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Meeting Details

Environment Policy Board
16 Mar 2016 - 13:00 to 14:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Agenda
Notification
Standard Items
Further Information
This is a meeting which is open to members of the public. 

A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.cmis.uk.com/renfrewshire/CouncilandBoards.aspx

For further information, please either email
democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112.
Members of the Press and Public
Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting.
Present
Councillors Bibby, Caldwell, E Devine, M Devine. Audrey Doig, Gilmour, Grady, Provost Hall and Councillors J MacLaren, K MacLaren, I McMillan, Mylet and Nicolson.
Chair
Councillor E Devine, Convener, presided.
In Attendance
S MacDougall, Director of Community Resources; S Allan, Head of Amenity Services, D Gillies, Head of Facilities Management, O Reid, Head of Public Protection, D Farrell, Finance & Resources Service Manager, K Anderson, Amenity Services Manager - Waste, D Kerr, Service Co-ordination Manager, K Carr, Site Services Manager, K Markwick, Amenity Services Manager - Roads & Transportation, A Summers, Amenity Services Manager (Streetscene & Land Services) and A McNab, Transportation Manager (all Community Resources); and D Forbes, Finance Manager and D Low, Senior Committee Services Officer (both Finance & Resources).
Apology
Councillor McGurk.
Vehicle Maintenance Trading operation Business Plan (2016-2019), Executive Summary
7
There was submitted a report by the Director of Community Resources relative to the Vehicle Maintenance (Transport Workshop) Business Plan (2016/19) Executive Summary which outlined what the Vehicle Maintenance (Transport Workshop) operation intended to achieve over the next three years.

DECIDED: That the Vehicle Maintenance (Transport Workshop) Business Plan (2016/19) Executive Summary be approved.
Catering Trading Operation Business Plan (2016-2019), Executive Summary
8
There was submitted a report by the Director of Community Resources relative to the Catering Business Plan (2016/19) Executive Summary which outlined what the Catering operation intended to achieve over the next three years.

DECIDED: That the Catering Business Plan (2016/19) Executive Summary be approved.
Roads Services Trading Operation Business Plan (2016-2019), Executive Summary
9
There was submitted a report by the Director of Community Resources relative to the Roads Business Plan (2016/19) Executive Summary which outlined what the Roads operation intended to achieve over the next three years.

DECIDED: That the Roads Business Plan (2016/19) Executive Summary be approved.
Vehicle Maintenance Trading Budget Monitoring Report
10
There was submitted a report by the Director of Community Resources relative to the Vehicle Maintenance (Transport Workshop) organisation for the period 1 April 2015 to 8 January 2016 providing an update on financial and operational issues arising during the period.

DECIDED: That the report be noted.

Catering Trading Budget Monitoring Report
11
There was submitted a report by the Director of Community Resources relative to the Catering organisation for the period 1 April 2015 to 8 January 2016 providing an update on financial and operational issues arising during the period.

DECIDED: That the report be noted.
Roads Trading Budget Monitoring Report
12
There was submitted a report by the Director of Community Resources relative to the financial position of the Roads organisation for the period 1 April 2015 to 8 January 2016 providing an update on financial and operational issues arising during the period.

DECIDED: That report be noted.
Items Of Business
Apologies
Apologies from members.
Declarations of Interest
Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest.
There were no declarations of interest intimated prior to the commencement of the meeting.
Joint report by Directors of Finance & Resources and Community Resources.
1
There was submitted a joint revenue budget monitoring report by the Directors of Finance & Resources and Community Resources for the period 1 April 2015 to 8 January 2016.

DECIDED:

(a) That the budget position be noted: and

(b) That it be noted that there had been net budget realignments of £6,815 processed since the last report related to the reallocation of previously agreed savings.
Report by Director of Finance & Resources.
2
There was submitted a capital budget monitoring report by the Director of Finance & Resources for the period 1 April 2015 to 8 January 2016.

DECIDED: That the report be noted
Report by Director of Community Resources.
3
There was submitted an update report by the Director of Community Resources relative to the operational performance of the services and key projects delivered by Community Resources.

Reference was made within the report to specific operational activities undertaken in terms of (i) the Renfrewshire Community Safety Partnership; (ii) Regulatory Services; (iii) Amenity Services Waste; (iv) Amentity Services, StreetScene and Land Services; (v) Amenity Services, Roads & Transportation (Fleet and Infrastructure); and (vi) Facilities Management. A summary of targets and actual performance during the period 1 April 2015 to 8 January 2016 in respect of the key performance indicator and benchmarking targets for 2015/16 under each of the change themes was also provided, together with supporting information.

DECIDED: That the operational performance update contained within the report be noted.
Report by Director of Community Resources.  (NOT AVAILABLE - COPY TO FOLLOW) 
4
There was submitted a report by the Director of Community Resources relative to the Service Improvement Plan (SIP) 2016/19 for Community Resources which outlined what the service intended to achieve over the next three years based on the financial and employee resources likely to be available.  The SIP, attached as an appendix to the report, detailed the service's key priorities for the next three years and set out the balanced scorecard which would help measure progress towards achieving the desired outcomes for the service.



DECIDED:

(a)    That the Community Resources Service Improvement Plan be approved; and 

(b)    That it be agreed that progress on service improvement plan implementation be reported to the meeting of this Policy Board in November 2016.
Report by Director of Community Resources.
5
There was submitted a report by the Director of Community Resources seeking authority to declare the former paper bailing shed/bin store building within the Underwood Road Depot, Paisley, as detailed in the appendix to the report, as surplus to operational requirements and to instruct demolition of the buildings.

DECIDED:  That the buildings be declared surplus to operational requirements and be demolished and cleared from the area. 
Report by Director of Community Resources.
6
There was submitted a report by the Director of Community Resources relative to an update on strategic flood risk management in Renfrewshire, setting it against the context of other more significant incidences of flooding in the UK.

The report intimated that the Council managed the flooding issue in Renfrewshire at both strategic and operational levels.  At a strategic level the Council was a partner in the Clyde and Loch Lomond Flood Risk Management Area which had identified areas potentially at risk from flooding across 10 Council areas including Renfrewshire.  This group worked in partnership with Scottish Water and SEPA and would be publishing a Local Flood Risk management Plan in June 2016 setting out how flood risks would be tackled along with the priority ranking order in which solutions would be actioned.

At an operational level, the Council maintained existing flood defences  and culvert trash screens which were inspected and cleaned when flood warnings were received.  The Council also assisted property owners through sand bagging, pumping water and clearing gullies.

The report advised that Scottish Water had proposed that a study be carried out, involving hydraulic studies into the Erskine catchment area which included Kilbarchan and parts of Johnstone.  In accordance with the Flood Risk Management Act Scottish Water had requested a contribution of £250,000 from Renfrewshire Council towards the overall estimated costs of £600,000.

DECIDED:

(a)    That the work ongoing within the Clyde and Loch Lomond Flood Risk Management Area Joint Committee and the proposed publishing of a Flood Risk Management Plan for the Area in June this year be noted; and

(b)    That a contribution of £125,000 towards a £600,000 study being led by Scottish Water into the Erskine catchment area be approved.
EXCLUSION OF PRESS AND PUBLIC
The Board may by resolution exclude the press and public from the meeting during consideration of the following items of business as it is likely, in view of the nature of the business to be transacted, that if members of the press and public are present, there could be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act, 1973.
The Board resolved to exclude the press and public from the meeting during consideration of the following item of business as it was likely, in view of the nature of the business to be transacted, that if members of the press and public were present, there could be disclosure to them of exempt information as defined in paragraphs 8 and 9 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973.
7(a) Vehicle Maintenance (Transport Workshop) Business Plan
  1. Item_7(a) Vehicle Maintenance Trading Operation Business Plan (2016-2019) Exec Summary (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
7(b) Catering Business Plan
  1. Item 7(b) Catering Trading Operation Business Plan (2016-2019) Exec Summary (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
7(c) Roads Business Plan
  1. Item 7(c)_Roads Services Trading Operation Business Plan (2016-2019) Exec Summary (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
8 Trading Organisations - Trading and Budget Monitoring Statements
8(a) Vehicle Maintenance (Transport Workshop)
  1. Item 8(a)_Vehicle Maintenance Trading Account Period 10 (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
8(b) Catering
  1. Item 8(b)_Catering Trading Account Period 10 (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
8(c) Roads
  1. Item 8(c)_Roads Trading Account Period 10 (FINAL) BOARD
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Marie McGurk 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Visitor Information is not yet available for this meeting