There was submitted a report by the Chief Executive relative to the Chief Executive’s Service Improvement Plan 2019/22, a copy of which was appended to the report.

The Plan set out a comprehensive statement of the service aims and objectives for the next three years, based on the resources likely to be available, and took account of the themes, actions, outcomes and targets contained within the Council Plan, Single Outcome Agreement and Community Plan. The report highlighted that at the core of the Service Improvement Plan process was an action plan which detailed the priorities, the key tasks to be implemented, the implementation timetable and the outcomes against which progress would be measured. 

DECIDED:

(a)  That the Chief Executive’s Service Improvement Plan 2019/22, as appended to the report, be approved; and

(b)  That progress to deliver this Service Improvement Plan 2019/22 be reported to this Board in November 2019.

There was submitted a report by the Director of Finance & Resources relative to the Finance & Resources Service Improvement Plan 2019/22, a copy of which was appended to the report.

The Plan set out a comprehensive statement of the service aims and objectives for the next three years, based on the resources likely to be available, and took account of the themes, actions, outcomes and targets contained within the Council Plan, Single Outcome Agreement and Community Plan. The report highlighted that at the core of the Service Improvement Plan process was an action plan which detailed the priorities, the key tasks to be implemented, the implementation timetable and the outcomes against which progress would be measured. 

DECIDED:

(a)  That the Chief Executive’s Service Improvement Plan 2019/22, as appended to the report, be approved; and

(b)  That progress to deliver this Service Improvement Plan 2019/22 be reported to this Board in November 2019.

There was submitted a report by the Director of Finance & Resources relative to the implementation of a revised Finance & Resources Health & Safety Policy 2019 (the Policy), a copy of which was appended to the report.

The report explained that the Policy had been revised to reflect service changes in recent years and the current health and safety risk profile for the service.  The Policy supported the corporate policy and set out the service arrangements, including roles and responsibilities.

DECIDED:  That the Finance & Resources Health & Safety Policy 2019, as appended to the report, be approved.

There was submitted a report by the Director of Finance & Resources relative to requests received by the Provost for civic hospitality from individuals and organisations for specific events as detailed within the report.

The report proposed the type and cost of civic hospitality to be provided in respect of each event and sought authorisation for the Director of Finance & Resources, in consultation with the Provost, to make the necessary arrangements.

DECIDED:  That the Director of Finance & Resources, in consultation with the Provost, be authorised to make the necessary arrangements for civic hospitality at the approximate cost indicated, as follows:

Recovery Across Mental Health (RAMH) Dinner Dance – £350

Paisley & District Bowling Clubs Ex-Presidents Association - £3,000

Visit by pupils and teachers from Gladsaxe, Denmark - £1,900

Scottish Fire and Rescue Service - £950

Rainbow Flag raising - £400

There was submitted a joint report by the Chief Executive and the Chief Officer, Renfrewshire Health & Social Care Partnership relative to the award of a contract for the provision of a Renfrewshire Care at Home Scheduling and Monitoring service.

The report explained that the Crown Commercial Services G-Cloud 10 Framework Agreement had been used to identify that one supplier, Totalmobile Limited, could meet the Council’s requirements via a call off contract.

DECIDED:  

(a)  That the Head of Corporate Governance be authorised to award a call off contract via the Commercial Services G-Cloud 10 Framework Agreement for the provision of a Renfrewshire Care at Home Scheduling and Monitoring service to Totalmobile Limited, subject to the Order Form requirements including insurance being met, at a cost of £396,050.00 excluding VAT for year one and £228,600.00 excluding VAT for each subsequent year, the total cost being £1,081,850.00 excluding VAT; and 

(b)  That an initial contract period of two years, commencing on the date specified in the letter of acceptance, with an option to extend the contract period for a further 12 months on two separate occasions, be approved.

Under reference to paragraph 17(h) of the Minute of the meeting of this Board held on 18 November 2017, there was submitted a joint report by the Chief Executive and the Head of Regeneration relative to the conclusion of Stage 0, Stage I and the design development stage of Stage 2 of the Renfrewshire Council - Paisley Town Hall Project Delivery Approach by hub West Scotland and setting out proposals to proceed with the remainder of Stage 2 of the project.

The report advised the elements to be taken forward to complete Stage 2, including further development of the design through the detailed technical design stage and accurate pricing of the project before entering into advance works and main works contracts.  Estimated key dates for delivery of the project were also listed.

It was noted that the estimated cost of both the advance and main works, under hub West Scotland’s management, was £19,400,661.00, other costs managed by Renfrewshire Council were £2,599,339.00 and the project remained within its £22 million budget.  

Councillor Shaw, seconded by Councillor Paterson, moved that hub West Scotland be approved as the preferred procurement route to progress the project; that the issue of a New Project Request to hub West Scotland to commence Stage 2 of the project, including further development of the design through the detailed technical design stage and accurately pricing the project before entering into advance works and main works contracts, be approved; and that it be noted that a further report would be submitted to this Board in June 2019 relative to the award of an advance works contract, and in November 2019 relative to the award of the main works contract.

Councillor Harte, seconded by Councillor Sharkey, moved as an amendment, that this Policy Board agrees that we do not use West Hub Scotland on the town hall project.  Instead this Council should be going through our own procurement in order to ensure transparency of the tendering process.

On the vote being called the following members voted for the amendment:  Councillors Brown, Harte, Hood, Sharkey and Sheridan.
The following members voted for the motion:  Provost Cameron and Councillors Audrey Doig, McNaughtan, Nicolson, Paterson, Shaw, Steel and Strang.

5 members having voted for the amendment and 8 members having voted for the motion, the motion was accordingly declared carried.

DECIDED:

(a)  That hub West Scotland be approved as the preferred procurement route to progress the project;

(b)  That the issue of a New Project Request to hub West Scotland to commence Stage 2 of the project, including further development of the design through the detailed technical design stage and accurately pricing the project before entering into advance works and main works contracts, be approved; and

(c)  That it be noted that a further report would be submitted to this Board in June 2019 relative to the award of an advance works contract, and in November 2019 relative to the award of the main works contract.