Documents
Agenda
Standard Items
Members of the Press and Public
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Hybrid Meeting
Please note that this meeting is scheduled to be held in the Council Chambers. However, it is a hybrid meeting and arrangements have been made for members to join the meeting remotely should they wish.
Section 1
Webcasting of Meeting
This meeting will be filmed for live or subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. To find the webcast please navigate to
Apologies
Apologies from members.
Declarations of Interest and Transparency Statements
Members are asked to declare an interest or make a transparency statement in any item(s) on the agenda and to provide a brief explanation of the nature of the interest or the transparency statement.
There were no declarations of interest or transparency statements intimated prior to
the commencement of the meeting.
Section 2
Report by Interim Chief Auditor.
1
There was submitted a report by the Interim Chief Auditor relative to the requirement in terms of the Public Sector Internal Audit Standards (PSIAS) that Internal Audit communicated the results of each engagement to the Board.
The appendix to the report detailed the category of assurance, service assurance rating and recommended risk ratings for each engagement as either critical, important, good practice or service improvement. A summary of findings was also provided in relation to final reports issued for those engagements completed during the period 14 May to 30 June 2024.
The report intimated that in addition to the reports listed in the appendix, Internal Audit had an ongoing commitment to arrange corporate and service initiatives, progress information security matters in partnership with ICT and Legal Services, provide regular advice to officers, provide Internal Audit services to the associated bodies for which Renfrewshire Council was the lead authority and to OneRen and Renfrewshire Health & Social Care Integration Joint Board, co-ordination of the Council’s Corporate Risk Management activity and management of the Counter Fraud, Risk Management and Insurance team.
DECIDED: That the summary of Internal Audit findings report finalised during the period 14 May to 30 June 2024 be noted.
Report by Interim Chief Auditor.
2
There was submitted a report by the Chief Auditor relative to Internal Audit and Counter Fraud performance between1 April and 30 June 2024 in terms of the delivery of the Audit Plan for the year which outlined actual performance against targets set by the Director of Finance & Resources.
No formal performance targets for fraud investigation had been established as a major part of the team’s work involved being the single point of contact for the Department for Work and Pensions (DWP) Single Fraud Investigation Service and the Service Level Agreement for the work contained time targets for completion It was noted that the types of fraud referrals received to date were wide-ranging and that the team’s objective was to concentrate on investigating those referrals considered to contain the greatest fraud risk.
The report also detailed the progress made against local and national initiatives which involvedInternal Audit and the Counter Fraud Team during the period and advised that the Internal Audit Team and the Counter Fraud Team were currently working on a hybrid basis and were undertaking home/site visits when the need arose.
DECIDED: That the Internal Audit and Counter Fraud Team progress and performance between 1 April and 30 June 2024 be noted.
Report by Interim Chief Auditor.
3
There was submitted a report by the Chief Auditor relative to the outcomes of audits undertaken in partner organisations.
The report advised that Members of the Board had expressed an interest in the outcomes of audits undertaken within partner organisation and a revision to the Audit Risk & Scrutiny Board’s Terms of Reference, to facilitate this, had been agreed at the meeting of the Council held on 4 May 2024.
The report provided members with a summary of the internal audit arrangements within each partner body and a summary of the internal audit activity between 1 May and 30 June 2024.
DECIDED: That the audit arrangements for each partner organisation be noted.
Section 3 Heading
MONITORING & REVIEWING SERVICE DELIVERY PERFORMANCE POLICIES AND PRACTICE
Section 3
Report by Chief Executive.
4
There was submitted a report by the Chief Executive which provided an update on the open actions relative to Dargavel Primary School.
The report advised that following the findings of an independent review into the circumstances of the errors in planning and delivery of primary school provision in the Dargavel area, a SMART action plan had been developed which detailed the Council’s response with a commitment that updates on this plan would be provided to future meetings of the Audit Risk & Scrutiny Board.
At a meeting held on 11 January 2024, the Accounts Commission was presented with a statutory S.102 report, as circulated to Councillors on 5 January 2024, by the Controller of Audit on School Accommodation for Dargavel. In the report, the Commission set out its findings, alongside several issues on which it required further investigation. In response, the Council developed an action plan based on the recommendations.
The report advised that at the meeting of the Council held on 29 February 2024, elected members considered a report on the outcome of the review of corporate governance arrangements by the Cross-Party Working Group and agreed a number of actions set out in that report. Council further agreed that those actions would be incorporated into the independent review response monitoring arrangements reported to this Board.
Appendix 1 to the report provided an update on open actions relative to the Bowles Independent Review Report, the Accounts Commission S.102 report and the actions relative to the report of the Cross-Party Working Group. Appendix 2 summarised all completed actions from each of the three reviews, and Appendix 3 detailed a follow-up report from the Controller of Audit.
DECIDED:
(a) That the update provided in Appendix 1 relative to the Council’s progress with live actions be noted: and
(b) That the completed actions provided in Appendix 2, and the follow-on report from the Controller of Audit in Appendix 3 be noted.
Report by Director of Finance & Resources.
5
There was submitted a report by the Director of Finance & Resources relative to a summary of recent Audit Scotland publications.
The report provided an overview on recent blog posts from the Chair of the Accounts Commission which officers summarised for Board members.
DECISION: That the contents of the report be noted.
Section 4
EXCLUSION OF PRESS AND PUBLIC
The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 1 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973.
6
Summary of Internal Audit Investigation Reports for the period 01 May 2024 to 30 June 2024
Report by Interim Chief Auditor.
6
There was submitted a report by the Chief Auditor relative to the requirement in terms of the Public Sector Internal Audit Standards (PSIAS) that Internal Audit reported on the findings and conclusions of audit engagements to the Board. The appendix to the report provided a summary of the findings of an internal audit investigation.
DECIDED: That the summary of Audit Reports finalised during the period 1 May to 30 June 2024 be noted.
Section 5
7
Governance Arrangements for the City Region
Presentation by Programme Director (City Deal & Infrastructure).
PLEASE NOTE THAT THIS SESSION WILL NOT BE WEBCAST.
7
The Programme Director (City Deal & Infrastructure) gave a presentation to update Members on the Governance Arrangements for the City Region.
DECIDED: That the presentation be noted.
Attendance
Declarations of Interests
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No declarations of interest have been entered for this meeting.
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