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Meeting Details

Joint Consultative Board (Non-Teaching)
29 Oct 2015 - 15:00 to 17:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Present
Representing Renfrewshire Council Management : Councillors Audrey Doig, Glen, Noon and Williams. Representing Trade Unions: Stephen Hicks and Thomas McCarthy (UNISON);and Stephen McAllister (UNITE).
In Attendance
P McConnachie, Business Resources Manager (Community Resources); M Armstrong Senior Human Resources Adviser, R Cree, Principal Human Resources & Organisational Development Adviser, C Donnelly, Human Resources & Organisational Development Manager; S Fanning, Senior Health & Safety Officer; and R Devine, Senior Committee Services Officer (all Finance & Resources).
Items Of Business
Apologies
Apologies from members.
J Boylan and M Ferguson (UNISON).
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
It was proposed and agreed that Stephen McAllister chair the meeting.

DECIDED: That Stephen McAllister chair the meeting.
Minute of meeting of the JCB Non Teaching held on 3 September, 2015
  1. pdf Min030915 (108Kb)
1
There was submitted the Minute of the meeting of the Joint Consultative Board: Non-Teaching held on 3 September, 2015.

Concern was expressed that the report, referred to in Item 2 of the Minute, detailing the levels of overtime being worked by employees at the Community Resources Underwood Road depot was not available. In the absence from the meeting of an officer from the relevant Service capable of providing the information, concern was also expressed in respect of the lack of representation, by officials, of Council Services at meetings of the JCB Non Teaching. It was agreed that a communication be issued to all Directors demanding that all Council Services be represented by an appropriately senior officer at future meetings of the JCB Non Teaching.

DECIDED:

(a) That the concern expressed in connection with the non-availability of the report referred to in item 2 of the Minute be noted

(b) That the concern expressed in respect of the lack of representation, by officials, of Council Services at meetings of the JCB Non Teaching be noted and that a communication be issued to all Directors demanding that all Council Services be represented by an appropriately senior officer at future meetings of the JCB Non Teaching; and

(c) That that otherwise the Minute be noted.
Report by the Head of HR and Organisational Development.
  1. pdf Health&safety (65Kb)
2
There was submitted a report by the Head of HR & Organisational Development relative to developments with regard to health and safety issues. The report detailed policies and guidance that were currently being revised and outlined training courses which had been undertaken since the last meeting of the Board. In particular, it was noted that policies and guidance in relation to control of contractors; statutory inspections; CDM 2015; manual handling operations; and tobacco/smoke free were being revised. The health and safety section continued to assist Services to retain accreditation to BS OHSAS 18001;2007. Details of the next audit schedule were provided.

The report indicated that information and participative campaigns continued to be delivered across the Council as part of the Healthy Working Lives Gold award programme. The report also advised that the Council had received a silver RoSPA Occupational Health & Safety Award.

DECIDED: That the report be noted.
Report by the Head of HR and Organisational Development.
3
There was submitted a report by the Head of HR & Organisational Development relative to the number of agency staff employed within the Council as at September, 2015, and detailing the capacity and Service in which they were engaged.

Clarification was sought in respect of the data provided within the report. Concern was expressed regarding the absence from the meeting of an officer, from the relevant Service, capable of providing the requested clarification.

DECIDED: That the concern expressed, regarding the absence from the meeting of an officer from the relevant Service, capable of providing clarification in respect of the data provided within the report be noted and that the content of the report be otherwise noted.
Report by the Head of HR and Organisational Development.
  1. pdf grievances (46Kb)
4
There was submitted a report by the Head of HR & Organisational Development relative to details of grievances received.

The report provided information on grievances at both the informal and formal stages. The report indicated that there were a total of five grievances as at 29 October, 2015.

DECIDED: That the information provided be noted.
Report by the Head of HR and Organisational Development.
Reports to Follow
5
There was submitted a report by the Head of HR and Organisational Development relative to the quarterly absence management statistics for the period ending 22 June, 2015.

The report provided statistics on the number of employee days lost through absence by Service, and provided a comparison for the period ending 22 June 2014. Information was also provided in relation to absence statistics by Service and category of staff, together with comparisons on how Services had performed against targets. An analysis of the reasons for absences and trends during the period was also provided in the report, together with a summary of supporting attendance activity undertaken.

DECIDED: That the report be noted.
Note that the next meeting of the JCB Non Teaching is schedule to be held on 10 December, 2015 at 3pm.
6
It was noted that the next meeting of the JCB Non-Teaching would be held at 3 pm on Thursday 10 December, 2015.

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
Councillor Jim Harte 

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting