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Business - Renfrewshire Council
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Meeting Details

Joint Consultative Board (Non-Teaching)
19 Mar 2015 - 15:00 to 17:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Representing APT&C Staff
Mr M Ferguson (and 5 APT&C Staff) 
Representing Manual Workers/Craft Operatives
Manual Spokesperson (and 4 Representatives of Manual Trade Unions 
J Boylan, M Ferguson and T McCarthy (UNISON); J McMenemy (GMB); A Gibson (UCATT) and S McAllister (Unite).
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, contact
democratic-services@renfrewshire.gov.uk.

Items Of Business
Appointment of Chairperson for the meeting
It was proposed and agreed that Councillor Williams chair the meeting.
Apologies
Apologies received from members of the Board.
Councillors Glen and Harte.
Minute of previous meeting held on 10 February, 2015
1
There was submitted the Minute of the meeting of the Joint Consultative Board: Non-Teaching held on 10th February, 2015.

DECIDED: That the Minute be noted.
Report by the Head of HR & Organisational Development
2
There was submitted a report by the Head of HR & Organisational Development relative to developments with regard to health and safety issues. The report detailed policies and guidance that were currently being revised and outlined training courses which had been undertaken since the last meeting of the Board.

In particular, it was noted that policies and guidance in relation to control of contractors; manual handling operations; and tobacco policy were being revised; that 1st aid guidance and a corporate policy statement had been issued; other activities being undertaken comprised of training four fire wardens; one risk assessment and a number of tool box talks had been delivered. Information and participative campaigns continued to be delivered as part of the Healthy Working Lives Gold award programme. A forum for first aiders located in Renfrewshire House continued to develop to facilitate co-operation and communication. The health and safety section continued to work with services to survey the fire arrangements, which included the number of fire wardens at key locations across the council estate. The health and safety section had worked with procurement to engage a new occupational health supplier, People Asset Management and the contract had commenced on 1st February, 2015. The Council-wide health surveillance programme for 2015 was in the process of being developed.

DECIDED: That the report be noted.

Report by Head of HR & Organisatinal Developmnt
3
There was submitted a report by the Head of HR & Organisational Development relative to details of grievances received.

The report provided information on grievances at both the informal and formal stages. The report indicated that there were a total of two grievances as at March, 2015.

E Scott advised that the grievance listed in relation to the Development &  Housing service had been resolved.

DECIDED: That the information provided be noted.





Report by Head of HR & Organisational Development
4
There was submitted a report by the Head of HR & Organisational Development relative to the number of agency staff employed within the Council as at February, 2015, and detailing the capacity in which they were engaged. The report provided a breakdown by Service, and indicated that the number of agency workers in all services had reduced to 17.

The Head of HR & Organisational Development was then heard further in response to questions from Members of the Board on the report.

DECIDED: That the report be noted.
UNISON Requested Updates
Update request from UNISON
5
The Head of HR & Organisational Development advised that the number of temporary workers within the council totalled 760 out of a workforce of over 6000. He advised that work was ongoing in respect of temporary contracts with the individual services.

The Head of HR & Organisational Development was then heard in response to questions from members.

DECIDED:    The Board agreed that a report detailling the number of temporary workers by service and by length of temporary contract be submitted to a future meeting.
Update request from UNISON
6
The Convener advised that this item had been withdrawn.

DECIDED: That it be noted that the item relating to car parking at Renfrewshire Council Headquarters had been withdrawn.
Update request from UNISON
7
M Ferguson referred to disciplinary procedures relating to alleged breaches of the code of conduct in terms of the Scottish Social Services Council (SSSC), and indicated that management needed to be clear of their responsibilities in terms of advising staff the nature of allegations against them in cases where a breach of the code of conduct was alleged.

He indicated that UNISON had become increasingly concerned that the SSSC process was lengthy and bureaucratic, that no witnesses were heard and that no expenses were paid, particularly as all cases were heard in Dundee.

The Head of HR & Organisational Development was then heard in relation to the issue and indicated that the matter would be dealt with by the Director of Children’s Services.

DECIDED:   The Board agreed

(i) That the information be noted; and

(ii) That should no progress be made, that a report on the issue be submitted to a future meeting of the Board.
8 Date of next meeting
Note that the next meeting of the JCB: Non-Teaching Board is scheduled for Thursday 21 May, 2015 at 3.00 p.m.
8
It was noted that the next meeting of the JCB Non-Teaching would be held at 3 pm on 21st May, 2015.
Present
Representing Renfrewshire Council Management - Councillors Williams, Audrey Doig and Noon.
In Attendance
K Anderson, Amenity Services Manager Waste, T Stirling, Regulatory Services Manager and E Scott, Building Services Manager (all Community Resources); D Marshall, Head of HR & Organisational Development; G Campbell, Senior Health & Safety Officer; R Laouadi, Principal HR Adviser; C Donnelly, HR & Organisational Development Manager; and P Shiach, Committee Services Officer (all Finance & Resources).

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Roy Glen 
Councillor Jim Harte 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting