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Meeting Details

Joint Consultative Board (Non-Teaching)
4 Sep 2019 - 15:30 to 17:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Representing APT&C Staff

M Ferguson (and 5 APT&C Staff)


M McIntyre and S Hicks (UNISON).
Representing Manual Workers

Manual Spokesperson (and 4 Representatives of Manual Trade Unions)


Further Information

This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at http://renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.

Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
In Attendance
G McKinlay, Head of Schools (Children Services);A Bennett, Housing Services Manager (Communities, Housing & Planning Services); D Kerr, Service Co-ordinator Manager (Environment & Infrastructure); and L Neary, Head of Transformation HR &OD, R Laouadi, HR Manager, R Cree, OD & Workforce Planning Manager, S Fanning, Principal HR Adviser (Health Safety and Absence) and R Devine, Senior Committee Services Officer, (all Finance & Resources).
Appointment of Chairperson
1
It was proposed and agreed that Councillor Steel chair the meeting. 
 
DECIDED:  That Councillor Steel chair the meeting.
Items Of Business
Apologies
Apologies from members.
Councillor J Harte, C O’Byrne (UNISON) and J McMenemy (GMB).
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting. 
Report by Director of Finance & Resources.
2
There was submitted a report by the Director of Finance & Resources relative to developments in relation to health, safety and wellbeing issues.  

The report detailed training undertaken, policies and guidance currently under review and outlined support provided to Services to assist with (i) development of Annual Action Plans in terms of the Corporate Strategy for Health, Safety and Wellbeing 2019/22; (ii) the review of fire arrangements for Renfrewshire House and (iii) the evaluation of contractor’s health and safety documentation submitted as part of the procurement process.  Updates were also provided in respect of the Healthy Working Lives initiative, Freedom of Information enquiry information and the development of health, safety and wellbeing inspection and audit tools utilising the Survey 123 application.

DECIDED: That the report be noted.
Report by Director of Finance & Resources.
3
There was submitted a report by the Director of Finance & Resources relative to the Council’s absence statistics for the period 26 March to 24 June 2019. 

The report provided information in relation to absence targets and how Services and categories of staff had performed against them. An analysis of reasons for absence for the period was included within the report. Information was also provided on supporting attendance activity levels, by Service, sick pay costs and the overall number of days lost during the period to 24 June 2019 together with comparative data for previous years.

DECIDED:   That it be noted that the report reflected the absence statistics for the period 26 March to 24 June 2019.
Report by Director of Finance & Resources.
4
There was submitted a report by the Director of Finance & Resources relative to the number of grievances received. 
 
The report provided information on grievances at both the informal and formal stages.  The report indicated that there was a total of 16 grievances as at August 2019, which was an increase of two from the previous report considered by the Board. 
   
DECIDED:    That the report be noted.
Report by Director of Finance & Resources.
5
There was submitted a report by the Director of Finance & Resources relative to the number of agency staff employed within the Council as at July 2019 and detailing the capacity and Services in which they were engaged.  The report advised that as at July 2019, 101 agency workers were employed across all Services. 

DECIDED: That the report be noted.
Report by Director of Finance & Resources.
6
There was submitted a report by the Director of Finance & Resources relative to the proposed amendment of the JCB Non-Teaching constitution and detailing a proposed timetable of meetings for 2020.

The report advised that the current constitution of the JCB stipulated the frequency of meetings of the Board, currently requiring the Board to meet no less than six times per year.  Following discussion with representatives of the management side and the trade union representatives it was proposed that the constitution be amended to state that the Board meet as and when required but no less than five times per annum.  It was further proposed that meetings of the JCB be held on 29 January, 25 March, 3 June, 2 September and 11 November 2020.  It was agreed following discussion that all future meetings of the JCB Non-Teaching start at 3pm. 

DECIDED:  

(a) That the constitution of the JCB Non-Teaching be amended to state that the Board meet as and when required but no less than five times per annum: 

(b) That the proposed timetable of JCB Non-Teaching meeting dates for 2020, as detailed in the report, be approved; and 

(c) That all future meetings of the JCB Non-Teaching start at 3pm. 
The next meeting of the Joint Consultative Board Non-Teaching is scheduled to be held at 3.30pm on 13 November 2019.
7
DECIDED: It was noted that the next meeting of the Joint Consultative Board Non-Teaching was scheduled to be held at 3pm on Wednesday, 13 November 2019.

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Jim Harte 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting