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Meeting Details

Joint Consultative Board (Non-Teaching)
3 Sep 2015 - 15:00 to 17:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Present
Representing Renfrewshire Council Management - Councillors Audrey Doig, Glen, Harte, Noon and Williams. Representing Trade Unions – J Lynch, J Boylan and S Hicks, (UNISON)
In Attendance
K Anderson, Amenity Services Manager (Waste) (Community Resources); and D Marshall, Head of HR & Organisational Development; G Campbell Senior Health & Safety Officer;  and R Devine, Senior Committee Services Officer (all Finance & Resources).
Order of Business
In terms of Standing Order 16, the Convener intimated that he proposed to alter the order of business to facilitate the conduct of the meeting by considering item 8 - Overtime and Temporary Staff: Community Resources and item 9 - Overloaded Waste Vehicles: Health & Safety - of the agenda before item 2.
Matters Arising
There was submitted a report by the Head of HR & Organisational Development providing an update in terms of the number of temporary employees working within the Council as at 2 September, 2015.

The report provided details of temporary employees who had subsequently been offered permanant contracts, together with the current number of temporary employees, broken down by Service.  Reference was also made to the numbers of employees on fixed term and seasonal contracts.  Full details of the number of hours involved and the grades of employees would be provided to the trade unions to facilitate further discussion.

DECIDED:    That the information provided be noted.


Items Of Business
Apologies
Apologies from members.
M Ferguson (UNISON)
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
It was proposed and agreed that Councillor Harte chair the meeting.

DECIDED: That Councillor Harte chair the meeting.
2 MINUTE
Minute of meeting of the Joint Consultative Board Non-Teaching held on 21 May, 2015.
3
There was submitted the Minute of the meeting of the Joint Consultative Board: Non-Teaching held on 21 May, 2015, the terms of which had been noted at the meeting of the Finance & Resources Policy Board held on 26th August, 2015.

DECIDED:     That the Minute be noted. 
Report by the the Head of HR & Organisational Development relative to developments in health and safety.
4
There was submitted a report by the Head of HR & Organisational Development relative to developments with regard to health and safety issues. The report detailed policies and guidance that were currently being revised and outlined training courses which had been undertaken since the last meeting of the Board.

In particular, it was noted that policies and guidance in relation to first aid arrangements; control of contractors; manual handling operations; and tobacco policy were being revised. The health and safety section continued to assist Services to retain accreditation to BS OHSAS 18001:2007. Details of the next audit visit schedule were provided.

The report indicated that information and participative campaigns continued to be delivered across the Council as part of the Healthy Working Lives Gold award programme.

Following discussion in connection with the work undertaken within the Council to promote a zero tolerance culture in respect of violent incidents at work it was agreed that arrangements be made to raise awareness of the various initiatives utilised with Health & Social Care management via the newly established Trade union joint forum.
 
DECIDED: That it was agreed that arrangements be made to raise awareness of the various initiatives utilised with Health & Social Care management via the newly established Trade union joint forum and otherwise that the report be noted.
Report by the Head of HR & Organisational Development relative to Agency Workers.
  1. pdf agency (49Kb)
5
There was submitted a report by the Head of HR & Organisational Development relative to the number of agency staff employed within the Council as at July, 2015, and detailing the capacity and Service in which they were engaged.

DECIDED: That the report be noted.
Report by the Head of Organisational Development relative to details of grievances received.
  1. pdf grievances (31Kb)
6
There was submitted a report by the Head of HR & Organisational Development relative to details of grievances received.

The report provided information on grievances at both the informal and formal stages. The report indicated that there were a total of five grievances as at September, 2015.

DECIDED: That the information provided be noted.
7
The Head of HR & Organisational Development advised that this item had been resolved following the issue of short stay permits for the car park to those employees involved.

DECIDED:     That the position be noted.
8
Reference was made to the negotiations between UNISON and the other SJC trade unions with the Scottish Employers on the issue of pay increases for the period 2015/16 and 2016/17.

Members were advised that the employers' final offer had been agreed on 28 August, 2015, at a COSLA Leaders’ Meeting and details of the offer were outlined. It was noted that following consideration of the offer the trade unions had recommended acceptance of the offer to members. Arrangements were in place to issue UNISON members with ballot papers and it was noted that the deadline for their return was 12 noon on 25 September, 2015.

DECIDED:     That the position be noted.
1
Concerns were expressed by the trade union representatives in respect of the levels of overtime being worked by employees at the Community Resources' Underwood Road depot.

The Amenity Services Manager (Waste) provided a summary of the operational issues which had resulted in the situation arising. 

DECIDED: It was agreed that a report be submitted to the next meeting of the Board detailing the levels of overtime being worked by employees at the Community Resources' Underwood Road depot.
2
Concerns were expressed by the trade union representatives in respect of the regular overloading of waste vehicles.

Reference was made during discussion to employee responsibilities, toolbox training sessions undertaken, existing facilities for ensuring that vehicles were not overloaded and additional measures which were to be introduced to resolve the issue.

DECIDED: That the position be noted.
9
Reference was made by the trade union representatives to the perceived need to update and raise awarenesss of Council policy relative to the administration of medicines, to ensure a consistent practice was adopted and implemented by Council staff within all Services.

It was agreed that further discussion on this matter be held between management and the trade unions.

DECIDED:  That further discussion on this matter be held between management and the trade unions.
Note that the next meeting of the JCB Non-Teaching Board is acheduled to be held on Thursday 29 October, 2015 at 3pm.
10
It was noted that the next meeting of the JCB Non-Teaching would be held at 3 pm on Thursday 29 October, 2015.

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting