Report by Chief Executive of Scotland Excel.
3(a)
There was submitted a report by the Chief Executive of Scotland Excel relative to the award of a new framework for the supply and delivery of musical instruments which would operate from 1 December 2021 until 30 November 2024 with an option to extend for up to 12 months until 30 November 2025.
The framework would provide councils and other participating bodies with a mechanism to procure a wide range of musical instruments and associated accessories. It was noted that the musical instruments to be supplied under this framework were previously included within lot 7 of the education materials framework, schedule 12/20 which had been tendered during summer 2021. At the meeting of this Sub-committee held on 18 June 2021, it was noted that, in order to adequately account for the impact of recent pandemic restrictions for a tender, Scotland Excel did not proceed to award lot 7, musical instruments and this procurement had been undertaken as a separate exercise.
The report summarised the outcome of the procurement process for the framework which consisted of a single lot, as detailed in table 1 of the report.
The report advised that the forecast annual spend for participating councils and associate members with contingency was £1.75 million per annum, equating to an estimated spend of £7 million over the maximum four-year term of the framework. Appendix 1 to the report detailed the participation, spend and savings summary of those councils participating in the framework.
Tender responses had been received from 10 suppliers and Appendix 2 to the report provided a summary of the offers received.
Based on the criteria and scoring methodology set out in the tender document, a full evaluation of the offers had been carried out and Appendix 3 to the report detailed the scoring achieved by each bidder.
Based on the evaluation undertaken, and in line with the criteria and weightings set out in the report, it was recommended that a multi-supplier framework arrangement be awarded to 10 suppliers across lot 1, as outlined in Appendix 3 to the report.
Appendix 4 to the report detailed the approach taken by suppliers in relation to fair work practices and their position on the payment of the Real Living Wage.
The report intimated that, in accordance with Scotland Excel’s established contract and supplier management programme, the framework had been classified as class D in terms of risk and spend, as detailed in Appendix 5 to the report.
DECIDED: That the award of the multi-supplier framework for the supply and delivery of musical instruments, as detailed in Appendix 3 to the report, be approved.