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Meeting Details

Procurement Sub-committee
25 Jan 2017 - 14:30 to 15:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Meeting Details
The meeting will take place at 14.30 or at the conclusion of the Finance & Resources Policy Board whichever is the later.
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Chair
Councillor Holmes, Convener, presided.
In Attendance
B Lambert, Acting Strategic Commercial & Procurement Manager; S Gibb, Senior Procurement Manager; D Taggart, Procurement Category Manager; K Thomson, Category Manager and J Hume, Procurement Specialist (all Chief Executive’s); B Walker, Depute Project Director, City Deal (Development & Housing Services); and P Shiach, Committee Services Officer (Finance & Resources).
Items Of Business
Apologies
Apologies from members.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.

There were no declarations of interest intimated prior to the commencement of the meeting.

Joint report by the Chief Executive and the Director of Development & Housing Services.
1(a)

There was submitted a joint report by the Chief Executive and the Director of Development & Housing Services relative to the contract for land-based site investigations for the Clyde Waterfront and Renfrew Riverside and Glasgow Airport Investment Area projects which were part of the Glasgow Region City Deal. The contract had been tendered in accordance with the below EU threshold Open Procedure for Works under the Council’s Contract Standing Orders Relating to Contracts.

 

Four contractors provided responses to the Invitation to Tender by the due date. All four tender submissions were evaluated against a pre-determined set of criteria in the form of the European Single Procurement Document (ESPD); all four met the minimum requirements and were evaluated against a set of award criteria which were based on a price/quality ratio of 90:10. The report recommended that the tender be awarded to Environmental Reclamation Services Limited, who submitted economically advantageous tender.

 

DECIDED:

 

(i) That the Head of Corporate Governance be authorised to award the contract for land-based Site Investigations for the Clyde Waterfront and Renfrew Riverside and Glasgow Airport Investment Area Projects to Environmental Reclamation Services Limited;

 

(ii) That it be noted that the contract sum for the works was £639,426; and

 

(iii) That it be noted that the contract would commence on 6 February 2017 or on the date stated in the letter of acceptance with a completion date of 26 June 2017. 
Joint report by the Chief Executive and the Director of Development & Housing Services.
1(b)

There was submitted a joint report by the Chief Executive and the Director of Development & Housing Services relative to the contract for reactive maintenance for council-wide door entry and digital aerial maintenance for low rise properties, tenements and selected housing within the Council’s housing estate. The contract was tendered in accordance with the framework agreement terms and conditions and the Council’s Standing Orders Relating to Contracts.

 

The contractors on the relevant framework agreement were invited to tender and one contractor provided a response by the due date. The tender was evaluated against a set of technical criteria based on a price/quality/community benefits matrix of 70:20:10. The report recommended that the contract be awarded to Robertson-Acom Limited.

 

 

 

 

 

DECIDED:

 

(i) That the Head of Corporate Governance be authorised to award the contract for reactive maintenance for council-wide door entry and digital aerial maintenance  for low rise properties, tenements and selected properties within the Council’s housing estate to Robertson-Acom Limited;

 

(ii) That it be noted that the anticipated spend under the contract for the potential 42-month period was up to a maximum of £420,000 excluding VAT; and

 

(iii) That it be noted that the contract was anticipated to commence on 7 February 2017 or from the date confirmed in the Council’s letter of acceptance for a potential period of 1.5 years plus two separate periods of 1 year.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting