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Meeting Details

Meeting Summary
Infrastructure, Land and Environment Policy Board
7 Jun 2017 - 13:00 to 14:00
Occurred
Council Chambers (Renfrewshire)
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Chair
Councillor McEwan, Convener, presided.
In Attendance
S MacDougall, Director of Community Resources; O Reid, Head of Public Protection, G McNeil, Head of Amenity Services, C Dalrymple, Regulatory and Enforcement Manager, K Markwick, Amenity Services Manager - Roads & Transportation, A McNab, Transportation Manager, A Stevenson, Finance Manager, K Anderson, Amenity Services Manager – Waste, and D Kerr, Service and Coordination Manager (all Community Resources); Barbara Walker, Depute Project Director (City Deal), (Development & Housing Services); and J Lynch, Head of Property Services, Frank Hughes, Asset Manager and C MacDonald, Senior Committee Services Officer (all Finance & Resources).
Apology
Councillor Binks.
Declaration of Interest
Councillor Audrey Doig having declared an interest in the following item of business remained in the meeting. 
Extension of Paisley Residents' Parking Scheme, Zone 2 to include Residents' Parking/Pay and Display Restrictions on Oakshaw Street West, Oakshaw Head and West Brae, Paisley
8
There was submitted a report by the Director of Community Resources relative to the proposal to expand Paisley Parking Zone 2 to include Oakshaw Street West, West Brae and Oakshaw Head, to facilitate the introduction of a residents’ parking scheme combined with pay and display parking, as detailed in the plans appended to the report.

The report intimated that the proposal would allow for better management of parking at those locations for the benefit of residents who did not have access to off-street parking as, at present, residents at the location were adversely affected by commuter parking.

DECIDED:

(a)   That the proposed expansion of Paisley Parking Zone 2, to be approved; and

(b)   That it be noted that following approval of the expansion of Paisley Parking Zone 2 to include Oakshaw Street West, West Brae and Oakshaw Head, the service would commence the statutory process to promote a Traffic Regulation Order (TRO) to enable a residents’ parking scheme combined with pay and display parking to be introduced on these roads.
Items Of Business
Apologies
Apologies from members.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
Councillor Audrey Doig declared a non-financial interest in relation to Item 4 – Lease of Janitor’s Cottage at East Fulton Primary School to KLAS CARE as she knew someone who worked within the organisation.  However, as she considered the interest to be insignificant in terms of the Councillor’s Code of Conduct she did not consider it necessary to leave the meeting.
1 Revenue Budget Monitoring
Joint Report by Director of Finance & Resources and Director of Community Resources.
1
There was submitted a joint revenue budget monitoring report by the Directors of Finance & Resources and Community Resources for the period 1 April 2016 to 3 March 2017.

DECIDED:   That the budget position be noted.
2 Capital Budget Monitoring
Report by Director of Finance & Resources.
2
There was submitted a capital budget monitoring report by the Director of Finance & Resources for the period 1 April 2016 to to 3 March 2017.

DECIDED:   That the report be noted.
3 Renfrewshire Community Meals Service - Lease Renewal
Report by Director of Finance & Resources.
3
There was submitted a report by the Director of Finance & Resources seeking authority to renew the lease of existing premises at Unit 11, Baltic Business Park, Paisley, for the Community Meals Services as part of the Renfrewshire Health & Social Care Partnership, as detailed in the plan appended to the report.

DECIDED:   That the Heads of Property Services and Corporate Governance be authorised to conclude a new lease of the premises at Unit 11, Baltic Business Park, Murray Street, Paisley as detailed on plan reference E2616, and based on the provisional terms and conditions outlined within section 4 of the report, and subject to such other conditions as may be considered necessary to protect the interests of the Council.
4 Lease of the former Janitors Cottage at East Fulton Primary School to KLAS CARE
Report by Director of Finance & Resources.
4
There was submitted a report by the Director of Finance & Resources seeking authority to extend the lease of the Janitor’s Cottage of East Fulton Primary School to KLAS CARE, as detailed in the plan appended to the report.

DECIDED:   That the Head of Corporate Governance be authorised to conclude the lease extension of the former Janitor’s Cottage at East Fulton Primary School to KLAS CARE, as detailed on plan reference E2454, and based on the terms and conditions detailed within the report, and on such other terms and conditions that may be deemed necessary to protect the interests of the Council.
5 Proposed Compulsory Purchase Powers, City Deal
Report by Director of Development & Housing Services.
5

There was submitted a report by the Director of Development & Housing Services relative to proposed Compulsory Purchase Powers for land acquisition for the Clyde Waterfront and Renfrew Riverside Project (CWRR) and the Glasgow Airport Investment Area Project (GAIA).

