Ministry of Defence Community Covenant and Libor Fund for projects which would provide a benefit to service personnel and the communities in which they lived to enable the development of a veteran support model and customer access model.  The report provided an update on the work of the Veterans Support Advisor (VSA) in developing pathways for service veterans through the customer service model.

In total over 700 members of the Armed Forces community from Renfrewshire had been supported between March 2016 and August 2019 with the VSA assisting service users by working with a range of services, including Advice Works, the Department for Work & Pensions, housing providers, the Ministry of Defence, Combat Stress, Erskine, Scotland’s Bravest Manufacturing Company, Scottish War Blinded, Hearing Loss Scotland, British Limbless Ex-Service Men’s Association and Poppy Scotland.  Since the appointment of the VSA, support for the Armed Forces community had grown and an awareness of the challenges faced by the Armed Forces community and the opportunities available to support them had been embedded in service areas.    

The Board welcome the work of the VSA in improving the lives of veterans as Renfrewshire approached its annual Remembrance Sunday commemorations and proposed that the VSA broaden the concept of Remembrance and seek to involve in future years representation on behalf of the Free French, Free Polish and Indian Army Commonwealth forces.  This was agreed.

DECIDED:  

(a) That the work of the Council in supporting service veterans and the progress made in the development of a customer service model and pathways for veterans of the armed forces be noted; and 

(b) That the Board welcomed the work of the VSA in improving the lives of veterans as Renfrewshire approached its annual Remembrance Sunday commemorations and agreed that the VSA broaden the concept of Remembrance and seek to involve representation on behalf of the Free French, Free Polish and Indian Army Commonwealth forces in future years.
Report by Director of Communities, Housing & Planning Services.
18

There was submitted a report by the Director of Communities, Housing & Planning Services relative to the award of funding to Renfrewshire Council from the Department for Business, Energy and Industrial Strategy (BEIS) as part of their Whole House Retrofit Innovation Competition.

The report advised that the BEIS had launched a Whole House Retrofit Innovation competition during  June 2019 and invited applications to a £9.4M grant funding programme for projects which met criteria which sought to reduce energy consumption and delivered cost reductions in the delivery of large-scale projects to improve the thermal efficiency of domestic buildings. Renfrewshire Council had been successful in securing £1,883,402 of funding and the report set out the background to the application and summarised details of the project to be delivered. 

 

DECIDED:

(a) That the award of £1,833,402 of funding as part of the Whole House Retrofit Innovation competition be accepted and the Director of Communities, Housing & Planning Services be authorised to oversee the delivery and operational management of the programme; and 

(b) That the use of resources from the Housing Revenue Account (HRA) Capital Programme to supplement the funding as detailed in paragraph 4.1 of the report be noted.

Section 5 Heading
Section 5
Report by Director of Communities, Housing & Planning Services.
19
Under reference to Item 16(d) of the Minute of the meeting of this Policy Board held on 20 August 2019 there was submitted a report by the Director of Communities, Housing & Planning Services relative to the response submitted on behalf of Renfrewshire Council in connection with the consultation exercise entitled Influenza Pandemic Preparedness: Guidance for Health and Social Care Services in Scotland.

The report stated that the consultation had been launched on 19 July 2019 and focused on the guidance and preparedness of Councils and Health & Social Care Partnerships and outlined the legislative background requirements for stakeholders. The deadline for submissions was 13 September 2019 and authority had been delegated to the Director of Communities, Housing & Planning Services to prepare and submit a response on behalf of the Council, following discussion and input from relevant Council services and the Convener of this Policy Board, and to submit a copy of the response to the next meeting of this Policy Board for members' information. 

The report indicated that the response, a copy of which was appended to the report, was broadly supportive of the content of the guidance, noted the duties of Category 1 responders to the Civil Contingencies Act 2004 and sought clarity around the role of Health and Social Care partnerships, as Category 1 responders.

