17g
There was submitted a joint report by the Chief Executive and the Director of Environment & Communities relative to the award of a multi-supplier framework contract for maintenance and improvements to carriageways and footpaths packaged under Lot 1 Carriageway Resurfacing, Lot 2 Footway Resurfacing, Lot 3 Environmental Network Improvement, Lot 4 Carriageway Defect Patching and Lot 5 Pothole Maintenance.
At the conclusion of a procurement exercise, conducted in accordance with both the Council and EU procedures, fifteen tenders were submitted. The report advised the outcome of the tender evaluation process and explained how contract packages would be managed under this framework.
DECIDED:
Lot 1 – Carriageway Resurfacing:
1. Finco Contracts Ltd; 2. Mac Asphalt Ltd; and 3. MacLay (Civil Engineering) Ltd;
Lot 2 – Footway Resurfacing:
1. Finco Contracts Ltd; 2. Mac Asphalt Ltd; and 3. MacLay (Civil Engineering) Ltd;
Lot 3 – Environmental Network Improvement:
1. Finco Contracts Ltd; 2. JH Civil Engineering Ltd; 3. MacLay (Civil Engineering) Ltd; and 4. Mac Asphalt Ltd;
Lot 4 – Carriageway Defect Patching:
1. Finco Contracts Ltd; 2. Mac Asphalt Ltd; 3. MacLay (Civil Engineering) Ltd; and 4. JH Civil Engineering Ltd;
Lot 5 – Pothole Maintenance:
1. Finco Contracts Ltd; 2. Mac Asphalt Ltd; 3. John McGeady Ltd; and 4. Newmac Asphalt Services Ltd.
(ii) That it be noted that the cumulative spend made under this framework contract and any related package orders would be up to the maximum value of £20,000,000 excluding VAT;
(iii) That it be noted that the framework contract would commence on 11 December 2017 or alternatively, the date confirmed in the letter of acceptance and would be for a period of three calendar years with an option to extend for one additional year at the Council’s discretion; and
(iv) That it be noted that it was envisaged that the majority of individual package orders raised under this framework contract would not exceed £160,000 excluding VAT and that where best value could not be determined for a spend exceeding £160,000 excluding VAT using the framework ranking system a mini competition would be conducted with the most economically advantageous tenderer awarded the contract.
DECLARATION OF INTEREST
Councillor Audrey Doig, having declared an interest in the undernoted item, left the meeting and took no part in the discussion or voting thereon.