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There was submitted a report by the Director of Finance & Resources relative to the next cycle of Board meetings starting in August 2021, up to and including 30 September 2021. The report also covered the appointment of the Chair of the Villages Local Partnership to replace Councillor Don, who had resigned from that role. This report replaced the report with the same title which was circulated with the agenda for the meeting.
The report set out the proposed arrangements for the next cycle of Board meetings, taking into account a number of key issues including the Scottish Government’s proposed timetable for easing Covid-19 restrictions, current social distancing measures and the impact of these on indoor meetings and the availability of a system to allow meetings to take place using a blend of in-person and remote attendees.
Councillor Sheridan, seconded by Councillor Sharkey, moved:
(a) That the completion of the Public-i system installation be noted;
(b) That the arrangements for the next cycle of Council and Board meetings set out in section 4 of the report, including the option to use hybrid meetings should Scottish Government guidance allow it, be approved;
(c) That the Head of Corporate Governance be authorised to put in place protocols for the proper conduct of hybrid meetings in consultation with the Group and Party leaders;
(d) That the application of Procedural Standing Orders to hybrid meetings, as set out in section 4.7 of the report be approved;
(e) That a further report on the arrangements for future meetings of Council and Boards would be brought to the next Council meeting on 30 September 2021; and
(f) That Councillor Hood be appointed to the position of Chair of the Villages Local Partnership.
Councillor Nicolson, seconded by Councillor Patterson, then moved as an amendment:
(a) That the completion of the Public-i system installation be noted;
(b) That the arrangements for the next cycle of Council and Board meetings set out in section 4 of the report, including the option to use hybrid meetings should Scottish Government guidance allow it, be approved;
(c) That the Head of Corporate Governance be authorised to put in place protocols for the proper conduct of hybrid meetings in consultation with the Group and Party leaders;
(d) That the application of Procedural Standing Orders to hybrid meetings, as set out in section 4.7 of the report be approved;
(e) That a further report on the arrangements for future meetings of Council and Boards would be brought to the next Council meeting on 30 September 2021; and
(f) That Councillor Audrey Doig be appointed to the position of Chair of the Villages Local Partnership.
On the roll being called, the following members voted for the amendment: Councillors Adam-McGregor, Burns, J Cameron, Provost Cameron, Campbell, Andy Doig, Audrey Doig, Hughes, K MacLaren, M MacLaren, McEwan, McGurk, McNaughtan, Mylet, Nicolson, Paterson, Rodden, Shaw and Steel.
The following members voted for the motion: Councillors Begg, Bibby, Binks, Brown, Davidson, Devine, Dowling, Grady, Graham, Harte, Hood, Kennedy, Kerr, Mackay, J MacLaren, McCulloch, McIntyre, Montgomery, Sharkey, Sheridan and Strang.
The following member abstained: Councillor McCartin
19 members having voted for the amendment, 21 members having voted for the
motion and one member having abstained, the motion was accordingly declared carried.
DECIDED:
(a) That the completion of the Public-i system installation be noted;
(b) That the arrangements for the next cycle of Council and Board meetings set out in section 4 of the report, including the option to use hybrid meetings should Scottish Government guidance allow it, be approved;
(c) That the Head of Corporate Governance be authorised to put in place protocols for the proper conduct of hybrid meetings in consultation with the Group and Party leaders;
(d) That the application of Procedural Standing Orders to hybrid meetings, as set out in section 4.7 of the report be approved;
(e) That a further report on the arrangements for future meetings of Council and Boards would be brought to the next Council meeting on 30 September 2021; and
(f) That Councillor Hood be appointed to the position of Chair of the Villages Local Partnership.