Skip to main content
Business - Renfrewshire Council
You are in Meetings

Meeting Details

Meeting Summary
Renfrewshire Health and Social Care Integration Joint Board Audit, Risk and Scrutiny Committee
15 Mar 2024 - 10:00 to 11:30
Occurred
Remotely by MS Teams
Add to my Calendar
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Committee Members
Membership
Margaret Kerr (Chair) and Councillor Jacqueline Cameron (Vice Chair)  

Councillor Fiona Airlie-Nicolson: Ann Cameron Burns: Alan McNiven: Paul Higgins
 
Standard Items
Further Information - online meetings only

This meeting is on-line only but is a meeting which is open to members of the public by prior arrangement. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please email democratic-services@renfrewshire.gov.uk

Members of the Press and Public - contact details
Members of the press and public wishing to attend the meeting should contact democratic-services@renfrewshire.gov.uk to allow the necessary arrangements to be made.

 

Recording Part 1
https://youtu.be/av-iVt2lyX4?si=Dv4VhYiBGzPV_gmV
Recording Part 2
https://youtu.be/FvcGZTMsIdM?si=yEqZt7d2ICinmc9R
Items Of Business
Apologies
Apologies from members.
Declarations of Interest and Transparency Statements
Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement.

There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting.

 

1 Minute
Minute of meeting of the IJB Audit, Risk and Scrutiny Committee held on 17 November 2023.
1
The Minute of the meeting of the IJB Audit, Risk and Scrutiny Committee held on 17 November 2023 were submitted.

DECIDED: That the Minute be approved.
 
2 Rolling Action Log
IJB Audit, Risk and Scrutiny Committee rolling action log.
2
The IJB Audit, Risk and Scrutiny Committee rolling action log was submitted.

DECIDED: That the action in relation to the CIPA Audit Committee Guidance – Self-assessment and Action Plan be removed as it had been completed.
 
3 Annual Internal Audit Plan 2024/25
Report by Chief Internal Auditor.
3
The Chief Internal Auditor submitted a report relative to the Annual Internal Audit Plan 2024/25, a copy of which formed Appendix 1 to the report.

The report intimated that the Plan set out a resource requirement of 40 days and that the allocation of internal audit resources was sufficient to allow emerging priorities and provide adequate coverage of governance, risk management and internal control to inform the annual assurance statement. 

The report noted that the audit universe was reviewed annually and Appendix 2 to the report detailed the revised audit universe and the anticipated coverage over 2024/25 to 2028/29. It was intended that each engagement topic would be covered once in the five-year period.

DECIDED: 

(a) That the Internal Audit Plan 2024/25 be approved; and

(b) That it be noted that the Internal Audit Plan would be shared with the Local Authority and the Health Board.
 
4 Internal Audit Plan 2023/24 - Progress
Report by Chief Internal Auditor.
4
The Chief Internal Auditor submitted a report providing an update on the progress of the Internal Audit Plan for 2023/24, a copy of which was appended to the report.

The report intimated that the engagement on performance management had been finalised and that the annual review of the adequacy and compliance with the Local Code of Corporate Governance had commenced.

DECIDED: That the progress against the Internal Audit Plan for 2023/24 be noted.
 
5 Summary of Internal Audit Reports
Report by Chief Internal Auditor.
5
The Chief Internal Auditor submitted a report providing a summary of internal audit reports issued.

The report advised that a risk-based Internal Audit Plan for 202324 had been approved by this Committee at its meeting on 24 March 2023 and, in line with the Public Sector Internal Audit Standards, Internal Audit must report the results of each engagement to this Committee.

Appendix 1 to the report provided details of the completed audit engagement for performance management with the overall assurance rating and the number of recommendations in each risk category. The committee summary for this audit engagement formed Appendix 2 to the report.

DECIDED: That the content of the report be noted.
 
6 Training and Development for Audit, Risk and Scrutiny Committee Members
Report by Chief Internal Auditor.
6
The Chief Internal Auditor submitted a report relative to training and development for Audit, Risk and Scrutiny members.

The report intimated that as part of the action plan arising from the recent self-assessment against the CIPFA guidance, members of the Committee undertook an assessment against the knowledge and skills framework contained in the guidance. Following an analysis of the returned questionnaires, the report proposed a programme of training briefings, as detailed in the appendix to the report, which would be delivered at meetings of this Committee.

It was noted that all members of the IJB would be invited to attend the training briefings which would be delivered as part of the IJB Audit, Risk and Scrutiny Committee meetings. 

DECIDED: That the current programme of training briefings be approved.
 
7 External Auditor's Annual Audit Plan
Report by Chief Finance Officer.
8 Update on Risk and Issue Register
Report by Strategic Lead & Improvement Manager.
8
Under reference to item 6 of the Minute of the meeting of this Committee held on 17 November 2023, the Strategic Lead & Improvement Manager submitted a report providing an update on ongoing activity to identify and manage strategic and operational risks and updates made to the IJB’s Risk and Issues Register, a copy of which was appended to the report.

The report provided further detail on the key updates to existing risks. 

DECIDED: That the updates made to the Risk and Issue Register, following further assessment and engagement within the HSCP and with partners, as detailed in section 4 of the report, be noted. 
 
