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There was submitted a report by the Chief Executive of Scotland Excel relative to the award of a fourth-generation renewal framework for the supply and delivery of vehicle parts which would operate from 1 April 2021 to 31 March 2024 with an option to extend for up to 12 months until 31 March 2025.
The framework would provide councils and other participating bodies with a mechanism to procure a wide range of vehicle parts, windscreen replacement, auto-electrics, specialist vehicle parts, hydraulics and workshop consumables to cover the varied fleet mix across councils.
The report summarised the outcome of the procurement process for this framework.
The framework had been divided into seven lots as detailed in table 1 of the report and the forecast annual spend for participating councils and associated members, with contingency, was £12 million per annum, equating to an estimated £48 million over the four-year term of the framework. Appendix 1 to the report detailed the participation, spend and savings summary of those 29 councils participating in the framework together with Tayside Contracts who had confirmed their intention to participate. It was noted that North Ayrshire, South Ayrshire, and Stirling Councils had their own arrangements in place which they intended to continue operating.
Tender responses had been received from 36 suppliers and Appendix 2 to the report provided a summary of the offers received and their SME status.
Based on the criteria and scoring methodology set out in the tender document, a full evaluation of the offers had been carried out and Appendix 3 to the report detailed the scoring achieved by each bidder.
Based on the evaluation undertaken, and in line with the criteria and weightings set out in the report, it was recommended that a multi-supplier framework arrangement be awarded to 31 suppliers across the seven lots as outlined in Appendix 3 to the report.
Appendix 4 to the report detailed the approach taken by suppliers in relation to fair work practices and their position on the payment of the Real Living Wage; and Appendix 5 to the report detailed the contract management classifications. In relation to fair work practices including the Real Living Wage, members were advised that 26 of the 31 recommended bidders paid the Real Living Wage, not 24 as detailed in the report.
DECIDED: That the award of the multi-supplier framework for the supply and delivery of vehicle parts, as detailed in Appendix 3 to the report, be approved.