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Meeting Details

Meeting Summary
Environment Policy Board
11 Mar 2015 - 13:00 to 14:00
Occurred
Council Chambers (Renfrewshire)
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Elected Members Training & Development
Please note that training for elected members will be held immediately before the meeting on the subject of Election Briefing by Mr K Graham and Mr M Conaghan. All members are invited to attend.
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.gov.uk/agendas. 

For further information, contact
democratic-services@renfrewshire.gov.uk.

Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Present
Councillors M Devine, Grady, McGurk, E Devine, I McMillan, Caldwell, Bibby, Gilmour, Provost Hall, Councillors Audrey Doig and J MacLaren.
CHAIR
Councillor E Devine, Convener, presided.
In Attendance
S MacDougall, Director of Community Resources; S Allan, Head of Roads & Transportation, D Leask, Head of Facilities Management, O Reid, Interim Head of Public Protection, D Walls, Head of Resources, K Anderson, Amenity Services Manager (Waste), A Summers, Amenity Services Manager (StreetScene and Land Services), K Markwick, Amenity Services Manager (Roads & Transportation), A McNab, Transportation Manager, K Carr, Site Services Manager and D Farrell, Financial & Resource Services Manager (all Community Resources); and D Forbes, Finance Manager, and A McNaughton, Senior Committee Services Officer (both Finance & Resources).
VALEDICTORY
On behalf of the Board, the Convener extended thanks to David Walls, Head of Resources (Community Resources) for the exemplary professionalism he had displayed during his career in public service and for the advice and assistance he had provided to the Board, and wished him a long and happy retirement.  These sentiments were echoed by all members present.
Items Of Business
Apologies
Apologies received from members of the Board.
Councillors Andy Doig and Nicolson.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
1 Revenue Budget Monitoring Report
Joint report by the Directors of Finance & Resources and Community Resources.
1
There was submitted a joint revenue budget monitoring report by the Directors of Finance & Resources and Community Resources relative to Community Resources for the period 1st April, 2014 to 2nd January, 2015.

DECIDED:

(a) That the budget position be noted; and

(b) That it be noted that there had been budget realignments of £1,240,513 processed since the last report, primarily related to the approved transfer of the Social Work transport function to Community Resources.
2 Capital Budget Monitoring Report
Report by the Director of Finance & Resources.
2
There was submitted a capital budget monitoring report by the Director of Finance & Resources relative to Community Resources for the period 1st April, 2014 to 2nd January, 2015.

DECIDED: That the report be noted
3 Bridges and Other Road Structures Capital Investment Programme 2015/16
Report by the Director of Community Resources.
3
There was submitted a report by the Director of Community Resources relative to the capital investment programme for bridge and other road structures to be delivered during 2015/16 at a cost of £1,735,000. The report included a prioritised list of projects to be undertaken over the period.

DECIDED:

(a) That the capital investment programme for planned capital investment in bridges and other road structures of £1,735.000 for financial year 2015/16 be approved; and

(b) That the Director of Community Resources be authorised to manage and review the planned bridge and other road structures investment programme to achieve full investment of available resources.
4 Roads & Footpaths Capital Investment Programme Financial Year 2015/16
Report by the Director of Community Resources.
4
There was submitted a report by the Director of Community Resources relative to the capital investment programme for roads and footpaths to be delivered during 2015/16 at a cost of £3.762 million. The report detailed the road and footpath programme of works and included, as appendices, lists of proposed work in urban areas, footway resurfacing and carriage resurfacing.


DECIDED:

(a) That the improvement programme for the roads and footpath network as detailed within the report for delivery during financial year 2015/16 be approved; and

(b) That the Director of Community Resources be authorised to manage and review the roads and footpath improvement programme to achieve full investment of available resources during financial year 2015/16.
5 Street Lighting Capital Investment Programme Financial Year 2015/16
Report by the Director of Community Resources.
5
There was submitted a report by the Director of Community Resources relative to the capital investment programme for street lighting asset replacement to be delivered during 2015/16 at a cost of £750,000. The report detailed the priority programme of street lighting works to be carried out over the period and provided a update on the development of a Street Lighting Strategy.

DECIDED:

(a) That the programme for planned capital investment in street lighting as detailed within the report for delivery during financial year 2015/16 at a cost of £750,000 be approved; and

(b) That the Director of Community Resources be authorised to manage and review the capital investment programme for street lighting where necessary in order to achieve full investment of available resources during financial year 2015
6 Operational Performance Report
Report by the Director of Community Resources.
6
There was submitted an update report by the Director of Community Resources relative to the operational performance of the services and key projects delivered by Community Resources from April 2014 to January 2015.

DECIDED: That the operational performance update be noted.
Exemption Notice
EXCLUSION OF PRESS AND PUBLIC
The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973.
The Board resolved that the press and public be excluded from the meeting during consideration of the following item of business as it was likely, in view of the nature of the business to be transacted, that if members of the press and public were present, there would be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973.
Items Of Business - Private
7 Vehicle Maintenance Trading Operation Business Plan (2015/18) Executive Summary
  1. item 7_VEHICLE MAINTENANCE TRADING OPERATION - BUSINESS PLAN 2015-2018
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
8 Catering Trading Operation Business Plan (2015/18) Executive Summary
  1. item 8_CATERING TRADING OPERATION BUSINESS PLAN 2015-2018
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
9 Roads Service Trading Operation Business Plan (2015/18) Executive Summary
  1. item 9_Roads Services Trading Operation Business Plan 2015-2018
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
10 Trading Organisations - Trading and Budget Monitoring Statements
10
There were submitted trading and budget monitoring reports by the Director of Community Resources relative to the vehicle maintenance, catering and roads trading organisations for the period 1st April, 2014 to 2nd January, 2015.

DECIDED: That the reports be noted.
(a) Vehicle Maintenance (Transport Workshop)
  1. item 10 (a)_VEHICLE MAINTENANCE TRADING BUDGET MONITORING REPORT
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
(b) Catering
  1. item 10 (b)_CATERING TRADING BUDGET MONITORING REPORT
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
(c) Roads
  1. item 10 (c)_ROADS TRADING BUDGET MONITORING REPORT
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending Apology
Councillor Andy Doig 
Councillor Iain Nicolson 
Absent
NameReason for Absence
Ms Sandra Black 

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting