Councillors Moir (East Dunbartonshire Council); McCaskill (East Renfrewshire Council); Scanlon (Glasgow City Council); Wilson (Inverclyde Council); Kelly (Renfrewshire Council); and Dunsmuir (South Lanarkshire Council).

Councillor Scanlon, Convener, presided.

S Tait, Strategic Development Plan Manager and D McDonald, Assistant Strategic Development Plan Manager (both Strategic Development Plan Core Team); G McCarney, Planning and Building Standards Manager (East Renfrewshire Council); A Laurence, Team Leader - Land Planning Policy (East Dunbartonshire Council); F Barron, Head of Planning & Building Control (Glasgow City Council); S Jamieson, Head of Economic and Social Regeneration (Inverclyde Council); L Bowden, Business Manager (Strategic Planning) (North Lanarkshire Council); F Carlin, Head of Planning & Housing, V Howie, Finance Business Partner, E Currie, Senior Committee Services Officer and K Brown, Committee Services Officer (all Renfrewshire Council); G Cameron, Planning and Building Standards Manager HQ (South Lanarkshire Council); and A Williamson, Team Leader - Forward Planning (West Dunbartonshire Council).

Councillor Scanlon intimated that there had been a change in representative members from North Lanarkshire Council. Councillor Curran was no longer North Lanarkshire's representative on the Joint Committee and Councillor Griffin was the new representative. On behalf of the Joint Committee, Councillor Scanlon thanked Councillor Curran for his contribution to the work of the Joint Committee and wished him well for the future.

Councillors Dempsey (East Dunbartonshire Council); Buchanan (East Renfrewshire Council); Redmond (Glasgow City Council); Coyle and Griffin (North Lanarkshire Council); and O’Neill (West Dunbartonshire Council).

There were no declarations of interest intimated prior to the commencement of the meeting.

It was noted that in terms of paragraph 3.4.3 of the Minute of Agreement that Councillor Scanlon had assumed the office of Convener in succession to the previous Convener and would continue in office until the previously anticipated expiry of the outgoing Convener’s term of office.

DECIDED: It was noted that in terms of paragraph 3.4.3 of the Minute of Agreement that Councillor Scanlon had assumed the office of Convener in succession to the previous Convener and would continue in office until the previously anticipated expiry of the outgoing Convener’s term of office.

The Convener invited nominations for the post of Vice-Convener of the Joint Committee.

Councillor Scanlon, seconded by Councillor Dunsmuir, moved that Councillor O’Neill be appointed as Vice-Convener of the Joint Committee.

There being no further nominations, it was agreed that Councillor O’Neill be appointed as Vice-Convener of the Joint Committee.

DECIDED: That Councillor O’Neill be appointed as Vice-Convener of the Joint Committee.

There was submitted the Minute of the meeting of the Joint Committee held on 14 December 2015.

DECIDED: That the Minute be approved.

There was submitted a report by the Strategic Development Plan Manager relative to the proposed approach to the representations to the Proposed Plan and to agree the submission of the Proposed Strategic Development Plan (SDP) to Scottish Ministers.





The report intimated that the Planning etc Scotland (Act) 2006 Section 10(8) required that where there was a current SDP in place, a proposed SDP must be submitted within four years after the date on which the current plan was approved, which in this case was no later than 29 May 2016. The Joint Committee published an Early Engagement document in January 2014, a Main Issues Report in January 2015 and the Proposed Plan in January 2016. The six week period for representations closed on 29 February 2016 and a total of 64 representations were received. The report outlined the main issues raised within the representations and a CD containing all the representations received had been issued to all Joint Committee members.

The report highlighted that the proposed approach to the production of the Schedule 4s had been based around a focus on supporting the existing plan strategy. It had been considered that no substantive submissions had been received which would require a change of strategy and further consultation. It was therefore concluded that the Joint Committee adopt an approach based on the premise that it does not accept substantive negative modifications to the Plan in the context of a continued focus on the Joint Committee’s support for the existing strategy and related policies and accept and note non-significant modifications. A list of the proposed Schedule 4s was provided in the appendix to the report.

DECIDED:

(a) That the main issues raised through the submitted representations be noted;

(b) That the approach to the preparation of the Schedule 4s be agreed;

(c) That it be agreed that authority be delegated to the SDP Manager and Steering Group to finalise the Schedule 4s and related material for the purposes of the Examination of the Proposed SDP; and

(d) That it be agreed that the Proposed SDP be signed off for submission to Ministers no later than 29 May 2016.

There was submitted a report by the Strategic Development Plan Manager relative to the Annual Report 2015.

The Annual Report provided an overview of the Joint Committee’s work during 2015 under the broad headings of the review of the current Strategic Development Plan (SDP); joint working workshops; Glasgow and Clyde Valley Forestry and Woodland Strategy refresh; Glasgow and the Clyde Valley City region retail study; Marine Planning – Clyde Marine Planning Partnership; Central Scotland Green Network Trust established and Glasgow and Clyde Valley Green Network Partnership Business Plan 2015/18; Scottish Government’s Review of Planning in Scotland; and priorities and issues affecting the future work of Clydeplan.





DECIDED:

(a) That the 2015 Annual Report, as set out in the Appendix to the report, be approved; and

(b) That it be agreed that, in accordance with the practice of previous years, an enhanced version of the Annual Report be produced in order to promote the work of the Joint Committee.

There was submitted a report by the Strategic Development Plan Manager relative to the Development Plan Scheme and Participation Statement 2016/17.

The report intimated that the Planning etc (Scotland) Act 2006 required that planning authorities publish a Development Plan Scheme and Participation Statement and review it on an annual basis. The purpose of these documents was to set out the programme for preparing, reviewing and consulting on its Strategic Development Plan. The 2016/17 Development Plan Scheme and Participation Statement reflected the ongoing considerations around the approach to engagement and the current position in the plan cycle for the next Strategic Development Plan. A copy of the proposed Development Plan Scheme and Participation Statement 2016/17 was appended to the report.

DECIDED:

(a) That it be agreed to adopt the Development Plan Scheme and Participation Statement 2016/17; and

(b) That the Strategic Development Plan Manager be authorised to make the necessary arrangements for publication of the Development Plan Scheme and Participation Statement 2016/17.

There was submitted a report by the Strategic Development Plan Manager relative to a request that Renfrewshire Council continue its role as administering partner in respect of the Glasgow and the Clyde Valley Green Network Partnership (GCVGNP).

The report intimated that Renfrewshire Council, in line with its ‘host authority’ role for the Joint Committee, had agreed to act as the administering partner with responsibility for the employment of the Partnership staff and also act as Treasurer to the Partnership. As the administering partner and for reasons of continuity, it was proposed that Renfrewshire Council be asked to extend this role until 31 March 2017.

The GCVGNP Board oversaw the strategic direction and development of the Green Network programme. A small Executive Team of four full-time members of staff, led by a Manager, were responsible for the development and delivery of the programme and were employed on temporary contracts linked to the period of funding for the Partnership. Funding had been extended until 31 March 2017.



The GCVGNP had been leading the development of the Seven Lochs Heritage Project and had been successful in securing Heritage Lottery Fund (HLF) funding for a development phase leading to a further submission to HLF in February 2016 for implementation phase funding. The HLF development phase funding and income from other successful funding bids would provide funding for the project until implementation phase funding was secured. A Project Co-ordinator post oversaw the work and was funded under the project budget. The postholder was employed on a Fixed Term Appointment and it was proposed that the contract be extended through to the end of July 2016 when implementation phase funding was anticipated.

DECIDED:

(a) That it be requested that Renfrewshire Council continue its role as the administering partner for the Green Network Partnership until 31 March 2017;

(b) That the decision to extend the contracts of employment for the Green Network Executive Team to 31 March 2017 be endorsed; and

(c) That the decision to extend the contract of employment for the Seven Lochs Heritage Project Co-ordinator to 31 July 2016 be endorsed.

There was submitted the revenue budget monitoring report by the Treasurer and the Strategic Development Plan Manager for the period 1 April 2015 to 4 March 2016.

DECIDED: That the report be noted.

DECIDED: That it be noted that the next meeting of the Joint Committee would be held on 13 June 2016 at the offices of Inverclyde Council.