The report intimated that a third phase of consultation had been completed as part of the Statutory Process for major planning applications, ahead of the submission of applications for planning permission for both CWRR and GAIA in June 2017.  In order to further progress both projects in line with the programme it was necessary to commence land assembly. Voluntary negotiations were ongoing with the owners of key sites and authority was sought to widen voluntary negotiations to other landowners and to authorise the use, in principle, of compulsory purchase powers, if necessary, to allow the acquisition of sites and interests where voluntary acquisition had not been possible. Further reports would be brought back to this Board prior to the acquisition of any land interests and/or the publication of any Compulsory Purchase Orders (CPOs).

DECIDED: 

(a)   That it be agreed that the Directors of Development & Housing Services and Finance & Resources seek to voluntarily acquire the required sites and interests for CWRR and GAIA; 

(b)   That the use, in principle, of compulsory purchase powers be authorised in the event that negotiations for voluntary acquisition of sites and interests were not possible; and

(c)   That it be noted that before CPO powers were implemented, a further report would be brought to this Board for approval detailing the sites, interests and the owners.

6 The Renfrewshire Council (Paisley Phoenix, East Avenue and Environs) (No Waiting at any Time) Order, Sustained Objections
Report by Director of Community Resources.
6
There was submitted a report by the Director of Community Resources relative to a proposed Traffic Regulation Order (TRO) in streets surrounding Phoenix Retail Park, to support traffic flow and safe movement of vehicles and pedestrians.

The report intimated that the proposed TRO would allow for better management of available road space around the access and egress routes of the Phoenix Retail Park; allow traffic to flow more freely; would ensure enforcement of footway parking in West Avenue and prevent pedestrians from walking on the carriageway; and would curtail the nuisance parking through the night by shift workers at the logistics depot on East Avenue and the overnight stay of HGV drivers sleeping in their cabs overlooking residents of Rootes Place.

Following consultation on the TRO, six objections and two responses in support of the TRO were received.  A location plan and summary of the details of the proposal and consultation responses were appended to the report.

DECIDED:

(a)   That it be agreed that the six objections be not upheld; and

(b)   That the implementation of the restrictions as advertised in relation to the Renfrewshire Council (Paisley Phoenix, East Avenue and Environs) (No Waiting at Any Time) Order be approved and that the Director of Community Resources in conjunction with the Convener of the Infrastructure, Land and Environment Policy Board be given delegated authority to make the Traffic Regulation Order.
7 National Roads Development Guide - Adoption by Renfrewshire Council
Report by Director of Community Resources.
7
There was submitted a report by the Director of Community Resources relative to the adoption of the National Roads Development Guide as the roads development guide for Renfrewshire.

The report intimated that the Guide would deliver consistency across local authorities with their design approach for new developments, supporting Scottish Government Policy of Designing Streets. The new Guide aligned the current planning process and the roads construction consent process; reduced the time involved to determine and approve a development; ensured accessibility was at the centre of decision making; and supported the priority of pedestrians, cyclists and public transport before the private car.  The new Guide replaced the Strathclyde Regional Council Guidelines for Development Roads and the Roads Development Guide of 1995 which was currently being used by Renfrewshire Council.

DECIDED:

(a)   That the adoption of the National Roads Development Guide, as the assessment document for roads development within Renfrewshire, be approved;

(b)   That the inclusion of Renfrewshire Council’s local variation, detailed in paragraph 3.11 of the report, into the National Roads Development Guide be approved; and

(c)   That delegated authority be given to the Director of Community Resources to incorporate further variations into the Guide’s Appendix ‘Local Authority Variations, Renfrewshire’, as a result of changes to legislation, best practice, codes of practice, guides and other such documents relevant to roads development within Renfrewshire.
8 Extension of Paisley Residents Parking Scheme, Zone 2 to include Residents' Parking/Pay and Display Restrictions on Oakshaw Street West, Oakshaw Head and West Brae, Paisley
Report by Director of Community Resources.
9 Community Resources Service Improvement - Outturn Report for 2016/17 and Service Improvement Plan for 2017/18
Report by Director of Community Resources.
9
There was submitted a report by the Director of Community Resources relative to an overview of progress to deliver the Community Resources Service Improvement Plan during the period 1 April 2016 to 31 March 2017 and a revised Service Improvement Plan for 2017/20.

The report summarised the main achievements of the service during 2016/17 and included an action plan that monitored progress to date and identified areas where significant advances had been made and actions that had been reviewed or delayed as set out in Appendix 1 to the report.  Appendix 1 also included a score card of performance indicators measuring annual progress to deliver key tasks.

The revised Community Resources Improvement Plan 2017/20 was set out in Appendix 2 to the report and identified a range of actions to be undertaken in partnership with all stakeholders to improve and develop service provision.  This included a revised score card highlighting a range of specific performance indicators and associated targets to monitor and track progress.

DECIDED:

(a)   That the progress made by Community Resources with implementation of the 2016/19 Service Improvement Plan actions and performance indicators as detailed in Appendix 1 be noted;

(b)   That the 2017/2018 to 2019/2020 Service Improvement Plan for Community Resources attached as Appendix 2 to the reportand as specific to the areas of activity delegated to this Policy Board highlighted in paragraph 5.6 within the report be approved;

(c)   That it be noted that the Service Improvement Plan for Community Resources was also being presented to the Communities, Housing and Planning Policy Board and the Finance, Resources and Customer Services Policy Board for their approval with regard to relevant areas of their respective delegated activities; and

(d)   That it be agreed that progress in respect of areas of activity delegated to this Policy Board be reported to the Infrastructure, Land and Environment Policy Board in November 2017.
10 Operational Performance Report
Report by Director of Community Resources.
10
There was submitted a report by the Director of Community Resources which provided an overview of key service activities over the last three periods 7 January to 31 March 2017. 

The report gave a progress update on the main projects and activities delivered by the services within Community Resources together with key performance indicators.

DECIDED:   That the Operational Performance report be noted.
11 Consultation - Proposed Restricted Roads (20mph Limit) (Scotland Bill)
Report by Director of Community Resources.
11
There was submitted a report by the Director of Community Resources relative to proposals for a Bill to replace the current 30mph default speed limit on restricted roads within built-up areas to 20mph.

The proposal was to introduce 20 mph speed limits on restricted roads through a national legislative change, without the need for or expense of signs or the promotion of a traffic regulation order (TRO).  A copy of the consultation proposal was attached as an appendix and responses to the consultation were to be submitted by 7 August 2017.

DECIDED:

(a)   That the consultation on the Proposed Restricted Roads (20mph Limit) (Scotland) Bill be noted;

(b)   That it be agreed that delegated authority be given to the Director of Community Resources in conjunction with the Convener of the Infrastructure, Land and Environment Policy Board to submit a response on behalf of Renfrewshire Council to the consultation by 7 August 2017, stating that the response was subject to approval by the Infrastructure, Land and Environment Policy Board on 30 August 2017; and

(c)   That it be agreed that the Renfrewshire Council response be submitted to the Infrastructure, Land and Environment Policy Board on 30 August 2017.
12 Transport Scotland - Parking Consultation
Report by Director of Community Resources.
12
There was submitted a report by the Director of Community Resources relative to a Transport Scotland Parking Consultation paper which was published on 31 March 2017.

The report indicated that the consultation sought views on pavement parking, management of disabled parking provision and parking incentives that local authorities could provide for the uptake of ultra-low emission vehicles, with aspirations to deliver a consistent approach to these issues.  A copy of the consultation proposal and the Council’s response was attached as an appendix and it was noted that responses to the consultation were to be submitted by 30 June 2017.

The Director intimated that a change had been made to the response to Question 3 – Do you think new legislation is needed?  She advised that the last sentence to the response should be deleted and the following inserted “Council's would require to consider such requests for off-street parking provision within their authority.”

Councillor McEwan, seconded by Councillor Don, moved that Renfrewshire Council’s response to the Transport Scotland Parking Consultation as detailed in Appendix 1 be approved.

Councillor Hood, seconded by Councillor Davidson, moved as an amendment that paragraph 2.1 within the report be deleted and replaced with “Refers the response back to the Director of Community Resources for redrafting to make clear our support for pavement users and not just the inconveniences and costs that the Council might experience”.

In terms of Standing Order 27, the amendment was accepted by the mover and seconder of the motion and was agreed unanimously.

DECIDED:   

(a)   That the change to the response to Question 3 be approved; and

(b)   That it be agreed that paragraph 2.1 within the report be deleted and replaced with “Refers the response back to the Director of Community Resources for redrafting to make clear our support for pavement users and not just the inconveniences and costs that the Council might experience”.
EXCLUSION OF PRESS AND PUBLIC
The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973.
The Board resolved that the press and public be excluded from the meeting during consideration of the following items of business as it was likely, in view of the nature of the business to be transacted, that if members of the press and public were present, there would be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973.
13 Roads Services Trading Operation Business Plan (2017-2020) Executive Summary
  1. Item 13 - ROADS SERVICES TRADING OPERATION (2017-2020) Exec Summary 1
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
14 Roads Trading Budget Monitoring Report
  1. Item 14 - ROADS TRADING BUDGET MONITORING REPORT Period 12 1
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
15 Vehicle Maintenance Trading Operation Business Plan (2017-2020) Executive Summary
  1. Item 15 - VEHICLE MAINTENANCE TRADING OPERATION (2017-2020) Exec Summary 1
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
16 Vehicle Maintenance Trading Budget Monitoring Report
  1. Item 16 - VEHICLE MAINTENANCE TRADING BUDGET MONITORING REPORT Period 12 1
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending Apology
Councillor Bill Binks 
Absent
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Audrey Doig4Knew someone employed by the organisation.Non-PecuniaryIntimated intention to remain in meeting and take part in discussion/vote on these items.

Visitors

Visitor Information is not yet available for this meeting