DECIDED: That the consultation response, a copy of which was appended to the report, submitted on behalf of Renfrewshire Council in relation to Influenza Pandemic Preparedness; Guidance for Health and Social Care Services in Scotland be noted. 
Section 6 Heading
Section 6
Proposal of Application Notices
Proposal of Application Notices are included for members information only. Members should note that the Notices may subsequently come before them for determination as planning applications and as such should consider the guidance contained in the Scottish Government Guidance on the Role of Councillors in Pre-Application Procedures and the Councillors Code of Conduct.
Reports by Director of Communities, Housing & Planning Services.
20
There were submitted reports by the Director of Communities, Housing & Planning Services relative to proposal of application notices.

DECIDED: That the key issues identified to date be noted.
Planning Applications
Members must deal with planning applications in an objective manner to ensure that they cannot be challenged with accusations of bias or predetermination. Votes on planning applications must be seen to be impartial and not influenced by party political issues.
Reports by Director of Communities, Housing & Planning Services.
21
There were submitted reports by the Director of Communities, Housing & Planning Services relative to applications for planning permission that required to be determined by the Board.

Declaration of Interest

Councillor Nicolson having declared a non-pecuniary interest in items (a) and (b) below remained in the meeting and took no part in the discussion.

(A) 19/0541/PP – WARD 4: ERECTION OF EXTENSION TO SIDE OF MUSEUM INCLUDING EXTERNAL ALTERATIONS ASSOCIATED WITH THE REFURBISHMENT OF MUSEUM AND OBSERVATORY AT PAISLEY MUSEUM AND ART GALLERIES, 68 HIGH STREET, PAISLEY PA1 2BA: RENFREWSHIRE COUNCIL 

It was proposed that the application be granted subject to the conditions and reasons detailed within the report. This was agreed.

DECIDED: That the application be granted.

(B) 19/0544/LB – WARD 4: ERECTION OF EXTENSION TO SIDE OF MUSEUM INCLUDING EXTERNAL ALTERATIONS ASSOCIATED WITH THE REFURBISHMENT OF MUSEUM AND OBSERVATORY AT PAISLEY MUSEUM AND ART GALLERIES, 68 HIGH STREET, PAISLEY PA1 2BA: RENFREWSHIRE COUNCIL 

It was proposed that the application be granted subject to the conditions and reasons detailed within the report. This was agreed.

DECIDED: That the application be granted.

(C) 19/0169/PP – WARD 1: DEMOLITION OF TWO DWELLINGHOUSES AND ERECTION OF RESIDENTIAL DEVELOPMENT COMPRISING 10 DWELLINGHOUSES WITH ASSOCIATED INFRASTRUCTURE AND LANDSCAPING AT RENFREW GOLF CLUB, INCHINNAN ROAD, RENFREWW PA4 9EG: AMBASSADOR HOMES (SCOTLAND) LTD 

It was proposed that the application be granted subject to the conditions and reasons detailed within the report. This was agreed.

DECIDED: That the application be granted.

(D) 18/0050/PP – WARD 10: SITING OF FOUR MOBILE HOMES, ERECTION OF SEVEN SHEDS, ERCETION OF BOUNDARY FENCES AND FORMATION OF LANDSCAPING (IN RETROSPECT) AT CARAVAN A, 5 EAST FULTON HOLDINGS, CLIPPENS ROAD, LINWOOD, PAISLEY PA3 3TR: MR BURKE 

It was proposed that the application be granted subject to the conditions and reasons detailed within the report. This was agreed.

DECIDED: That the application be granted.

(E) 18/0051/PP – WARD 10: SITING OF TWO MOBILE HOMES, FOUR SHEDS, ERCETION OF BOUNDARY FENCE AND ASSOCIATED LANDSCAPING (IN RETROSPECT) AT CARAVAN F, 5 EAST FULTON HOLDINGS, CLIPPENS ROAD, LINWOOD, PAISLEY PA3 3TR: MR MCGREGOR 

It was proposed that the application be granted subject to the conditions and reasons detailed within the report. This was agreed.

DECIDED: That the application be granted.
Section 7 Heading
Section 7
Section 8 Heading
Section 8

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Declarations of Interests

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