9 Revised IJB Risk Management Framework: 2024 Review
Report by Strategic Lead & Improvement Manager.
9

The Strategic Lead and Improvement Manager submitted a report providing an update on the completion of a scheduled review of the IJB’s Risk Management Framework, incorporating the IJB’s Risk Policy and Risk Strategy, which had last been reviewed in March 2021.

The report intimated that the Risk Management Framework had been scheduled to be reviewed in 2023 but had been paused to enable completion of the internal audit of the IJB’s risk management arrangements by Azets and reflection of any recommendations received within the updated framework.

The report set out a summary of the key changes which had been made to the Risk Framework, a copy of which was appended to the report.

 

 

 

DECIDED:


(a) That the summary of changes made to the IJB’s Risk Management Policy and Strategy and the next steps identified, as detailed in sections 4 and 5 of the report, be noted;

(b) That it be noted that the next review date for the Risk Management Policy and Strategy would be March 2027, as detailed in section 5 of the report; and

(c) That the revised Risk Management Policy and Strategy, as appended to the report, be approved.

 
10 Update on RHSCP Business Continuity Workplan 2024
Report by Strategic Lead & Improvement Manager.
10
The Strategic Lead & Improvement Manager submitted a report providing further detail on the HSCP’s Business Continuity Workplan for 2024.

The report intimated that the Workplan would continue to build on planning previously undertaken and the application of learning from these processes to ensure local plans were robust. The report noted that continued partnership working and sharing of resources with Renfrewshire Council and NHSGGC would be crucial in delivering these plans. The Workplan list of actions was appended to the report.

DECIDED: That the update provided on the HSCP’s Business Continuity Workplan for 2024 be noted.
 
11 Health and Safety Update
Report by Interim Head of Health & Social Care.
11
Under reference to item 10 of the Minute of the meeting of this Committee held on 18 September 2023, the Interim Head of Health & Social Care submitted a report providing an update on the HSCP’s incident report position for the period 1 July to 31 December 2023.

DECIDED: That the content of the report be noted.
 
12 Public Interaction Report for April - September 2023
Report by Lead Officer, Communications & Public Affairs.
13 Quality, Care and Professional Governance Mid-year Report (April to December 2023)
Report by Interim Head of Health & Social Care.
13
The Interim Head of Health & Social Care submitted a report relative to the HSCP’s Quality, Care and Professional Governance Mid-year Report for the period April to December 2023, which provided a variety of evidence to demonstrate the continued delivery of the governance core components within Renfrewshire HSCP and the clinical and care governance principles specified by the Scottish Government. 

The report advised that the governance core components within Renfrewshire HSCP were based on service delivery, care and interventions that were person-centred, timely, outcome focused, equitable, safe, efficient and effective. 

DECIDED: That the content of the report be noted.
 
14 Audit Scotland Report 'NHS in Scotland 2023'
Report by Head of Strategic Planning & Health Improvement.
14
The Head of Strategic Planning & Health Improvement submitted a report relative to the Audit Scotland publication ‘NHS in Scotland 2023’ published on 22 February 2024, a copy of which was appended to the report. 

The report intimated that Audit Scotland had warned within their report that ‘significant changes are needed to ensure the financial sustainability of Scotland’s health service’. Details were provided in relation to the key findings of the report. 

DECIDED: That the content of the report and the Audit Scotland publication, appended to the report, be noted.
 
15 Mental Welfare Commission for Scotland: Inspection Reports for South Ward, Dykebar Hospital and Ward 3B, Leverndale Hospital
Report by Head of Mental Health, Learning Disability and Alcohol & Drug Recovery Services.
15
The Head of Mental Health, Learning Disability & Alcohol & Drug Recovery Services submitted a report relative to the announced visit by the Mental Welfare Commission to Ward 3B Leverndale Hospital on 28 November 2023 and the unannounced visit by the Mental Welfare Commission to South Ward Dykebar Hospital on 14 December 202. Copies of the reports by the Mental Welfare Commission were appended to the report.

The report provided further detail in relation to the positive findings and good practice identified together with other findings and comments in connection with both visits.

It was proposed that inspection reports be submitted to meetings of this Committee quarterly and that these reports provide detail on the action plans and follow-up activity undertaken. This was agreed.

DECIDED: 

(a) That the content of the report be noted; and

(b) That inspection reports be submitted to meetings of this Committee quarterly and that these reports provide detail on the action plans and follow-up activity undertaken. 
 
16 Proposed Dates of Meetings of the IJB Audit, Risk and Scrutiny Committee 2024/25

Report by Clerk.

 

 

 

16
The Clerk submitted a report relative to proposed dates of meetings of this Committee in 2024/25 and arrangements for these meetings.

DECIDED: 

(a) That it be noted that the next meeting of this Committee would be held at 10.00 am on 21 June 2024 and that it be agreed that this meeting would be held remotely on MS teams; and

(b) That meetings of this Committee be held at 10.00 am on 13 September and 15 November 2024 and 14 March and 20 June 2025 and that these meetings be held remotely on MS teams.
 

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Mr Alan McNiven  
Absent
NameReason for AbsenceSubstituted By
Ms Karen Campbell  
Ms Christine Laverty  
Ms Lynn Mitchell  

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting