There were no declarations of interest intimated prior to the commencement of the meeting.

The Clerk asked for nominations for the post of Convener.

Councillor Wilson, seconded by Councillor Moir, moved that Councillor O’Neill be appointed as Convener of the Joint Committee.  

There being no further nominations it was agreed that Councillor O’Neill be appointed as Convener of the Joint Committee.

DECIDED: That Councillor O’Neill be appointed as Convener of the Joint Committee.

The Clerk asked for nominations for the post of Vice Convener.

Councillor O’Neill, seconded by Councillor Johal, moved that Councillor Wilson be appointed as Vice Convener of the Joint Committee.  

There being no further nominations it was agreed that Councillor Wilson be appointed as Vice Convener of the Joint Committee.

DECIDED: That Councillor Wilson be appointed as Vice Convener of the Joint Committee.

There was submitted a report by the Clerk to the Joint Committee detailing the appointment of members to the Joint Committee by the constituent member councils. 

It was noted that North Lanarkshire Council had appointed Councillor Tom Fisher and Councillor Allan Stubbs to the Joint Committee.

DECIDED: That the appointment of members to the Joint Committee by the constituent member councils be noted.

There was submitted the Minute of the meeting of this Joint Committee held on 14 March 2022.

DECIDED: That the Minute be approved.

The Strategic Development Plan Manager gave a presentation on strategic planning in a city region context. 

The presentation provided an overview of strategic planning in Scotland; and information on the Glasgow City Region; the specifics of the Clydeplan model established in 2009; the Joint Committee’s current role; the new Scottish planning system; the essence of land use planning; the new role for regional planning; the Regional Spatial Strategy (RSS); the Glasgow City Region and Regional Partnership; and provided details of websites where members would find further information in relation to Clydeplan, the current Strategic Development Plan (SDP2), Glasgow City Region and NPF4.

DECIDED: That the presentation be noted.

There was submitted a joint report by the Treasurer and the Strategic Development Plan Manager relative to the annual accounts for 2021/22, a copy of which was appended to the report. 

The report intimated that the annual accounts would be submitted to Audit Scotland in advance of the statutory deadline of 30 June 2022. It was noted that the Joint Committee had returned a deficit of £69,764 for the financial year 2021/22 which resulted in an underspend of £85,436 against a planned deficit of £155,200.

The report advised that the management commentary within the accounts provided an overview of the Joint Committee’s financial performance during 2021/22 together with the outlook for the future. 

The report further advised that the unaudited accounts were required to be formally considered by the Joint Committee no later than 31 August with the Annual Governance Statement being formally approved at this time. Once considered, the accounts would be subject to external audit by Audit Scotland by 30 November 2022 and it was noted that the 2021/22 audited annual accounts were scheduled to be submitted to the meeting of the Joint Committee scheduled to be held on 12 September 2022 for approval and signing by the Convener, the Lead Officer, and the Treasurer in accordance with the regulations.

DECIDED: 

(a) That the unaudited annual accounts for 2021/22 be noted;

(b) That the Annual Governance Statement be approved; and

(c) That the final budget position for 2021/22 be noted.

There was submitted a report by the Chief Auditor relative to the Internal Audit annual report on the Glasgow and the Clyde Valley Strategic Development Planning Authority for 2021/22.
 
The report intimated that the Public Sector Internal Audit Standards required that the Chief Auditor prepare an annual report on the internal audit activity’s purpose, authority and responsibility, as well as performance relative to its plan. The report required to also provide an audit opinion on the overall adequacy and effectiveness of the internal control system of the audited body.

The annual report for the Glasgow and the Clyde Valley Strategic Development Planning Authority was attached as an appendix to the report and outlined the role of Internal Audit, the performance of the Internal Audit team and the main findings from the internal audit work undertaken in 2021/22 and contained an audit assurance statement. 

DECIDED: That the Internal Audit annual report for 2021/22 be noted.

There was submitted a report by the Clerk relative to dates and arrangements for meetings of the Joint Committee for 2022 to 2027.

Following discussion, the Convener proposed that the timetable of meetings be approved; and that the Clerk, in consultation with the Strategic Development Plan Manager and the Convener, investigate the possibility of meetings being ‘in person’ meetings in a central Glasgow location and submit a report to the next meeting of the Joint Committee scheduled to be held on 12 September 2022 relative to arrangements for future meetings. This was agreed.

DECIDED:

(a) That the timetable of meetings be approved;

(b) That the Clerk, in consultation with the Strategic Development Plan Manager and the Convener, investigate the possibility of meetings of the Joint Committee being ‘in-person’ meetings in a central Glasgow location; and

(c) That the Clerk be requested to submit a further report to the next meeting of the Joint Committee scheduled to be held on 12 September 2022 relative to arrangements for future meetings.