Councillors Bibby, B Brown, Audrey Doig, Gilmour, Harte, Henry, Holmes, K MacLaren, M MacLaren, Murrin, Noon, Paterson and Williams.

Councillor Holmes, Convener, presided.

B Lambert, Acting Strategic Commercial & Procurement Manager; and K Thomson, Category Manager; (both Chief Executive’s);M Higginbotham Development Manager (Community Resources); P Shiach Committee Services Officer (Finance & Resources); and L Gillan, Assistant Commercial Category Manager (Roads and LED) (Scotland Excel).

There were no declarations of interest intimated by members prior to the commencement of the meeting.

Under reference to paragraph 1(b) of the Minute of the meeting of this Sub-committee held on 29 March 2016 there was submitted a joint report by the Chief Executive and the Director of Community Resources relative to notification of an increase in the value of the Lochwinnoch Bridge Strengthening Deck replacement contract, in accordance with clause 20.3 of the Standing Orders Relating to Contracts 2016 and the Financial Regulations code 19.

The report advised that following the award of the contract to Coffey Construction Limited on 29 March 2016, two main factors had resulted in a delay to the project and increased the final cost, details of which were outlined in paragraph 3.4 the report.  The final total contract value was £1,084,437.42, representing an increase of 28% on the original contract value. The report also indicated that the Council would investigate the possible recovery of the additional costs.

DECIDED: That the revised Contract spend of £1,084,437.42, an increase of £299,069.68 (28%) be noted.

There was submitted a joint report by the Chief Executive and the Director of Community Resources relative to two separate contracts for outdoor playground equipment at Robertson Park, Renfrew (Lot 1) and outdoor playground equipment at Barshaw Park, Paisley (Lot 2). Both contracts had been tendered in accordance with the below EU Threshold Open Procedure for Works and the Council’s Standing Orders Relating to Contracts.

The report intimated that due to the similar nature of the two Contracts, one contract notice offering two Lots, each Lot being a separate contract, was published on the Public Contracts Scotland advertising portal. By the closing date for the submission of tenders five bids had been received, with all five tenderers bidding for both Lot 1 and Lot 2.

The report indicated that the Contract Lots were evaluated separately with Bids evaluated against a set of award criteria for each Lot which was based on a price/quality ratio of 20:80. Details of the scores relative to the award criteria of each tenderer were contained within the report.

The Sub-committee was advised that details of the type of playground equipment to be installed would be available to members prior to any orders being placed.

DECIDED:

(i)  That the Head of Corporate Governance be authorised to award the Contracts for Outdoor Playground Equipment at Robertson Park, Renfrew (Lot 1) and Barshaw Park, Paisley (Lot 2) as under: -

Lot 1: Robertson Park, Renfrew – Kompan Scotland Limited

Lot 2: Barshaw Park, Paisley – Russell Leisure Limited t/a Russell Play

(ii)  That it be noted that the contract value for Lot 1- Robertson Park was £194,957.59 excluding VAT and that the contract value for Lot 2 – Barshaw Park was £146,250.00 excluding VAT;

(iii)  That it be noted that the date for commencement of the works for Lot 1:  Robertson Park was 24 July 2017 and for Lot 2: Barshaw Park was 22 May 2017, and that the completion date for both Lots was five weeks from the date of commencement of the works; and

(iv)  That it be noted that each contract would be subject to the terms and conditions of the Standard Building Contract (SBCC) Minor Works Building Contract with Contractor’s Design for use in Scotland 2013 Edition and as amended by the Z clauses.