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Meeting Details

Procurement Sub-committee
11 Mar 2015 - 15:00 to 16:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, contact
democratic-services@renfrewshire.gov.uk.

Items Of Business
Apologies
Apologies received from members of the Board.
Councillor McGurk.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
1 Contract Authorisation Reports
Joint report by Directors of Finance & Resources and Community Resources
1(a)
There was submitted a joint report by the Directors of Finance & Resources and Community Resources relative to the award of the contract for the Paisley Town Centre bus facilities improvement works at various streets, including Weir Street/Sneddon Street, Smithhills Street and Gauze Street located within the town centre.

The report indicated that at the deadline for the return of tenders, three bids had been received. Following evaluation all three submissions met the bid selection criteria. Details of the criteria and ratings used to evaluate the bids were contained in the report.

DECIDED:

(i) That the Head of Corporate Governance be authorised to award the contract for the Paisley Town Centre bus facilities improvement works to Mac Asphalt Limited in the sum of £1,135,183.62;

(ii) That authorisation for an additional 10% to be spent on the contract for unforeseen works which may be required on site be approved; and

(iii) That it be noted that it was anticipated that the contract would commence on 7th April, 2015 for a period of 16 weeks, and that the contract start date would be confirmed in the contract award letter.
Joint report by Directors of Finance & Resources and Development & Housing Services
1(b)
There was submitted a joint report by the Directors of Finance & Resources and Development & Housing Services relative to the award of a Measured Term Contract (MTC) for a back-up contractor for site works, ground works, drainage and external works.

The report indicated that at the deadline for the return of tenders, four bids had been received. Following evaluation three submissions met the bid selection criteria. Details of the criteria and ratings used to evaluate the bids were contained in the report.

DECIDED:

(i) That the Head of Corporate Governance be authorised to award the contract for an MTC for a back-up contractor for site works, ground works, drainage and external works reference RC1501_3407 (ITT6999) to City Gate Construction (Scotland) Limited for a ceiling value of £300,000 over the initial three-year term, with a further ceiling of £200,000 based on the available extension options; and

(ii) That it be noted that the initial term of the MTC would be three years from the date of commencement, which was anticipated to be 31st March, 2015, with an option to extend for a further one plus one years.


Joint report by Directors of Finance & Resources and Development & Housing Services
1(c)
There was submitted a joint report by the Directors of Finance & Resources and Development & Housing Services relative the award of the contract for portable appliance inspection and testing.

The report advised that a number of framework agreements had been put in place across various trades to ensure the Council had timely access to pre-selected, properly-qualified contractors at agreed rates. The framework agreement for the provision of general electrical works, testing, maintenance and remedial services related to the provision of a range of electrical engineering activities, details of which were contained within the report.

The report indicated all six of the contractors on the framework agreement were invited to tender. At the deadline for the return of tenders, two bids had been received. Following evaluation both submissions met the bid selection criteria. Details of the criteria and ratings used to evaluate the bids were contained in the report.

DECIDED:

(i) That the Head of Corporate Governance be authorised to award the package order for portable appliance inspection and testing (contract number RC1412_3267(ITT6672) ) to Skanska Rashleigh Weatherfoil Limited, trading as Skanska Facilities Services;

(ii) That it be noted that the period of the contract would be four years from the date of commencement, which was anticipated to be 1st April, 2015; and

(iii) That it be noted that the value of the contract was £301,019.25 excluding VAT.
Report by Director of Finance & Resources
2
There was submitted a report by the Director of Finance & Resources relative to an update on the progress and achievements to date on delivering community benefit outcomes through the Council’s community benefits strategy.

The report provided information on community benefits highlights and key inputs since June 2014. An appendix to the report provided a breakdown of community benefits outcomes since June 2013, and commitments derived from contracts since implementing the new community benefits strategy.

DECIDED: That the achievements to date on delivering community benefit outcomes through the Council’s community benefits strategy, be noted.
Report by Director of Finance & Resources
3
There was submitted a report by the Director of Finance & Resources of relative to the current position in relation to the procurement reform project.

The report indicated that during 2009, Renfrewshire Council had been evaluated at ‘non-conformance’ in terms of its procurement performance as defined in the ‘Procurement Capability Assessment’ (PCA). Following assessments in 2010, 2011, 2012, 2013 and 2014 the score increased from 29% in 2009 to 75% 2012, making the Council the first in Scotland to achieve ‘superior’ performance whilst remaining the highest scoring local authority in Scotland. The report advised that the Council had its most recent PCA in December 2014, resulting in a score of 83% which remained the highest score in Scotland.

The report intimated that in 2014, all Scottish Councils were asked if they would consider freezing the scores they had achieved in sections that totalled over 60% (improved performance). This would allow focus to be given to the areas that needed improvement. Renfrewshire Council took this option to allow focus on Section 5 – Contract and Supply Management, and Section 6 – Purchasing processes and systems. As a result, in December 2014, the Council was audited on Sections 5, 6 and question 8.1of section 8.

DECIDED: That the report be noted.
Present
Councillors Murrin, Grady, Williams, Henry, Bibby, Gilmour, Audrey Doig, Noon, Holmes, Harte and Nicolson
Chair
Councillor Holmes, Convener presided
In Attendance
A Russell, Director of Finance & Resources; J Lynch, Head of Property Services (Finance & Resources); A McNab, Transport Manager (Community Resources) and F Hughes, Procurement Manager, R Hall, A Lusk, Senior Procurement Specialists, K Scott, Assistant Category Manager, and P Shiach, Committee Services Officer (all Finance & Resources).
Sederunt
Councillor Noon entered the meeting prior to consideration of the following item of business.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting