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Meeting Details

Communities, Housing & Planning Policy Board
6 Jun 2017 - 13:00 to 14:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Chair
Councillor McGurk, Convener, presided.
In Attendance
S MacDougall, Director of Community Resources; M Crearie, Director of Development & Housing Services; O Reid, Head of Public Protection, C Dalrymple, Regulatory Enforcement Manager, G Hannah, Strategic Change Manager and D Kerr, Service Co-ordination Manager (all Community Resources); F Carlin, Head of Planning & Housing Services (Development & Housing Services); and J Lynch, Head of Property Services, J McIntyre, Finance Business Partner and D Low, Senior Committee Services Officer (all Finance & Resources).
Land Adjacent to 35 Park Road, Bridge of Weir
10
There was submitted a report by the Director of Finance & Resources seeking approval to declare the area of land adjacent to 35 Park Road, Bridge of Weir surplus to requirements as outlined on plan E2602, a copy of which was appended to the report.

DECIDED: That the area of land located adjacent to 35 Park Road, Bridge of Weir as shown on plan E2602 be declared as surplus to requirements.
 
Land Adjacent to 25 Convair Way, Renfrew
11
There was submitted a report by the Director of Finance & Resources seeking approval to declare the area of land adjacent to 25 Convair Way, Renfrew surplus to requirements as outlined on plan E2607, a copy of which was appended to the report.

DECIDED: That the area of land located adjacent to 25 Convair Way, Renfrew as shown on plan E2607 be declared as surplus to requirements.
 
Items Of Business
Apologies
Apologies from members.
Councillors Binks and Andy Doig.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
Joint report by Directors of Finance & Resources, Development & Housing Services, Children's Services and Community Resources.
1

There was submitted a joint report by the Directors of Finance & Resources, Development & Housing Services, Children's Services and Community Resources for the services reporting to this Policy Board for the period 1 April 2016 to 3 March 2017.

 

DECIDED:

(a) That the budget position be noted; and

(b) That it be noted that since the last report there had been no budget adjustments.

 
Report by Director of Finance & Resources.
2
There was submitted a report by the Director of Finance & Resources for the services reporting to this Policy Board for the period 1 April 2016 to 3 March 2017.

DECIDED: That the report be noted.
 
Report by Director of Community Resources.
3

There was submitted a report by the Director of Community Resources relative to the launch by the Scottish Fire and Rescue Service of consultation on the Local Fire and Rescue Plan – Renfrewshire.

The report intimated that while the consultation was currently open with initial responses required by the closing date of 26 June 2017, the Local Senior Officer had extended the consultation period to allow a response to be submitted on behalf of the Council following the first meeting of the Police, Fire and Rescue Scrutiny Sub-committee in August 2017.

The local fire and rescue plan, a copy of which was appended to the report, highlighted the local context and key priorities for Renfrewshire and set these priorities against how the Service would reduce unwanted incidences, monitor effectiveness and achieve reductions in key areas.
       
DECIDED: 
  
(a) That the consultation on the Scottish Fire and Rescue Plan (Renfrewshire) 2017 be noted;

(b) That it be noted that while the consultation was currently open with initial responses required by the closing date of 26 June 2017, that the Local Senior Officer had extended the consultation period to allow a response to be submitted on behalf of the Council following the next meeting of the Police, Fire and Rescue Scrutiny Sub-committee in August 2017; and

 



(c) That the Director of Community Resources be requested to prepare a draft response for consideration at the first meeting of the Police, Fire and Rescue Scrutiny Sub-committee in August 2017.

 
Report by Director of Community Resources.
4
There was submitted a report by the Director of Community Resources relative to the conclusion of Police Scotland’s consultation on the Police 2026 – 10-year strategy for policing in Scotland.

The report intimated that the deadline for responses to the consultation had been extended by Police Scotland to 31 May 2017 and advised that authority had previously been delegated to the Director of Community Resources to submit a response on behalf of the Council.  A copy of the consultation response was appended to the report.

DECIDED:

(a) That Renfrewshire Council’s response to the consultation detailed in the appendix to the report be noted; and

(b) That the close partnership working between Police Scotland and Renfrewshire Council as part of the Renfrewshire Community Safety Partnership be noted. 
 
Report by Director of Community Resources.
5
There was submitted a report by the Director of Community Resources relative to the finalised HMICS Annual Scrutiny Plan for 2017/178.  A copy of the Annual Scrutiny Plan 2017/18 was appended to the report.

DECIDED: That the publication of the HMICS Annual Scrutiny Plan for 2017/18 be noted.
 
Report by Director of Community Resources.
6
There was submitted a report by the Director of Community Resources relative to the performance outcomes and key achievements in public protection during the period 1 April 2016-31 March 2017.  The report highlighted the current key priorities of public protection, set out key achievements and detailed a number of future work priorities for 2017/18. 

DECIDED:

(a) That the content of the progress update report be noted; and

(b) That the public protection priorities and challenges that would be addressed during 2017/18 as set out in section 5 of the report be noted.
 
Report by Director of Community Resources.
7

There was submitted a report by the Director of Community Resources relative to the Street Stuff Annual Report 2016/17.

The report set out the range of resources utilised by the Street Stuff project, confirmed the development and expansion of the core Street Stuff programme throughout 2016/17 and highlighted some of the additional projects linked with the core programme that had further improved its reach and effectiveness across Renfrewshire.


DECIDED: That the continued development and progress of the Street Stuff programme as detailed in the report be noted.

 
Report by Director of Community Resources
8
There was submitted a report by the Director of Community Resources relative to an overview of progress to deliver the Community Resources Service Improvement Plan during the period 1 April 2016 to 31 March 2017 and a revised Service Improvement Plan for 2017/20.

The report summarised the main achievements of the service during 2016/17 and included an action plan that monitored progress to date and identified areas where significant advances had been made and actions that had been reviewed or delayed as set out in Appendix 1 to the report.  Appendix 1 also included a score card of performance indicators measuring annual progress to deliver key tasks.

The revised Community Resources Service Improvement Plan 2017/20 was set out in Appendix 2 to the report and identified a range of actions to be undertaken in partnership with all stakeholders to improve and develop service provision.  This included a revised score card highlighting a range of specific performance indicators and associated targets to monitor and track progress.

DECIDED:

(a) That the progress made by Community Resources with implementation of the 2016 to 2019 Service Improvement Plan actions and performance indicators as detailed in Appendix 1 be noted; 

(b) That the 2017/18 to 2019/20 Service Improvement Plan for Community Resources attached as Appendix 2 and as specific to the areas of activity delegated to this Policy Board highlighted in paragraph 5.6 of the report be approved;

(c) That it be noted that the Service Improvement Plan for Community Resources was also being presented to the Infrastructure, Land & Environment and Finance, Resources & Customer Services Policy Boards for their approval with regard to their respective delegated activities; and

(d) That progress in respect of areas of activity delegated to this Policy Board be reported to the Communities, Housing and Planning Policy Board in November 2017.
 
Report by Director of Children's Services.
9
There was submitted a report by the Director of Children’s Services relative to the indicative budget allocation for criminal justice social work services in Renfrewshire.

DECIDED:

(a) That the indicative budget allocation of £3,249,271 for criminal justice social work services in Renfrewshire for 2017/18 as detailed in the appendix to the report be noted; and 

(b) That the forecast for Renfrewshire’s allocation over the next five years be noted.
 
Report by Director of Development & Housing Services.
  1. pdf FINAL- DHS SIP (1274Kb)
12

There was submitted a report by the Director of Development & Housing Services relative to an overview of progress to deliver the Development & Housing Services Service Improvement Plan during the period 1 April 2016 to 31 March 2017 and a revised Service Improvement Plan for 2017/20.

The report summarised the main achievements of the service during 2016/17 and included an action plan that monitored progress to date and identified areas where significant advances had been made and actions that had been reviewed or delayed as set out in Appendix 1 to the report.  Appendix 1 also included a score card of performance indicators measuring annual progress to deliver key tasks.

 

 

 

 



The revised Development & Housing Services Service Improvement Plan 2017/20 was set out in Appendix 2 to the report and identified a range of actions to be undertaken in partnership with all stakeholders to improve and develop service provision.  This included a revised score card highlighting a range of specific performance indicators and associated targets to monitor and track progress.

DECIDED:

(a) That the progress made with implementation of the 2016/17 to 2018/19 SIP actions and performance indicators as detailed in Appendix 1 to the report be noted; 

(b) That the SIP attached as Appendix 2 to the report be approved; and 

(c) That progress with this plan be reported to this Board in November 2017.

Report by Director of Development & Housing Services. 
13
There was submitted a report by the Director of Development & Housing Services relative to the expected £10 million grant to be made available to the Council by the Scottish  Government for council house newbuild projects.  

The report intimated that the Director of Development & Housing Services had submitted grant claims to the Scottish Government for the first instalments of the grant in respect of developments at Johnstone Castle and Bishopton.  

DECIDED:

(a) That the Director of Development & Housing Services be authorised to manage and implement the necessary processes in relation to the grant subsidy available to Renfrewshire Council within the context of the Scottish Government’s Affordable Housing Programme for council house newbuild projects; and

(b) That the action of the Director of Development & Housing Services in claiming Grant Funding for activities carried out in 2016/17 for two Council newbuild projects at Johnstone Castle and Bishopton as detailed in section 3 of the report be homologated.
 
Report by Director of Development & Housing Services.
14

There was submitted a report by the Director of Development & Housing Services relative to projects to a value of £1,412,775 that had been approved for funding for financial year  2017/18 under the Scottish Government’s Home Energy Efficiency Programme for Scotland: Area Based Schemes (HEEPS: ABS) initiative. 

DECIDED:

(a) That it be noted that Renfrewshire Council had been allocated £1,412,775 for 2017/18 for qualifying projects within the Renfrewshire Council area as part of the Scottish Government’s HEEPS:ABS programme; and



(b) That the Director of Development and Housing Services be authorised to accept this offer of grant and oversee delivery and operational management of the programme for Renfrewshire Council.

 

Submit intimation by the Director of Development & Housing Services in terms of Housing Rule 10.7, which requires all housing allocations which involve either (i) Council members or their immediate families or (ii) members of staff of the Housing Division or their immediate families to be notified to the relevant Policy Board.    

Address: 39   Oliphant Oval, Foxbar, Paisley

 

Size:1 bedroom  

 

Allocated to: Son of employee

15
There was submitted an intimation by the Director of Development & Housing Services in terms of Housing Rule 10.7 which required all housing allocations which involved either (i) Council members or their immediate families or (ii) members of staff of the Housing Division or their immediate families to be notified to the relevant Policy Board.

Address: 39 Oliphant Oval, Foxbar, Paisley

Size: One bedroom

Allocated to: Son of employee
 
Proposal of Application Notices
Proposal of Application Notices are included for members information only. Members should note that the Notices may subsequently come before them for determination as planning applications and as such should consider the guidance contained in the Scottish Government Guidance on the Role of Councillors in Pre-Application Procedures and the Councillors Code of Conduct.
Report by the Director of Development & Housing Services.
  1. pdf Combined POANS (1304Kb)
16
There was submitted a report by the Director of Development & Housing Services relative to proposal of application notices.

DECIDED: That the key issues identified to date be noted.
 
Planning Applications
Members must deal with planning applications in an objective manner to ensure that they cannot be challenged with accusations of bias or predetermination. Votes on planning applications must be seen to be impartial and not influenced by party political issues.
Report by the Director of Development & Housing Services.
17

There was submitted a report by the Director of Development & Housing Services relative to applications for planning permission that required to be determined by the Board. 

 

(a) 16/0832/PP – Ward 12: Formation of vehicle wash area, formation of yard, erection of covered external storage areas and erection of concrete walling: 6 Newmains Avenue, Inchinnan, Renfrew, PA4 9RR: WRC Recycling

Councillor Nicolson, seconded by Councillor Rodden, moved that the application be continued for a site visit.

Councillor McCulloch, seconded by Councillor Montgomery, moved as an amendment that the application be refused on the grounds that the application represented a change of use, contravened previous planning conditions and would have an adverse human and ecological impact.  

On a vote being taken, the following members voted for the motion: Councillors Burns, Don, J MacLaren, K MacLaren, M MacLaren, McGurk, McNaughtan, Nicolson, Rodden and Strang.

The following members voted for the amendment: Councillors Hood, McCulloch and Montgomery.

 


10 members having voted for the motion and 3 members having voted for the amendment, the motion was accordingly declared carried.

DECIDED: That the application be continued for a site visit.
 
(b) 16/0914/PP – Ward 12:  Erection of water storage tank, pump house and valve housing: 6 Newmains Avenue, Inchinnan, Renfrew, PA4 9RR: WRC Recycling

Councillor Nicolson, seconded by Councillor Rodden, moved that the application be continued for a site visit.  This was agreed unanimously.

DECIDED: That the application be continued for a site visit.

(c) 16/0726/PP – Ward 12: Erection of residential development comprising 195 dwelling houses, with associated roads, parking and landscaping: North Bar, Banchory Avenue, Inchinnan, Renfrew, PA4 9PR: CALA Homes (West) Limited

Councillor Nicolson, seconded by Councillor Rodden, moved that the application be continued pending the submission of a more detailed report by the Director of Development & Housing Services.  This was agreed unanimously.

DECIDED: That the application be continued pending the submission of a more detailed  report by the Director of Development & Housing Services.  

 

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

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