Councillors M McElroy (Glasgow City Council); B Fernie (Highland Council); M Holmes (Renfrewshire Council); Provost E Logan (South Lanarkshire Council) and Councillor A Westlake (Shetland Islands Council).

Councillor Holmes, Convener, presided.

Councillors P Valentine (Angus Council) and I Whyte (City of Edinburgh Council).

Councillors W Howatson (Aberdeenshire Council); N Macdonald (Comhairle nan Eilean Siar); G Dykes (Dumfries & Galloway Council); A Craik (Fife Council); and G McLean (North Ayrshire Council).

There were no declarations of interest intimated prior to the commencement of the meeting.

There was submitted the Minute of the meeting of the Executive Sub-Committee held on 28 August, 2015.

DECIDED: That the Minute be approved.

There was submitted a revenue budget monitoring report by the Treasurer and Director for the period 1 April to 21 August, 2015.

DECIDED: That the report be noted.

There was submitted a report by the Director of Scotland Excel relative to the national collaborative framework for the provision of demolition services for the period 1 October 2015 to 30 September 2017 with an option to extend for up to 24 months to 30 September 2019.

The report indicated that the framework was split into 3 lots and that the estimated combined spend for all was approximately £16m per annum across the Councils who had confirmed intentions to participate in this. This equated to approximately £64m over the term of the framework including the extension period. To date 30 councils had confirmed participation in the framework. Dundee City and Midlothian councils had their own contractual arrangements in place. All member councils, however, were listed in the EU contract notice as potential participants and could access the framework in future if required.

DECIDED:

(a) That, based on the evaluation undertaken on the criteria set out in the report, the multi-supplier framework agreement be awarded to 22 suppliers across the three lots as detailed in Appendix 3 to the report; and

(b) That it be noted that the range of recommended suppliers awarded to each council varied from two to ten suppliers per lot. This would provide best value to councils by ensuring that there was sufficient competitive capacity and full geographical and service coverage to meet operational requirements.

There was submitted a report by the Director of Scotland Excel relative to the national collaborative framework for the provision of plumbing material to replace the current framework which expired on 30 November 2015. The new framework would operate for the period 1 December 2015 to 30 November 2018 with an option to extend for up to 12 months to 30 November 2019.

The report indicated that the framework was split into 9 lots and that the estimated combined spend for all was approximately £19.4m per annum across the Councils who had confirmed intentions to participate in this. This equated to approximately £77.6m over the term of the framework including the extension period. To date 28 councils had confirmed participation in this framework. Dundee City and Midlothian councils had their own contractual arrangements in place. All member councils, however, were listed in the EU contract notice as potential participants and could access the framework in future if required.

DECIDED:

(a) That, based on the evaluation undertaken on the criteria set out in the report, the multi-supplier framework agreement be awarded to 10 suppliers across the nine lots as detailed in Appendix 3 to the report; and

(b) That it be noted that the range of recommended suppliers awarded to each council varied from five to eight suppliers per lot. This would provide best value to councils by ensuring that there was sufficient competitive capacity and full geographical and service coverage to meet operational requirements.

DECIDED: That it be noted that the next meeting of the Executive Sub-Committee, if required, would be held on Friday, 27 November, 2015 at 9.45 am prior to the meeting of the Joint Committee.